Editing Office of the Fire Commissioner/Agreement/2013-05-16 draft

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== Original ==
{{document pdf|Image:SAR Agreement (May 16th 2013)(Template for signing use).pdf}}
* {{link|Image:SAR AGREEMENT Schedule A.pdf}}
* {{link|Image:Schedule B WCB.pdf}}

== Annotated transcription ==
=== Page 1 ===
{{document page number|1}}
{{document original|
MEMORANDUM OF AGREEMENT

(MOA)

THIS MOA IS EFFECTIVE THE _____ DAY OF _________________, 2013.

BETWEEN:
HER MAJESTY THE QUEEN in Right of the Province of Alberta as
represented by the Minister of Municipal Affairs

(the "Province")

-and-

___________________

(the "SAR Team")

(the "Parties")

BACKGROUND

A. The Province recognizes the valuable contribution made to the safety of all
Albertans by search and rescue teams operating in Alberta.

{{document annotate|Should this mention Civil Emergency Response as another service provided by PCSAR?}}
B. The SAR Team is one of the search and rescue teams in Alberta providing aid to
tasking agencies in locating and rescuing lost, missing or injured persons and
assisting in evidence searches.

C. The Parties have a mutual goal of locating missing persons and preserving life by
augmenting search and rescue capabilities in Alberta.

D. Section 29 of the Emergency Management Act (Alberta) provides liability
protection to search and rescue organizations and any person acting under the
direction of that organization from anything done or omitted to be done in good
faith while acting under an agreement between that organization and the
Province.

E. The Parties intend that this MOA constitutes an agreement for the purposes of
section 29 of the Emergency Management Act (Alberta).

F. The SAR Team may be a municipality as defined by the Municipal Government
Act (Alberta), an improvement district, a special area, First Nations community,
Metis Settlement or a Society incorporated under the Societies Act (Alberta).

G. The SAR Team is a member of SAR Alberta.
}}
=== Page 2 ===
{{document page number|2}}
{{document original|
The Parties agree as follows:

1.
The Background forms part of this Agreement.

DEFINITIONS

2.  In this MOA:

(a)
"Administrative Activities" means any activities of a search and rescue
team, including fundraising, meetings, conferences and public education
seminars, but does not include Deployment or search and rescue training;

(b)
"Business Day" means 8:15 am to 4:30 pm in Alberta from Monday to
Friday excluding holidays observed by the Province;

(c)
"Deployment" means the act of SAR Team personnel and equipment
responding to emergencies or evidence searches at the request of a
Tasking Agency;

(d)
"Effective Date" means the date first written above;

(e)
"Incident Command System" means the nationally recognized emergency
event command and control processes developed by ICS Canada;

(f)
"MOA" means this document, Schedule A and Schedule B;

(g) "Reference Number" means the Tasking Agency file number;

(h)
"SAR Alberta" means the Search and Rescue Association of Alberta;

(i)
"SAR Liaison Officer" means the person designated as the Province's
representative pursuant to clause 9(a) of this MOA;

(j)
"Search Manager" means the person designated to manage, lead and
direct the SAR Team during Deployment;

(k)
"Services" means the work, duties, functions, tasks and responsibilities
described in Schedule A;

(l)
"Tasking Agency" means one of the following:

i.
the Province;

ii.
Royal Canadian Mounted Police (RCMP) in their capacity as the
Alberta provincial police service;

iii.
any other police service operating in Alberta pursuant to the Police
Act (Alberta);

iv.
Parks Canada; and
}}
=== Page 3 ===
{{document page number|3}}
{{document original|
v.
a municipality as defined in the Municipal Government Act
(Alberta), an improvement district, a special area, First Nations
communities or Metis Settlement;

{{document annotate|What's the difference between "Tracking Number" and "Reference Number"?}}
(m) "Tracking Number" means the identifying number provided to the SAR
Team by the Tasking Agency.

RESPONSIBILITIES OF THE PROVINCE

3. Under this MOA, the Province will make section 29 of the Emergency Management
Act (Alberta) applicable to the SAR Team.

RESPONSIBILITIES OF SAR TEAM

4. The SAR Team will:

{{document annotate|(a) What is the process for amending this list as new services are added or dropped?  How are services handled for which we don't have a strong capacity but will offer at times on a best effort basis?  What about services that are in development, but not yet ready to deploy?}}
(a)
provide the Services described in Schedule A in accordance with the terms
of this MOA;

{{document annotate|(b) How do we avoid this work becoming onerous? Can we transfer the costs?}}
(b)
use best efforts to comply with any search and rescue training, operating
and records management standards recognized by the Province related to
the Services described in Schedule A;

(d)
maintain membership in good standing with SAR Alberta;

(e)
immediately notify the Province in the event that:

i.
it is no longer incorporated under the Societies Act (Alberta); or

ii.
it ceases membership in SAR Alberta.

(f)
ensure that the SAR Team has at least one Search Manager available to
respond for Deployment even if that individual is a member of another
search and rescue team that has a MOA with the Province or is a member
of a Tasking Agency;

(g)
provide the SAR Liaison Officer with the 24 hour name and contact
information required for the SAR Team to respond to a request for
Deployment;

(h)
provide the SAR Liaison Officer with the geographical boundaries the
SAR Team responds within to enable effective Deployment of search and
rescue teams by a Tasking Agency;

}}

=== Page 4 ===
{{document page number|4}}
{{document original|
(i)
respond to a request for Deployment with trained SAR Team personnel
and equipment and immediately advise the Tasking Agency if unable to
respond as requested;

(j)
request a Tracking Number from the Tasking Agency immediately upon
receiving a request for Deployment;

(k)
use the Incident Command System during Deployment;

{{document annotate|(l) and (m): How do we avoid this work becoming onerous? Can we transfer the costs?}}
(l)
maintain SAR Team Deployment statistical data and reports in a format
approved by the Province;

(m)
provide a copy of all search reports to the Tasking Agency and to the SAR
Liaison Officer within 30 days following the completion of a Deployment;
and

{{document annotate|(n) PCSAR does not perform a critique after very small incidents.  E.g. stood down before teams in the field.}}
(n)
conduct a formal SAR Team debriefing or after action review following
each Deployment and provide a SAR Team representative to participate in
any multi-agency review conducted by the Province when required.

{{document annotate|(o) This is an issue that PCSAR struggles to scope out.}}
(o)
ensure individual SAR team members provide the SAR Team a Certified
Criminal Records Check and a Vulnerable Sector Check.

TERM

5.
This MOA shall be effective from the Effective Date until ______ unless
terminated in accordance with this MOA.

CONFIDENTIALITY

{{document annotate|This clause would prevent discussion of issues or learnings that arise from a search with others that should be included:
* the tasking agency
* other tasking agencies that may experience similar events
* other SAR groups
* SAR Alberta
* students from other organizations (e.g. Parks Canada) that are taking an introductory course.

Exceptions should be expanded to include:
* where authorized by the tasking agency
* for educational purposes, to third parties that agree to be similarly bound to non-disclosure
}}
{{document annotate|Should say "by reason of ''a Deployment under'' this MOA".
Otherwise we couldn't show anyone this MOA.}}
6. (a) The SAR Team shall not disclose, authorize or permit disclosure to any
person or organization now, or at any time in the future, any information
or documents of any kind or other matter or thing which comes into its
knowledge or possession by reason of this MOA, and shall retain all such
knowledge as confidential, unless it is expressly authorized by the
Province in writing.  This clause does not apply to information that is
publicly available or becomes publicly available without breach of this
clause.

(b)
The SAR Team acknowledges that information and records submitted by
the SAR Team to the Province in relation to this MOA may be subject to
the Freedom of Information and Protection of Privacy Act (FOIP). This
Act allows any person a right of access to records in the custody or under
the control of the Province, subject to limited and specific exceptions.

(c)
Notwithstanding 6(a), all information, regardless of form, referred to in
6(a), may be disclosed to the extent required by law or court order,
}}

=== Page 5 ===
{{document page number|5}}
{{document original|
{{document annotate|Should say "relating to ''a Deployment under'' this MOA".
Otherwise we couldn't even say we had signed this MOA.}}
(d) Any press release, public announcement or other public commentary
relating to this MOA shall only be made by the SAR Team in accordance
with the privacy policies of the Tasking Agency that requested the
Deployment.

(e)
This clause shall survive the expiry or termination of this MOA.

TERMINATION

7.
(a)
This MOA may be terminated by either party upon 30 days written notice
to the other; and

(b)
This MOA may be terminated by the Province without notice, for cause,
including, without limitation, failing to perform the SAR Team's
responsibilities set out in clause 4 of this MOA or failing to comply with
any clause of this MOA.

NOTICE

8.
(a)
Any notice to be made under this MOA is to be made in writing, and is
effective when delivered to the address or transmitted by fax to the fax
number as follows:
: For the Province:
:: Executive Director, Fire Commissioner
:: Office of the Fire Commissioner, Alberta Municipal Affairs
:: 16th Floor, Commerce Place,
:: 10155 102 Street,
:: Edmonton, AB T5J 4L4
:: Fax: 780- 415-8663
: For the SAR Team:
:: President, (Insert President and SAR Team Name)
:: Address
:: Fax:
The Parties respectively designate for the time being, the individuals
identified in this clause as having the authority to give notice, and notice
given by these individuals is binding on the other party giving the notice.

(b)
Either party may change its information in clause 8(a) by giving notice to
the other in the manner described in clause 8(a).
}}
=== Page 6 ===
{{document page number|6}}
{{document original|
(c)
Any notice personally served or sent by fax shall be deemed received
when actually delivered or received, if delivery or fax transmission is on a
Business Day, or if not on a Business Day, on the following Business Day.

PARTIES' REPRESENTATIVES

9.
(a)
The Province designates the Officer, North Central Region of the Public
Safety Division of Municipal Affairs as the Province's representative for
communications and ongoing contact between the Province and the SAR
Team in matters relating to this MOA, other than giving notice pursuant to
clause 8(a);

(b)
The SAR Team designates (Insert Title or Position) as the SAR Team's
representative for communications and ongoing contact between the
Province and the SAR Team in matters relating to this MOA, other than
giving notice pursuant to clause 8(a); and

(c)
Either party may change its designated representative above by sending
written notice to the other party of such change.

WORKERS' COMPENSATION COVERAGE

10.
The SAR Team is eligible for workers compensation coverage in accordance with
the attached Schedule B.

INSURANCE

11.
The Province shall assist the SAR Team in obtaining:

(a)
liability insurance including general liability and professional liability as
appropriate, and

(b)
accidental death and dismemberment benefits when the team member is
not eligible for benefits under the Workers' Compensation Act,

for Deployment, Administrative Activities and search and rescue training
activities. The Province shall arrange such coverage at its sole discretion and in a
matter that it decides is appropriate.

12.
The SAR Team shall cooperate with the Province in obtaining and maintaining
insurance coverage, including without limitation providing any insurance
underwriting information in the form and at the times requested by the Province
or a third party insurer.

GENERAL
}}
=== Page 7 ===
{{document page number|7}}
{{document original|
13.
In the case of conflicts or discrepancies among this document and any attached
Schedules, the document shall take precedence and govern in the following order:

(a)
the body of this document, and

(b)
the schedules to this document.

14.
Time is of the essence of this MOA.

15.
This MOA contains the entire agreement of the Parties concerning the subject
matter of this MOA and except as expressed in this MOA, there are no other
understandings or agreements, verbal or otherwise, that exist between the Parties.

16.
Any waiver by either party of the performance by the other of an obligation under
this MOA must be in writing, and such waiver does not constitute a continuing
waiver of the performance of that obligation unless a contrary intention is
expressed in writing.

17.
The Parties may amend this MOA only by mutual written agreement signed by
the Parties.

18.
This MOA shall be for the benefit of and binds the successors and assigns of the
Parties.

19.
The headings in this MOA are inserted for convenience of reference only and
shall not affect the meaning or construction of this MOA.

20.
In this MOA, words in the singular include the plural and words in the plural
include the singular.

21.
This MOA may be executed in counterparts, in which case (i) the counterparts
together shall constitute one agreement, and (ii) communication of execution by
fax transmission or e-mailed in PDF shall constitute good delivery.

The Parties have made this MOA by the representatives authorized to do so on the
respective dates shown below.

HER MAJESTY THE QUEEN IN
RIGHT OF ALBERTA, as represented
by the Minister of Municipal Affairs.
: Per:

: _________________________________
: Signature

: _________________________________
: Print Name
: _________________________________
: Title
: _________________________________
: Date
}}
=== Page 8 ===
{{document page number|8}}
{{document original|
(Name of SAR Team)

: Per:

: _________________________________
: Signature
: _________________________________
: Print Name
: _________________________________
: Title
: _________________________________
: Date
}}
=== Page 9 ===
{{document page number|9}}
{{document original|
Schedule A

The SAR Team will provide the following Services:
}}
From {{link|Image:SAR AGREEMENT Schedule A.pdf}}:
{{document original|
SAR MOA

Schedule "A"

Is the SAR Team Trained and Equipped to Provide
the services below?

SAR DISCIPLINE

{{document annotate|suggested answers:
* Ground Search and Rescue: YES
* Structural Collapse Search and Rescue: NO
* Wilderness Search and Rescue: YES
* Water/Marine Search and Rescue
** Surface/Flat Water: in development
** Swiftwater: as available/in development
** Surf: NO
** Ice: NO
** Dive: NO
* Technical/Rope Rescue
** High Angle: YES
** Low Angle: YES
* Vehicle Search and Rescue: YES - search, not extrication
* Machinery Search and Rescue: NO
* Confined Space Search and Rescue: NO
* Cave Rescue: NO
* Trench and Excavation Search and Rescue: NO
* Cave Search and Rescue: NO
* Mine and Tunnel Search and Rescue: NO
* Helicopter Search and Rescue: as available/in development
* Canine Search and Rescue: NO
** Air scent: NO
** Trailing: NO
** Tracking: NO
** Disaster: NO
** Cadaver: NO
** Water Search: NO
** Avalanche: NO
* Mountain/Alpine Search and Rescue: YES
* Mounted Search & Rescue / Equine Search And Rescue: as available
* Mountain Bike Search & Rescue: NO
* Medical Rescue: YES
* Disaster Search and Rescue: YES
* Urban Search and Rescue (USAR): YES
* Light Urban Search and Rescue (LUSAR): YES
* Medium Search and Rescue (MUSAR): NO
* Heavy Urban Search and Rescue (HUSAR / USAR): NO
* Fire and Rescue: NO
* Flatland Snowmobile SAR: YES
* Mountain Snowmobile SAR: YES
* ATV SAR: YES
* Avalanche SAR: YES
* H2S SAR: YES
* Evidence Search: on occasional basis
* Mantracking Search: YES
}}
{{document annotate|missing:
Flatland Snowmobile SAR,
Mountain Snowmobile SAR,
ATV SAR,
Avalanche SAR,
H2S SAR,
Evidence Search,
Mantracking Search
}}
* Ground Search and Rescue
* Structural Collapse Search and Rescue
* Wilderness Search and Rescue
* Water/Marine Search and Rescue
** Surface/Flat Water
** Swiftwater
** Surf
** Ice
** Dive
* Technical/Rope Rescue
** High Angle
** Low Angle
* Vehicle Search and Rescue
* Machinery Search and Rescue
* Confined Space Search and Rescue
* Cave Rescue
* Trench and Excavation Search and Rescue
{{document annotate|Cave Rescue repeated}}
* Cave Search and Rescue
* Mine and Tunnel Search and Rescue
* Helicopter Search and Rescue
* Canine Search and Rescue
** Air scent
** Trailing
** Tracking
** Disaster
** Cadaver
** Water Search
** Avalanche
* Mountain/Alpine Search and Rescue
* Mounted Search & Rescue / Equine Search And Rescue
* Mountain Bike Search & Rescue
* Medical Rescue
* Disaster Search and Rescue
* Urban Search and Rescue (USAR)
* Light Urban Search and Rescue (LUSAR)
* Medium Search and Rescue (MUSAR)
* Heavy Urban Search and Rescue (HUSAR / USAR)
* Fire and Rescue
}}

=== Page 10 ===
{{document page number|10}}
{{document original|
Schedule B

Letter dated December 18 2012 from Workers Compensation Board (attached)
}}

See {{link|Image:Schedule B WCB.pdf}}

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@@ Line 39: / Line 39: @@
 Albertans by search and rescue teams operating in Alberta.
-{{document annotate|B. Should this mention Civil Emergency Response as another service provided by PCSAR?}}
+{{document annotate|Should this mention Civil Emergency Response as another service provided by PCSAR?}}
 B. The SAR Team is one of the search and rescue teams in Alberta providing aid to
 tasking agencies in locating and rescuing lost, missing or injured persons and
@@ Line 141: / Line 141: @@
-{{document annotate|(m) What's the difference between "Tracking Number" and "Reference Number"?}}
+{{document annotate|What's the difference between "Tracking Number" and "Reference Number"?}}
 (m) "Tracking Number" means the identifying number provided to the SAR
 Team by the Tasking Agency.
@@ Line 242: / Line 242: @@
 CONFIDENTIALITY
-{{document annotate|(a) This clause would prevent discussion of issues or learnings that arise from a search with others that should be included:
+{{document annotate|This clause would prevent discussion of issues or learnings that arise from a search with others that should be included:
 * the tasking agency
 * other tasking agencies that may experience similar events
@@ Line 253: / Line 253: @@
 * for educational purposes, to third parties that agree to be similarly bound to non-disclosure
 }}
-{{document annotate|(a) Should say "by reason of ''a Deployment under'' this MOA".
+{{document annotate|Should say "by reason of ''a Deployment under'' this MOA".
 Otherwise we couldn't show anyone this MOA.}}
 . (a) The SAR Team shall not disclose, authorize or permit disclosure to any
@@ Line 279: / Line 279: @@
 {{document page number|5}}
 {{document original|
-{{document annotate|(d) Should say "relating to ''a Deployment under'' this MOA".
+{{document annotate|Should say "relating to ''a Deployment under'' this MOA".
 Otherwise we couldn't even say we had signed this MOA.}}
 (d) Any press release, public announcement or other public commentary