Preplan/Committee/Chair
From PCSAR
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** Provide list of members to the [[MembershipCoordinator]] so the database and mailing list is updated. | ** Provide list of members to the [[MembershipCoordinator]] so the database and mailing list is updated. | ||
* Encourage committee members to participate in committee work | * Encourage committee members to participate in committee work | ||
| - | ** Remind each committee member of the tasks assigned* provide participation records to [[MembershipCoordinator]] (including subcommittees) | + | ** Remind each committee member of the tasks assigned |
| + | ** [[Preplan/Committee/Meeting Reminder|send out meeting reminders]] | ||
| + | * provide participation records to [[MembershipCoordinator]] (including subcommittees) | ||
* Organize the committee meetings | * Organize the committee meetings | ||
** Book the firehall for meetings. You can just write the date on the whiteboard at the firehall; if there is a conflict, they will contact you. You can call Elaine on live phone (627-5333). E-mail is ineffective. (done for March 22) | ** Book the firehall for meetings. You can just write the date on the whiteboard at the firehall; if there is a conflict, they will contact you. You can call Elaine on live phone (627-5333). E-mail is ineffective. (done for March 22) | ||
Current revision
The Preplan Committee Chair is appointed by the Board considering the recommendation of the Preplan Committee.
The current co-chairs are Brett Wuth and Janet Jones. Past chairs have been Eric Bruder, Bryan Sundberg, Janet Jones, Brett Wuth.
[edit] Tasks
- Report to the BoardCommittee
- Track the membership of the committee
- Provide list of members to the MembershipCoordinator so the database and mailing list is updated.
- Encourage committee members to participate in committee work
- Remind each committee member of the tasks assigned
- send out meeting reminders
- provide participation records to MembershipCoordinator (including subcommittees)
- Organize the committee meetings
- Book the firehall for meetings. You can just write the date on the whiteboard at the firehall; if there is a conflict, they will contact you. You can call Elaine on live phone (627-5333). E-mail is ineffective. (done for March 22)
- Give a reminder phone call prior to each meeting
- Prepare minutes of PreplanCommittee and distribute to PreplanCommittee and BoardCommittee
- Track Committee Tasks (I'm doing this on the PreplanCommittee page.)
- Keep a list of each task that has been assigned to the committee, or the committee has chosen to take on.
- Describe each task
- Estimate amount of time for each task
- Determine the priority order of tasks
- Keep track of the status of each task.
- Collect and organize result of each completed task. (Place in a binder.)
- Keep the EmergencyCallers informed of who is ManagerOnCall for each month
