Board of Directors/2017-10-03/Agenda

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Current revision (20:30, 3 October 2017) (edit) (undo)
 
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## ''Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
## ''Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
# Minutes
# Minutes
-
## Minutes of [date] meeting (Rose, 17:33, 3 min)
+
## Minutes of 2017-06-06 meeting (Rose, 17:33, 3 min)
### Errors or Omissions
### Errors or Omissions
-
### ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the [date] board meeting be adopted as (presented/amended).
+
### ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the June 6, 2017 board meeting be adopted as (presented/amended).
-
# New Member Applications (Brett, 17:39, 2 min)
+
## Minutes of 2017-09-07 meeting (Rose, 17:36, 3 min)
-
#: ''Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Society:
+
### Errors or Omissions
-
#: <br/>
+
### ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the September 7, 2017 board meeting be adopted as (presented/amended).
-
#: <br/>
+
# Incidents (Brett, 17:39, 5 min)
-
# Incidents (Brett, 17:41, 5 min)
+
#: During the Kenow Fire, Pincher SAR supported the Pincher fire department (PCES) by providing a feeding and recuperation station using our Briefing Trailer. Service was provided within the evacuation zone at Twin Butte for 36 hours September 12 - 13 until the staging area was shut down.
-
# Administrator's Report (Rose, 17:46, 10 min)
+
# Administrator's Report (Rose, 17:41, 5 min)
# Financial
# Financial
-
## Financial Statements (Rose, 17:53, 10 min)
+
## Financial Statements (Rose, 17:46, 10 min)
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
-
## Approval of cheques over $500 or outside budget (Rose, 17:55, 3 min)
+
## Budget Corrections (Brett, 17:56, 5 min)
 +
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2016-2017 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
 +
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2016-2017 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
 +
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2016-2017 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
 +
## Audit (Igor, 18:01, 3 min)
 +
##: ''Suggested motion: Moved by _______________, seconded by _______________ to appoint _______________ and _______________ to act as auditors for the Society for the financial year ending August 31, ________.
 +
## Approval of cheques over $500 or outside budget (Rose, 18:04, 3 min)
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to Red Ink Investments for administrator's services in the month of _____________ be approved.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to Red Ink Investments for administrator's services in the month of _____________ be approved.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
 +
## Budget (Brett/Igor, 18:07, 15 min)
 +
##: ''Suggestion Motion: Moved by ______________, seconded by ______________ that the 2017-2018 budget be adopted as (presented/amended) and that expenditures be authorized to the total of each line item of the budget, with any individual expenditure of over $500 requiring additional board approval.
# Functional Area Reports
# Functional Area Reports
-
## Liaison (Brett)
+
## Liaison (Brett, 18:22, 5 min)
-
## Fundraising (Igor)
+
##: SARA Financial Controversy, GM Oct 21, Drayton Valley, Code of Conduct, New Training Coordinator, Communications Strategy, CSA Curriculum Workshop Nov 3-5, Burnt Timber training site, Norquest College, AGM 2018
-
## Training (Brett, 18:29, 3 min)
+
## Fundraising (Brett/Igor, 18:27, 3 min)
-
## Membership
+
### Training grant application (done)
-
### Criminal Records Review (Rose, 18:32, 2 min)
+
### Shell SIF grant application (done)
-
## Equipment (John, 18:34, 5 min)
+
### Shell CSF grant application
-
## Pre-Plan (Brett, 18:39, 2 min)
+
## Training (Brett, 18:30, 3 min)
-
## Technical Rescue (Brett, 18:41, 1 min)
+
## Equipment (John, 18:33, 5 min)
-
## Call Out (Brett, 18:42, 1 min)
+
## Pre-Plan (Brett, 18:38, 2 min)
-
## Audit (Igor, 18:43, 3 min)
+
##: manager on-call changes
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## Technology (Brett)
+
# Strategic Planning (Brett, 18:40, 18 min)
-
## Prevention
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# Adjournment (Brett, 18:58, 1 min)
-
# Action Items Review & Update (Brett, 18:46, 5 min)
+
#: Next Board Meeting: December 5, 17:30
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# Strategic Planning (Brett, 18:34, 25 min)
+
-
# Adjournment (Brett, 18:51, 1 min)
+
-
#: Next Board Meeting: [date] 17:30
+
#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.
#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.

Current revision

  1. Call to Order (Brett, 17:30, 1 min)
    1. Introductions
    2. Quorum
  2. Agenda (Brett, 17:31, 2 min)
    1. Additions to the Agenda
    2. Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
  3. Minutes
    1. Minutes of 2017-06-06 meeting (Rose, 17:33, 3 min)
      1. Errors or Omissions
      2. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the June 6, 2017 board meeting be adopted as (presented/amended).
    2. Minutes of 2017-09-07 meeting (Rose, 17:36, 3 min)
      1. Errors or Omissions
      2. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the September 7, 2017 board meeting be adopted as (presented/amended).
  4. Incidents (Brett, 17:39, 5 min)
    During the Kenow Fire, Pincher SAR supported the Pincher fire department (PCES) by providing a feeding and recuperation station using our Briefing Trailer. Service was provided within the evacuation zone at Twin Butte for 36 hours September 12 - 13 until the staging area was shut down.
  5. Administrator's Report (Rose, 17:41, 5 min)
  6. Financial
    1. Financial Statements (Rose, 17:46, 10 min)
      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
    2. Budget Corrections (Brett, 17:56, 5 min)
      Suggested motion: Moved by _______________, seconded by _______________ that the 2016-2017 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
      Suggested motion: Moved by _______________, seconded by _______________ that the 2016-2017 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
      Suggested motion: Moved by _______________, seconded by _______________ that the 2016-2017 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
    3. Audit (Igor, 18:01, 3 min)
      Suggested motion: Moved by _______________, seconded by _______________ to appoint _______________ and _______________ to act as auditors for the Society for the financial year ending August 31, ________.
    4. Approval of cheques over $500 or outside budget (Rose, 18:04, 3 min)
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to Red Ink Investments for administrator's services in the month of _____________ be approved.
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
    5. Budget (Brett/Igor, 18:07, 15 min)
      Suggestion Motion: Moved by ______________, seconded by ______________ that the 2017-2018 budget be adopted as (presented/amended) and that expenditures be authorized to the total of each line item of the budget, with any individual expenditure of over $500 requiring additional board approval.
  7. Functional Area Reports
    1. Liaison (Brett, 18:22, 5 min)
      SARA Financial Controversy, GM Oct 21, Drayton Valley, Code of Conduct, New Training Coordinator, Communications Strategy, CSA Curriculum Workshop Nov 3-5, Burnt Timber training site, Norquest College, AGM 2018
    2. Fundraising (Brett/Igor, 18:27, 3 min)
      1. Training grant application (done)
      2. Shell SIF grant application (done)
      3. Shell CSF grant application
    3. Training (Brett, 18:30, 3 min)
    4. Equipment (John, 18:33, 5 min)
    5. Pre-Plan (Brett, 18:38, 2 min)
      manager on-call changes
  8. Strategic Planning (Brett, 18:40, 18 min)
  9. Adjournment (Brett, 18:58, 1 min)
    Next Board Meeting: December 5, 17:30
    Suggested motion: Moved by _______________, seconded by _______________ to adjourn.
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