From PCSAR
PINCHER CREEK SEARCH AND RESCUE SOCIETY
REGULAR BOARD MEETING MINUTES
May 6, 2014
INATTENDANCE: Brett Wuth, Yvonne Cyr, Alieza Cyr, Brian Balak, Dick Burnham, Nicole
Boissenault, Ron Hahn, Charlene Bruder, Cindy Drake
1. Call to Order – Alieza called the meeting to order at 18:05
2. Agenda
2.1. Additions to the Agenda
Added the following to the agenda:
President’s Report
Action Items
Brad Boese resignation from Board
Committee Reports – Pre plan Ron
Additional Committee Reports added
2.2. Approval of the Agenda
Moved by Yvonne Cyr, seconded by Brett Wuth to approve the agenda as amended
CARRIED
3. Minutes
3.1. Approval of the Minutes
Moved by Charlene Bruder, seconded by Ron Hahn to approve the April 1, 2014 Minutes as
amended and circulated
CARRIED
4. Business
4.1. President’s Report
Ali reported on the Alberta SAR Annual General Meeting, next year will be a two day
meeting with training Seminars one day and the General Annual Meeting on the other
day. All groups are committed to D4H and all groups have signed the MOA. Pincher
Creek SAR has the largest number of participants in Alberta. Red Deer County has joined
Alberta SAR as a member and Badlands Cold Lake is moving from a member to an
associate as they receive federal funding. Yvonne had to pay PCSAR Membership dues
in cash ($150.00 has been reimbursed to Yvonne), as we did not receive the invoice and
Notice of Meeting until the day before.
4.2 Roles & Responsibility of Board MembersBrett reported on the progress made to date on the job descriptions. He handed out the
description for General Board Member and the members reviewed the responsibilities
and the knowledge and skills required. Necessary amendments are to be made. Brett
handed out the President and Vice President for review by the Board Members.
4.3 Lawyer Advices
A healthy discuss took place on the pros and cons of seeking legal advice. Brad Boese
had suggested that we wait until after the SAR AGM to see what came out of the meeting
so nothing has been done. Ali and Yvonne reported that the only mention of the MOA
was that all groups had now signed it and that the MOA is a Living Document and that
any recommended changes have to be approved by the provincial body.
Moved by Brett Wuth, seconded by Cindy Drake that Brian Balak and Dick Burnham
research the MOA and SAR Standard Operating Procedures and review the members
concerns in regards to the December Search and the MOA
CARRIED
4.4 Board Member Participation
Moved by Brett Wuth, seconded by Cindy Drake that the resignation of Brad Boese from the
Board of Directors of Pincher Creek Search and Rescue be accepted with regret
CARRIED
Ali will advise membership of the opening and request nominations.
4.5 Financials
Dick reviewed the financial information provided at the meeting
4.5.1 Financial Statements
Moved by Brett Wuth, seconded by Nicole Boissenault to accept the financial statements as
information
CARRIED
4.5.2 Approval of Cheques over $200.00
Moved by Brett Wuth, seconded by Yvonne Cyr to approve payment of cheque #1739 Castle
Mountain Resort $255.36 and cheque #1740 Centre Peak Avalanche Skills $2,200.04
CARRIED
4.5.3 Credit Card
Moved by Yvonne Cyr, seconded by Brian Balak Pincher Creek Search and Rescue Society
Signing Authorities are authorized to obtain a Credit Card from the ATB in the name of the
Pincher Creek Search and Rescue Society not to exceed a credit limit of $1,000.00
CARRIEDMoved by Brian Balak, seconded by Brett Wuth the administrator is responsible for the
security and use of any PCSAR Society Credit Cards, as per Board Policy
CARRIED
4.5.4 GST
Moved by Brett Wuth, seconded by Yvonne Cyr The administrator is authorized to obtain a
GST number from Canada Revenue for PCSAR Society and calculate and apply for a rebate
of GST paid by PCSAR to date
CARRIED
4.6 Youth Safety Program
Moved by Brett Wuth, seconded by Nicole Boissenault that we establish a Youth SAR
Prevention Committee, to be chaired by Yvonne Cyr
CARRIED
5.0 New Members Application
Moved by Nicole Boissenault, seconded by Brian Balak that Amanda Hagmann’s application
for membership be accepted
CARRIED
6
Committee Reports
6.1 Fund raising: Eric advised that we had to apply for funding for the joint Town/MD
council and that our next Casino is in 2016
6.2 Training: Brett provided a written report. Highlights:
Shell Blind Mockup April 19 – 9 members attended Exercise design underutilized
members
May Training Team Leadership
Wilderness First Aid – Claus – June 13, 14, 15
ATV Course – May 17
Need more Training Committee Members
No SAR Training Grant this year will be coming to Board for funds
6.3 Membership The need members Nicole advised that she was resigning as Co chair
6.4 Equipment: Brian reported that one battery was replaced in the Command Post cost
$194.0 He purchased a hose to take the diesel fumes away from the Command Post
Repairs were made to the Generator slide out mechanism Shell has offered a $5000
donation towards the purchase of Swift water equipment Nicole advised that the cost
of 4 kits is $6,715.00 US plus shipping Nicole is trying to get a sample kit and a quote
Moved by Brett Wuth, seconded by Nicole Boissenault that the Board authorize the purchase
of 4 Swift Water Kits at a cost to be authorized at a later date
CARRIED
rd
6.5 Preplan Ron reported that the Preplan committee meets on the 3 Thursday of each
month at 7:00 pm (1900 for you military types). Last month went over search
critiques assigning items to their appropriate committees for follow up6.6 Call out Tabled
6.7 Emergency Preparedness – Brett reminded everyone of May 8 and asked for
assistance in setting up any time after 8 am Open to Public between 10 and 2 next to the
Provincial Building
7
Other Business
8 Adjournment –
Moved by Ali Cyr, seconded by Yvonne Cyr that the meeting adjourn at 17.16
CARRIED
