Board of Directors/2016-06-07/Minutes

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[edit] Status of this document

This document is a draft. It has not yet been adopted by the board.

[edit] Attending

Present:

Brett Wuth (President)
Igor Grujic (Treasurer)
Nichole Boissoneault (Director at Large)
Frank Melo (Director at Large)
Susanna MacGarva (Administrator)

Absent with Regret:

Eric Bruder (Vice President)
John MacGarva (Secretary)

Quorum was achieved.

Guests:

Brian Balak (Equipment Committee)

Guests absent with regret:

Stacey Psautto (SAR Alberta Regional Director)

[edit] Meeting

[edit] Call to order

The meeting was called to order at 17:30 on June 7, 2016.

Brett Wuth chaired the meeting. Minutes recorded by Susanna MacGarva administrator.

[edit] Agenda

Moved by Nichole Boissoneault, seconded by Igor Grujic that the Agenda be adopted as presented. Carried.

[edit] Past Minutes

Moved by Nichole Boissonaeault, seconded by Brett Wuth that the minutes of the May 24, 2016 board meeting be adopted as presented. Carried.

[edit] SAR Alberta

SAR Alberta (Stacey Psautto) was not able to attend this meeting.

[edit] Strategic Planning

The board continued discussion on what direction PCSAR will be taking in light of the growing requirements by SAR Alberta and the office of the Fire Commissioner.

Membership Communication (info sheet, available as an online survey, would like to schedule a June 28 meeting, talk to board members).

What next? Have a two prong approach, one that requires a percentage of the membership to rise to the level of expectation of SAR Alberta. Meeting the requirement guidelines that they have set out. As per The "Changing Provincial Requirements of PCSAR Members" document which is available on the Wiki Site. Second prong of our group to work in an auxiliary capacity. A Draft communication will be presented at June 28 special meeting for the general membership to review.

[edit] Administrator's Report (Susanna)

Was able to bring back the majority of the Casino purchases from our condo across the line. In declaring these purchases an Import # was required prior to, so the GST could be invoiced. We now have our own Import # for the next time US purchases are made and we they have to be declared at the Border. The Border guard assisting me was very helpful. The process was a lengthy one but it was a smooth sequence of events making it a very positive experience.

I have been able to complete PCSAR accounting records up to date along with the A/R invoices to the Blood Reserve, and PC RCMP for our 2 searches in February 2016.

A new Mastercard has been issued in my name so that 3 of our accounts payable can be moved over to it. The one that was in Dianne Piwek's name will be destoyed once a complete round of these charges show on the Mastercard statement.

[edit] Financial

Financial Statements (Susanna) for the period ending 2016-04-30

Moved by Igor Grujic, seconded by Nichole Boissoneault that the Financial Statements be accepted as information. Carried.

Moved by Brett Wuth, seconded by Nichole_Boissoneault, that payment to MacGarva Company Ltd. for $1310.23 April's administration invoice be approved. Carried.

Igor is working to complete Budget 2016-17. Please submit suggestions in the next couple of days.

[edit] Incidents

Fort McMurray has a clean-up group called Team Rubicon. They have sent out a request for any SAR group that may be interested in joining them as they search through ashes of the various burned residents. Looking any valuables that could be returned to their owners.

[edit] Liaison

Rocky Mountain House SAR issued a Challenge to all Alberta SAR groups:

Moved by Brett Wuth and seconded by Nichole Boissoneault that PCSAR donate $ 200.00 to Fort McMurray SAR in aid of their response to the disaster. Carried.

Brett to meet with Pincher Creek Detachment Commander, SGT Mark Harrison. He is a strong supporter of SAR.

Brett is trying to set up a meet with CNP SAR group some time in the month of June.

[edit] Fundraising

Igor: nothing to report.

[edit] Training

Brett:

Nichole is doing Remote First Aid training tonight.

Swiftwater Practice Jun 16, 2016.

Swiftwater Rescue course to be held Jun 17-19,2016.

Castle Mountain Hike Jun 25,16 met at the Pincher Creek Fire Hall at 8:00 am.

Edmonton Oct conference and training..

[edit] Membership

Brett:

Awaiting board member on Criminal Records Review. Recruitment to be headed by Laverine Riviere

[edit] . Equipment

Brian: Stretcher has arrived and Brian is reviewing Stretcher assembly. Possibly training in August with barbeque.

Brian is requesting Casino money to complete upgrade bench and maybe lawn chairs. $250.00. Brian will repair leg on table that holds the radios.

[edit] Pre-Plan

Brett: Province requires we create entry in D4H at start of incident. Asked STARS if they could do it for us, but they are not able to.

[edit] Technical Rescue

Brett: Brett to review equipment from Casino purchase. Dan looking into swift water rescue equipment and a boat (Brett will approach the fire dept to use theirs.)

[edit] Call Out

Brett: Action Items still being reviewed & will be updated upon completion.

[edit] Audit

Igor: Will approach Wanda Burchert and Linda McGarva and see if they would be able to do it.

[edit] Technology

Brett: nothing to report

[edit] Prevention