Editing Board of Directors/2015-07-07/Minutes
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for July 7, 2015 | for July 7, 2015 | ||
== Status of this Document == | == Status of this Document == | ||
- | This document is | + | This document is a DRAFT copy. It has not yet been adopted by the Board. |
- | + | ||
== Attending == | == Attending == | ||
Present | Present | ||
* Brett Wuth (President) | * Brett Wuth (President) | ||
* Fraser Smith (Director at Large) | * Fraser Smith (Director at Large) | ||
+ | Non-Members | ||
+ | * Diann Piwek (Administrator) | ||
+ | Guests | ||
+ | * Brian Balak | ||
Absent with Regret | Absent with Regret | ||
* John MacGarva (Director at Large) | * John MacGarva (Director at Large) | ||
- | * Laverine Riviere (Director at Large) | + | * Laverine Riviere (Director at Large) |
- | + | ||
- | + | ||
- | + | ||
- | + | ||
== Meeting == | == Meeting == | ||
The meeting was called to order at 17:37. Brett Wuth chaired. | The meeting was called to order at 17:37. Brett Wuth chaired. | ||
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'''Motion:''' Moved by Fraser Smith, seconded by Brett Wuth that the financial statements be accepted as information. Carried. | '''Motion:''' Moved by Fraser Smith, seconded by Brett Wuth that the financial statements be accepted as information. Carried. | ||
- | + | === Approval of Cheques over $500 ==== | |
'''Motion:''' Moved by Brett Wuth, seconded by Fraser Smith that payment of cheque #1828 to Burnham Business Services for $462.00 be approved. Carried. | '''Motion:''' Moved by Brett Wuth, seconded by Fraser Smith that payment of cheque #1828 to Burnham Business Services for $462.00 be approved. Carried. | ||
'''Motion:''' Moved by Brett Wuth, seconded by Fraser Smith that payment of cheque #1829 to Diann Piwek for $2279.67 be approved. Carried. | '''Motion:''' Moved by Brett Wuth, seconded by Fraser Smith that payment of cheque #1829 to Diann Piwek for $2279.67 be approved. Carried. | ||
- | + | === Legal Obligations ==== | |
The Administrator's Report outlined the status of PCSAR's various grant reports and government financial reports that are being dealt with by administration. | The Administrator's Report outlined the status of PCSAR's various grant reports and government financial reports that are being dealt with by administration. | ||
- | |||
=== 2013 Casino Proceeds === | === 2013 Casino Proceeds === | ||
'''Motion:''' Moved by Brett Wuth, seconded by Fraser Smith that Fraser Smith be appointed to the acting role of Treasurer until such time as an election for the office can be held. Carried. | '''Motion:''' Moved by Brett Wuth, seconded by Fraser Smith that Fraser Smith be appointed to the acting role of Treasurer until such time as an election for the office can be held. Carried. | ||
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The meeting adjourned at 19:03. | The meeting adjourned at 19:03. | ||
+ | |||
+ | |||
+ | # Call to Order (Brett, 17:30, 1 min) | ||
+ | # Agenda (Brett, ..., 3 min) | ||
+ | ## Additions to the Agenda | ||
+ | ## ''Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended). | ||
+ | # Minutes (Diann, ..., 3 min) | ||
+ | ## Minutes of 2015-06-02 meeting as circulated | ||
+ | ## Errors or Omissions | ||
+ | ## ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the June 2, 2015 board meeting be adopted as (presented/amended). | ||
+ | ## Ratification | ||
+ | ##: ''Suggested motion: Moved by _______________, seconded by _______________ that the motions adopted at the June 2, 2015 board meeting without quorum now be ratified with quorum. | ||
+ | # New Member Applications (Brett, ..., 2 min) | ||
+ | #: ''Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Society: | ||
+ | #: <br/> | ||
+ | #: <br/> | ||
+ | #: ''Suggested motion: Moved by _______________, seconded by _______________ that the board conduct a phone interview of the following membership applicants: | ||
+ | #: <br/> | ||
+ | #: <br/> | ||
+ | #: ''Suggested motion: Moved by _______________, seconded by _______________ that the board decline the membership applications of the following: | ||
+ | #: <br/> | ||
+ | #: <br/> | ||
+ | # Vision of a SAR future (Brett, ..., 20 min) | ||
+ | # Incidents | ||
+ | ## 2015-06-19 "Flathead" incident (Brett, ..., 5 min) | ||
+ | # Financial | ||
+ | ## Financial Statements (Diann, ..., 5 min) | ||
+ | ##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information | ||
+ | ## Approval of Cheques over $500 or outside budget (Dick, ..., 5 min) | ||
+ | ##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment to ________________ for _______________________ be approved. | ||
+ | ##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment to ________________ for _______________________ be approved. | ||
+ | ##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment to ________________ for _______________________ be approved. | ||
+ | ## Charitable status (Diann, ..., 2 min) | ||
+ | ## 2013 Casino Proceeds (Brett, ..., 10 min) | ||
+ | ##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Fraser Smith be appointed to the acting role of Treasurer until such time as an election for the office can be held. | ||
+ | ##: ''Suggested motion: Moved by _______________, seconded by _______________ that the draft budget for the use of the remaining proceeds of the 2013 Casino be approved as amended, contingent upon acceptance by the AGLC. | ||
+ | ## 2015-2016 Budget (Brett, ..., 5 min) | ||
+ | ### Budget process and timeline | ||
+ | ### Broad budget goals and direction | ||
+ | # CISM Team | ||
+ | ## ''Suggested motion: Moved by _______________, seconded by _______________ that the Pincher Creek CISM Team be authorized to share PCSAR's phone.com number as proposed. | ||
+ | ## ''Suggested motion: Moved by _______________, seconded by _______________ that $200 be contributed to the Pincher CISM Team and that the 2014-2015 Budget be so amended. | ||
+ | # Committee Reports | ||
+ | ## Fundraising (..., 3 min) | ||
+ | ## Training (Brett, ..., 2 min) | ||
+ | ## Membership | ||
+ | ### Criminal Records Review (Brett, ..., 2 min) | ||
+ | ## Equipment (Brian, ..., 5 min) | ||
+ | ### status of Command Post flooring; new bag for Ferno Stretcher | ||
+ | ## Pre-Plan (Brett, ..., 2 min) | ||
+ | ## Technical Rescue (Brett, ..., 1 min) | ||
+ | ## Call Out (Brett, ..., 1 min) | ||
+ | ## Audit (John, ..., 3 min) | ||
+ | ##: Distribution of 2014 report | ||
+ | ##: need for audit committee members for 2014-2015 audit beginning of September in order to present statement to November AGM | ||
+ | # Action Items Review & Update (Brett, ..., 5 min) | ||
+ | # Adjournment (Brett, ..., 1 min) | ||
+ | #: Next Board Meeting: 2015-08-04 17:30 | ||
+ | #: ''Proposed motion: Moved by _______________, seconded by _______________ to adjourn |