Book Keeping Task/Monthly review

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Every month, the books should be reviewed for assurance that they are being kept up to date and accurate. This is normally done by the person the Bookkeeper reports to: e.g. the Treasurer.

The Bookkeeper should do this in advanced to make sure everything is correct and ready before the review.


  • Copies of each statement is examined and compared with the reconciliation report
    • Are the ending dates the same?
    • Are the ending amounts the same?
    • Are there transactions that haven't cleared which should have?


Specifically:

  • Get a copy of the latest Mastercard statement link= (not yet for 2017-09-01)
  • Get a copy of the latest Mastercard reconciliation link= (not yet for 2017-09-01)
  • Verify that the ending dates match link= (not yet for 2017-09-01)
  • Verify that the ending balance match link= (not yet for 2017-09-01)
  • Verify that there are no uncleared transactions older than 10 days prior to the statement end date link= (not yet for 2017-09-01)


The ATB accounts all use one consolidated statement


For ATB chequing

  • Get a copy of the latest ATB Chequing reconciliation link= (not yet for 2017-09-01)
  • Verify that the ending dates match link= (not yet for 2017-09-01)
  • Verify that the ending balance match link= (not yet for 2017-09-01)
  • Verify that there are no uncleared deposits older than 10 days prior to the statement end date link= (not yet for 2017-09-01)
  • Verify that there are no uncleared cheques older than 6 months prior to the statement end date link= (not yet for 2017-09-01)


For ATB casino

  • Get a copy of the latest ATB Casino reconciliation link= (not yet for 2017-09-01)
  • Verify that the ending dates match link= (not yet for 2017-09-01)
  • Verify that the ending balance match link= (not yet for 2017-09-01)
  • Verify that there are no uncleared deposits older than 10 days prior to the statement end date link= (not yet for 2017-09-01)
  • Verify that there are no uncleared cheques older than 6 months prior to the statement end date link= (not yet for 2017-09-01)


For ATB GICs

  • Get a copy of the latest ATB GIC reconciliation link= (not yet for 2017-09-01)
  • Verify that the ending dates match link= (not yet for 2017-09-01)
  • Verify that the ending balance match link= (not yet for 2017-09-01)
  • Verify that there are no uncleared transactions older than 10 days prior to the statement end date link= (not yet for 2017-09-01)


Similarly for ATB T-Bill

  • Get a copy of the latest ATB T-Bill reconciliation link= (not yet for 2017-09-01)
  • Verify that the ending dates match link= (not yet for 2017-09-01)
  • Verify that the ending balance match link= (not yet for 2017-09-01)
  • Verify that there are no uncleared transactions older than 10 days prior to the statement end date link= (not yet for 2017-09-01)


Further the monthly review should verify that bills and invoices are being completed. This helps verify that there are no fictional bills or invoices distorting the accrual reports. Specifically:

Review the current Accounts Payable Aging Detail report for any bills over 30 days as possible duplicates or outstanding bills link= (not yet for 2017-09-01)

Review the current Accounts Receivable Aging Detail report for any invoices over 90 days that need following up on link= (not yet for 2017-09-01)

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Tasks iteration date 2024-05-01  +
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