Board of Directors/Treasurer/Role Description

From PCSAR

[edit] Document status

Is this document a draft? Official?

This document is APPROVED. It was adopted by the Board of Directors at the February 17, 2015 board meeting. It can be changed at any board meeting.

[edit] Position description

Summarize what the role does within the organization.

The Treasurer is responsible for the management and reporting on the association's finances.

The Treasurer is a Voting Member of the board. At annual elections, the position of Secretary may be combined with that of Treasurer. If that is done the Secretary Treasurer gets only one vote.

[edit] Responsibilities

List the major areas of responsibilities.

The Treasurer makes sure that the finances of the society are properly managed. Normally, the actual work is delegated to the Administrator, but when the Administrator is unable to do so, the Treasurer directly performs the work.

• To the degree required by Alberta law, assume shared legal responsibility for the actions of the organization. To protect the board member, the organization maintain Officer and Director Errors and Omissions insurance and an agreement with the province the limits conditions under which the society can be successfully sued.
• Oversees the work of the Administrator as it relates to the responsibilities of the Treasurer
• Assist in preparation of the budget.
• Ensure the Board's financial policies are being followed.
• Reports to the Board and Members on the finances.
• Monitors the budget.
• Prepares required financial report/forms.
• Maintains bank account
• oversees the financial transactions.

Treasurer's signature should be on all cheques, plus one other board member.

[edit] Knowledge, Skills, Abilities, Time

List what knowledge, skills, abilities and time are required or desired.

Time:

• expect to contribute approximately 4 hours each month
• when combined with the Secretary position, the total would be 6 hours each month, because you don't need to attend the board meetings twice

Required:

• Financial skills
• bookkeeping
• good organizational skills
• able to prepare financial statements (Balance Sheet and Profit & Loss Statement).
• Able to monitor a budget and report on it.
• Good communications skills.
• Possible secondary education in accounting.

[edit] Resources

List what the organization supplies to help the person in this role.

• Officer's Errors and Omissions liability insurance coverage
• Staff Administrator
• Board
• Revenue Canada (website)
• wiki