Membership Database/Editing

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The Membership Database is edited by Rose Bonertz. Other people that have done this task: Susanna MacGarva, Diann Piwek, Dick Burnham, Adam Grose, Brett Wuth, Bob Costa.

Contents

Process

Sources

Gather your list of changes that need to be made to the membership database:

  • review any e-mails you may have received about updates
  • Review the call-out list in the membership binder for changes
  • Review the personnel records in the membership binder
  • Review decisions of the board about membership statuses and newly approved members
    • Any changes (e.g. an applicant becoming an associate member) should be added, not deleting the old membership information. This is a requirement of the Alberta Society Act.
  • Collect the sign-in sheets from PCSAR incidents and events
    • These may be passed directly to the Membership Coordinator/Administrator by the event organizer / Search Manager
    • Some sheets may be left in the Membership Binder
    • Rope Rescue and Swiftwater Rescue trainings are recorded in a binder marked "Joint Rope Rescue" on the ground floor of the Fire Hall in a bookshelf opposite the door to the washroom.
    • Some committees record their attendance in the meeting records:

Edit existing records

Edit the membership records on the secure part of the wiki.

New Members and Applicants

  • new members or applicants should be added in a similar fashion, namely
    • If information on the new member is received by e-mail, print it.
    • Place the original form or the printed e-mail in the membership binder. Keep it there until the personnel record is printed to replace it. That way if there is a delay in printing, the member can continue to update this draft document.
    • On your personal page, or in a Sandbox add the line:
      * {{member|John Doe}}
      using the person's name instead of John Doe.
    • Follow the link to the new member's page. You should be in the edit box, with a blank template ready to be filled in.
    • Fill in the information and save the page.

Activities

Add any newly recorded activities to the Activities page.

Notification

Once you have completed the update of the Membership Database, contact the Technology Committee so they can process it.

D4H

Brett Wuth has abandoned development of a java application for structured editing of the database using a graphical user interface (MembershipDatabaseEditorTask). Instead he is working on integrating D4H.

Tasks

Log

See Log

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