Board of Directors/2016-10-04/Minutes


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[edit] Status of this document

This document is a draft. It has not yet been adopted by the board.

[edit] Attending


Absent with Regret:

  • none

Quorum was achieved.


[edit] Meeting

[edit] Call to Order

The meeting was called to order by Brett at 17:35.

[edit] Agenda

Moved by John MacGarva, seconded by Frank Melo that the Agenda be adopted as presented. Passed.

[edit] Minutes

Moved by John MacGarva, seconded by Frank Melo that the minutes of the September 6, 2016 board meeting be adopted as presented. Passed.

[edit] End of Term

Brett thanked the group for their time serving on the board. He equested that they would please review your Job Description and comment so as to update your role description. Brett stated his plan to run again and hope that the board members would also let their name stand again

[edit] Administrator's Report

Susanna had nothing to report from a administration point.

[edit] Financial Statements

Susanna presented temporary year-end financial statements to the Board. She advised board that there were still some outstanding charges that needed to be input along with year-end depreciationn entries needed to complete the Financial Statements.

[edit] Authorization of Payments over $500 or Beyond Budget

Moved by Igor Grujic, seconded by Nichole Boissonneault, that the Financial Statements be accepted as information. Passed.

Moved by Brett Wuth, seconded by Frank Melo, that payment of $667.50 to Chris Jorgensen for the Joint 2015 SAR Course be approved. Passed.

Moved by Nichole Boissonneault, seconded by John MacGarva, that payment of $638.92 to Brett Wuth for the refund of purchases be approved. Passed.

Moved by Brett Wuth, seconded Nichole Boissoneault, that 2015-2016 budget be amended to increase the category of Postal Services to $300. Passed.

[edit] Liaison

Brett has a meeting with the Pincher Creek RCMP on Oct 5, 2016. Attempting to meet with new CNP Fire representative.

[edit] Fundraising

The Joint Town/MD presentation was well received, but the council questioned why the Province wasn't paying more in light of their new requirements. Asked for $20,000.00 operating costs.

The provincial training grant deadline was the end of September. This year the grant was a joint application from the region led by SEASAR. We requested wilderness first-aid course, ATV and Team leader courses. It is unlikely we will receive all of them.

The Shell Community Service Fund allows only for capital purchases. $1000 is to be applied to the MCP solar panel. $500 toward boat equipment. These items are already in our budget.

The Fundraising Committee Recommend the remaining $500 be applied to the $700 laptop proposed by the Technology Committee.

Moved by Igor Grujic, seconded by Frank Melo that the 2016-2017 Budget be amended to add the purchase of laptop for $700.00. Passed.

The Shell Community Service Fund application is due in January, 2017 and this can be used for training. It has been suggested we could apply for $10,000 to $12,000.

[edit] Training

Grizzly lake wilderness training planned for October 8, 2016.

Russell Bruder will be presenting at the National SAR Conference in Edmonton. If members wish to attend the conference, some money available to help with your costs.

The SAR Basics course is running October 28-30 and November 18-20, 2016. There will me a mock search November 19, 2016.

November 1, 2016 will be our AGM with potluck and training session..

[edit] Membership Application

No new criminal records reviews have been completed to date.

[edit] Equipment

The mobile command post and briefing trailer have been moved to the Fire Hall. The briefing trailer has the hitch lock from the equipment trailer. The key is located in the truck with the 3 other labelled keys. Whoever looks after the equipment needs to start the vehicles once a month.

Both water system have been drained and winterized with pink antifreeze. Signs have been placed indicating so.

Markings indicating Search and Rescue will be affixed to the new briefing trailer some time in the next week.

The generator that Shell donated wasn't working right. Rite line did some work and cut his bill down to $430.00.

Nichole has volunteered to take over the battery and printer monthly maintenance.

[edit] Technical Rescue

The boat was not used as planned in the last exercise.

[edit] Audit

This year's audit will be conducted by Adam Grose and Cindy Mauthe-Drake.

[edit] Strategic Planning

We are running a SAR Basics course to increase the number of our members that meet the provincial requirements from the OFC and SAR Alberta.

ICS 100 is an online course but is not being taken advantage of by our members. The cost to run an instructed course is prohibitive. A cheap compromise would be to run the online course as a training night over two month.

The provincial requirements include that all members have a criminal records check.

Provincial ID Cards are required but there has been only a 30% success rate in getting the cards back from province.

The finalized version of the Letter of Commitment has not been received from SAR Alberta.

[edit] Adjournment

If needed, our Next Board Meeting will be briefly, November 1, 17:30 prior to the 18:00 AGM and social.

Moved by Igor Grujic, seconded by Frank Melo to adjourn. Passed.

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