Editing Board of Directors/2019-09-03/Minutes

From PCSAR

Warning: You are not logged in. Your IP address will be recorded in this page's edit history.

The edit can be undone. Please check the comparison below to verify that this is what you want to do, and then save the changes below to finish undoing the edit.

__NOTOC__
== Status of this document ==
This document is NOT Official. This document has been adopted by the board at the {{link|Board of Directors/}} meeting. It can be amended at any board meeting.

== Attending ==
Present:
* {{member|Igor Grujic}} (President)
* {{member|Brett Wuth}} (Secretary/Treasurer)
* {{member|Sabrina Ryans}} (Administrator)
* {{member|Claus Burchert}} (Director at Large)

Quorum was achieved.
 
==Meeting==

===Call to Order===
The meeting was called to order Igor Grujic at 1740. Sabrina Ryans recorded minutes.

===Agenda===
'''Moved''' by Igor Grujic, seconded by Brett Wuth that the Agenda be adopted as amended. Carried.

===Minutes===
'''Moved''' by Brett Wuth, seconded by Igor Grujic that the minutes of the 2019-07-02 board meeting be adopted as presented. Carried.

===New Member Applications===
None to report.

===Incidents===
None to report.

===Administrator's Report===
Sabrina Ryans is working on finishing up the financials for year-end.
 
'''Action''' Administrator to complete year-end finances, OFC & Casino Grant Reports.

'''Action''' Administrator to enter 2018/2019 Budget into Quickbooks.

'''Action''' Sabrina Ryans will draft a policy regarding expense claim time limits to be circulated to the board and voted on during the October board meeting.

===Financial===
'''Moved''' by Brett Wuth, seconded by Igor Grujic that the {{link|Members:Financial/Statements|Financial Statements}} be accepted as information. Carried.

'''Action''' Board members will hold an email discussion on the 2019/2020 budget. Brett Wuth will begin the conversation.

'''Moved''' by Igor Grujic, seconded by Brett Wuth that payment of $1,127.88  to 645858 AB Ltd. for administrator's services from June 16 2019 to August 31 2019 be approved. Carried.

'''Moved''' by Igor Grujic, seconded by Claus Burchert that payment of $1,209.60 to Brett Wuth for reimbursement for catering costs for SAR Basics 2018 be approved. Carried.

'''Moved''' by Igor Grujic, seconded by Claus Burchert that payment of $2,525.28 to Wildsoft Consulting for instructional services for SAR Basics 2018 be approved. Carried.

'''Moved''' by Igor Grujic, seconded by Brett Wuth that payment of $931.39 to Chris Jorgensen for instructional services for SAR Basics 2018 be approved. Carried.

'''Moved''' by Brett Wuth, seconded by Igor Grujic that the 2018/2019 Budget be adopted as the interm 2019/2020 budget and taht expenditures be authorized to the toatl of each line item of the budget, with any individual expenditures of over $500 requiring additional board approval. Carried.

===Functional Area Reports===
'''Liaison'''

#: Next Board Meeting: [date] 17:30
#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.

Please note that all contributions to PCSAR are considered to be released under the Attribution-Share Alike 3.0 Unported (see PCSAR:Copyrights for details). If you don't want your writing to be edited mercilessly and redistributed at will, then don't submit it here.
You are also promising us that you wrote this yourself, or copied it from a public domain or similar free resource. DO NOT SUBMIT COPYRIGHTED WORK WITHOUT PERMISSION!

Summary:

Cancel | Editing help (opens in new window)

Templates used on this page:

Retrieved from "http://pcsar.dyndns.org:8080/mediawiki/index.php/Board_of_Directors/2019-09-03/Minutes"

@@ Line 1: / Line 1: @@
 __NOTOC__
 == Status of this document ==
-This document has been adopted by the board at the {{link|Board of Directors/2019-10-08}} meeting. It can be amended at any board meeting.
+This document is NOT Official. This document has been adopted by the board at the {{link|Board of Directors/}} meeting. It can be amended at any board meeting.
 == Attending ==
@@ Line 51: / Line 51: @@
 '''Moved''' by Igor Grujic, seconded by Brett Wuth that payment of $931.39 to Chris Jorgensen for instructional services for SAR Basics 2018 be approved. Carried.
-'''Moved''' by Brett Wuth, seconded by Igor Grujic that the 2018/2019 Budget be adopted as the interim 2019/2020 budget and that expenditures be authorized to the total of each line item of the budget, with any individual expenditures of over $500 requiring additional board approval. Carried.
+'''Moved''' by Brett Wuth, seconded by Igor Grujic that the 2018/2019 Budget be adopted as the interm 2019/2020 budget and taht expenditures be authorized to the toatl of each line item of the budget, with any individual expenditures of over $500 requiring additional board approval. Carried.
 ===Functional Area Reports===
 '''Liaison'''
-*Board met with Alberta Parks District Conservation Officers to discuss collaboration and cooperation.
-*Mock Search planned for spring 2020, ideally to coincide with SAR Basics in Pincher Creek.
-'''Fundraising'''
-*'''Action''' Administrator will complete OFC and Casino Grants.
-*Board is scheduled to present at Joint Council Meeting on October 24, 2019 at 1845 regarding joint funding for PCSAR.
-'''Training'''
+#: Next Board Meeting: [date] 17:30
-* September training is focused on patient packaging and transport.
+#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.
-* Provincial SAR conference in Rocky Mountain House, AB - September 14 & 15, 2019
-* Crowsnest Pass SAR hosting an overnight skills exercise - September 14 & 15, 2019
-* SAR Basics is being offered this fall in Lethbridge.
-* Tentative dates for SAR Basics in Pincher Creek is early 2020. '''Action''' Igor Grujic and Claus Burchert to determine needs for the course offering to determine bidding process.
-'''Membership'''
-*'''Action:''' Administrator to update membership database.
-'''Equipment'''
-* PC Emergency Services will provide PCSAR with a written proposal for sharing arrangement for Command Post.
-'''Pre-Plan'''
-*Meeting scheduled for September 17, 2019 at 1900.
-'''Technical Rescue'''
-*Nothing to Report
-'''Call Out'''
-*Board members present will reach out to specific committees this month to determine involvement etc. '''Action''' Brett Wuth to meet with Technology and Pre-Plan, Igor Grujic to meet with Call Out and CRG.
-'''Audit'''
-*'''Action''' Brett Wuth to contact members with audit experience to locate 2 to complete the audit prior to the November 2019 AGM.
-*'''Action''' Sabrina Ryans to reach out to local accountants for assistance in preparing the 2018/2019 audit.
-'''Technology'''
-*Nothing to Report
-'''Prevention'''
-*Nothing to Report
-===Action Item Review and Update===
-All action items from the previous meeting were covered within the meeting agenda.
-===Strategic Planning===
-*Relationship with Alberta Parks is going well.
-*'''Action'''Following the AGM, Administrator will investigate and recommend ways to increase and improve member communications and public profile of PCSAR.
-*Discussion had on ways to increase the public profile of PCSAR.
-*AGM discussed. '''Action''': Administrator will look into options discussed during the meeting and will bring suggestions and planning requirements to board for decision during October board meeting.
-===Adjournment===
-'''Moved''' by Brett Wuth, seconded by Igor Grujic to adjourn.
-Meeting was adjourned at 1850.
-Next board meeting is scheduled for October 10, 2019 at 1730.

Editing Board of Directors/2019-09-03/Minutes

From PCSAR

Views

Personal tools

Navigation

Search

Toolbox