Editing Board of Directors/2019-06-04/Minutes

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__NOTOC__
__NOTOC__
== Status of this document ==
== Status of this document ==
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This document is Official. This document has been adopted by the board at the {{link|Board of Directors/2019-07-02}} meeting. It can be amended at any board meeting.
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This document is NOT Official. This document has been adopted by the board at the {{link|Board of Directors/}} meeting. It can be amended at any board meeting.
== Attending ==
== Attending ==
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===Agenda===
===Agenda===
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'''Moved''' by Brett Wuth, seconded by Igor Grujic that the Agenda be adopted as amended. Carried.
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'''Moved''' by Brett Wuth, seconded by Igor Grujic that the Agenda be adopted as amended.
===Minutes===
===Minutes===
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'''Moved''' by Igor Grujic, seconded by Brett Wuth that the minutes of the 2019-05-07 board meeting be adopted as presented. Carried.
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'''Moved''' by Igor Grujic, seconded by Brett Wuth that the minutes of the [2019-05-07] board meeting be adopted as presented.
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===New Member Applications===
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# New Member [[Members:Membership Committee/Prospects|Applications]] (Membership Cmte - Brett, 17:39, 2 min)
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None to report. Some interest from public via email and personal conversations.
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## ''Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:
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##: <br/>
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===Incidents===
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##: <br/>
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None to Report
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## ''Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:
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##: <br/>
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===Financial===
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##: <br/>
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'''Moved''' by Brett Wuth, seconded by Igor Grujic that the {{link|Members:Financial/Statements|Financial Statements}} be accepted as information. Carried.
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# [[Incidents]] (Preplan - Brett, 17:41, 5 min)
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# Administrator's Report (Admin - Sabrina, 17:46, 5 min)
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'''Moved''' by Igor Grujic, seconded by Brett Wuth that payment of $632.89 to Sabrina Ryans for administrator's services from April 16-May 15, 2019 be approved. Carried.
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# Financial
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## [[Financial Statements]] (Admin - Sabrina, 17:53, 5 min)
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'''Moved''' by Brett Wuth, seconded by Igor Grujic to authorize the administrator to purchase ink for PCSAR's printer and bankers boxes for administration up to a maximum of $300 using the PCSAR credit card. Carried.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
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## [[Budget]] Changes (Treasurer - Brett, 17:53, 5 min)
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'''Action''' Treasurer and Administrator will look into policy and procedure options for future purchases.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2018-2019 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2018-2019 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
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'''Action''' Treasurer will circulate 2018/19 budget for review by Board and make recommendations for the 2019/20 budget to be proposed at August 2019 board meeting. Future budgets will include a 2-3 year Casino Funds budget.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2018-2019 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
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## Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min)
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===Functional Area Reports===
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $632.89 to Sabrina Ryans for administrator's services from April 16-May 15, 2019 be approved.
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'''Liaison''': '''Moved''' by Igor Grujic and seconded by Brett Wuth that Brett Wuth be authorized to vote on behalf of Pincher Creek Search and Rescue at the June 2019 Search and Rescue Alberta AGM. Carried.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
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'''Fundraising''': Nothing to Report.
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## PCSAR Credit Card processes - disuccsion on use for non-bill purchases.
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## Scheduling for Budget Planning for 2019/2020
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'''Training''': Pincher Creek SAR Basics Course will run in Spring 2020 to limit conflict with Lethbridge SAR's course in Fall 2019. '''Action''': Dates will be circulated once confirmed. '''Action''': Brett Wuth to connect with Rocky Mountain House SAR for guidance for planning Helicopter training.
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# Break (5 min)
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# Norquest College Focus Group - Seeking PCSAR members for Focus Group - creating recommendations to improve effectiveness of SAR volunteer services and administration.
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'''Membership Committee''': Nothing to Report.
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# Functional Area Reports
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## Liaison (President - Igor)
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'''Equipment''': T-shirt, Hat & Jacket order almost ready to order. '''Action''' Brett Wuth will re-circulate the costs for purchases to board as information.
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## [[Fundraising]] (Treasurer - Brett)
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## [[Training]] (Training Cmte - Brett, 18:29, 3 min)
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'''Pre-Plan''': No meeting in May. Nothing to Report.
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## [[Membership Committee|Membership]]
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## [[Equipment]] (?, 18:34, 5 min)
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'''Technical Rescue''': No meeting in May.
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## [[Pre-Plan]] (Preplan - Brett, 18:39, 2 min)
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## [[Technical Rescue]] (Techinical - Brett, 18:41, 1 min)
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'''Call Out''': No calls.
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## [[Call Out]] (?, 18:42, 1 min)
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## [[Audit]] (Treasurer - Brett, 18:43, 3 min)
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'''Audit''': Nothing to Report.
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## [[Technology]] (Technology - Brett)
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## [[Prevention]] (?)
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'''Technology''': Nothing to Report.
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# [[Action Items]] Review & Update (Brett, 18:46, 5 min)
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# [[Strategic Planning]] (18:34, 25 min)
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'''Prevention''': Nothing to Report.
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# Adjournment (President - Igor, 18:51, 1 min)
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#: Next Board Meeting: [date] 17:30
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===Strategic Planning===
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#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.
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'''Action''': Igor Grujic will follow-up with current Associate Members as to training needs and to invite increased participation.
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'''Action''': Igor Grujic will invite Wanda to 2019-07-02 meeting to discuss participation and needs for Community Response Group.
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===Other Business===
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*PCSAR was approached by a research team from Norquest College seeking to engage members of PCSAR to join a focus group. Study will prepare recommendations to improve the effectiveness of Search & Rescue volunteer organizations. '''Action''' Sabrina Ryans will contact researchers to secure a date and communicate with PCSAR membership regarding date for focus group and any additional information.
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===Adjournment===
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Next Board Meeting: 2019-07-02 at 1730
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'''Moved''' by Igor Grujic seconded by Brett Wuth to adjourn. Meeting adjourned at 18:50.
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