General Meetings/2021-04-06/Minutes

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__NOTOC__
__NOTOC__
== Status of this Document ==
== Status of this Document ==
-
IN EDIT.
 
-
 
These minutes are draft. They have not yet been adopted at a PCSAR General Meeting.
These minutes are draft. They have not yet been adopted at a PCSAR General Meeting.
Line 37: Line 35:
To ease the process of having two similar meetings, a common chair was desired.
To ease the process of having two similar meetings, a common chair was desired.
-
'''Moved''' by Celesa, seconded by Norm, that {{member|Brett Wuth}} be the common chair for the PCSAR and CRG meetings. '''Carried.'''
+
'''Moved''' by Celesa, seconded by Nick, that {{member|Brett Wuth}} be the common chair for the PCSAR and CRG meetings. '''Carried.'''
== Agenda ==
== Agenda ==
-
'''Moved''' that the agenda be adopted as presented.
+
It was proposed that the draft agenda be amended to include an item of inducting new members.
 +
 
 +
'''Moved''' by Lucas seconded by Pearl that the agenda be adopted as amended.
 +
'''Carried.'''
 +
 
 +
== Induction of Members ==
 +
'''Moved''' by Igor, seconded by Nick, that {{member|Kara Kulak}} be inducted as a non-operational member of PCSAR.
 +
'''Carried.'''
 +
 
 +
'''Moved''' by Lucas, seconded by Nata, that {{member|Dan Della Vedova}} be inducted as a member of the CRG.
'''Carried.'''
'''Carried.'''
== Minutes ==
== Minutes ==
-
'''Moved''' by Claus, seconded by Lynn, that the minutes of the November 6, 2018 Annual General Meeting be adopted as presented. '''Carried.'''
+
'''Moved''' by Nata, seconded by Nick, that the minutes of the [[General Meetings/2019-11-05|November 5, 2019 PCSAR Annual General Meeting]] be adopted as presented.
 +
'''Carried.'''
 +
 
 +
'''Moved''' by Sabrina, seconded by Lucas, that the minutes of the [[Community Response Group/General Meetings/2019-11-05|November 5, 2019 CRG Annual General Meeting]] be adopted as presented.
 +
'''Carried.'''
 +
 
 +
'''Moved''' by Nick, seconded by Igor, that the minutes of the [[General Meetings/2020-03-03|March 3, 2020 PCSAR General Meeting]] be adopted as presented.
 +
'''Carried.'''
== PCSAR President's Report ==
== PCSAR President's Report ==
-
The President's Report was presented on behalf of {{member|Igor Grujic}} orally.
+
{{member|Igor Grujic}} presented an oral report.
-
Igor Grujic would like to resign as his family is moving out of town. Attended
+
Igor thanked the many people that kept Pincher SAR functioning as it and we all were stressed by the pandemic.
-
the Joint Council Presentation and PCSAR is receiving ongoing funding
+
 
-
from the Town of Pincher Creek and MD of Pincher Creek. Uniforms for the
+
There were 16 incidents last year.
-
group were ordered, there were a number of small callouts this year. A
+
Personnel were dispatched to the field in about 8.
-
mock search occured, involving PC Emergency Services, AB Parks,
+
These numbers are about twice as high as previous years.
-
Waterton Lakes National Park. Working to continue developing the
+
We anticipate numbers to stay high as new people enter the backcountry due to the pandemic.
-
relationships.
+
== PCSAR Financial Report ==
== PCSAR Financial Report ==
-
Brett noted that these reports are unaudited and will be audited in the next month or so.
+
{{member|Brett Wuth}} offered an apology for his absence during the pandemic response.
-
This year, we will have a local firm do the Notice-to-Reader, then
+
{{member|Sabrina Ryans}} presented the financial statements.
-
having members also audit.
+
-
'''Moved''' that the 2018-2019 Financial Statements be accepted as information.
+
'''Moved''' by Nick, seconded by Lucas, that the 2019-2020 Financial Statements be received as information.
'''Carried.'''
'''Carried.'''
===Auditors Report===
===Auditors Report===
Line 69: Line 81:
The auditors have not yet had a chance to conduct the audit but the membership will be emailed when complete.
The auditors have not yet had a chance to conduct the audit but the membership will be emailed when complete.
-
==Elections==
+
== Questions and Answers ==
 +
A question was raised about what has happened about the ideas brought forward during the recent critiques.
 +
Brett reported that we use an independent critique chair who prepares a report including all the suggestions for improvement.
 +
These are forwarded to the board and the identified committees.
 +
The preplan committee has reviewed the suggestions referred to it, prioritized them and started to develop a work plan on the highest priority.
 +
The board has not yet been able to consider the suggestions, but will likely start to address at the next meeting.
 +
All suggestions are recorded on the web site under the critique for the incident, and members can track the discussion and action on individual suggestions.
 +
Nick noted that there has been individual discussions on specific suggestions, including the development of an alpine specialty team
 +
and creating an online platform for learning.
-
Voting on the PCSAR positions of: President, Vice President, Secretary/Treasurer and Directors at Large.
 
-
'''Moved''' that Sabrina Ryans act as Elections Officer.
+
Brett was asked about his involvement on the SAR Alberta board.
 +
He reported that he was recently re-elected as the Deputy Director for the South Region for a two year term.
 +
He returned to the board a few years ago in order to make sure that there was a voice on the provincial board
 +
for teams like Pincher SAR.
 +
Historically the perspective of rural teams like Pincher SAR have at times been missing at the provincial board
 +
resulting in policies that have a significant adverse effect on our team.
 +
 
 +
== Elections ==
 +
'''Moved''' by Lucas, seconded by Nick, that {{member|Sabrina Ryans}} act as Elections Officer.
'''Carried.'''
'''Carried.'''
Results as follows:
Results as follows:
-
* PCSAR President - {{member|Igor Grujic}}
+
* PCSAR President: {{member|Nick Morantz}}
-
* PCSAR Vice President - vacant
+
* PCSAR Vice President: {{member|Lucas Gurba}}
-
* PCSAR Secretary/Treasurer - {{member|Brett Wuth}}
+
* PCSAR Secretary: {{member|Kara Kulak}}
-
* PCSAR Directors at Large - {{member|Claus Burchert}}
+
* PCSAR Treasurer: {{member|Alec Curtis}}
-
 
+
* PCSAR Directors at Large: {{member|Nata de Leeuw}} and {{member|Brett Wuth}}
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Claus accepted on condition of 6 month term, then will step down to allow
+
-
transition of the board.
+
-
 
+
-
With low numbers, the board will be seeking more board members.
+
It was noted that the CRG election results were:
It was noted that the CRG election results were:
-
* CRG President: {{member|Denis Haché}}
+
* CRG President: vacant.
* CRG Secretary/Treasurer: vacant
* CRG Secretary/Treasurer: vacant
-
The board will follow up with Denis.
+
The board will follow up on the vacancies with the CRG members.
 +
 
== Committee Volunteers ==
== Committee Volunteers ==
The following people offered to join or continuing on various committees:
The following people offered to join or continuing on various committees:
-
* [[Membership Committee]]: {{member|Brett Wuth}}, {{member|Sabrina Ryans}}
+
* [[Membership Committee]]: {{member|Nata de Leeuw}}, {{member|Kara Kulak}}
-
* [[Preplan Committee]]: {{member|Lynn Keeler}}, {{member|Brett Wuth}}
+
* [[Preplan Committee]]: {{member|Lynn Keeler}}, {{member|Dan Della Vedova}}
-
* [[Training Committee]]: {{member|Sabrina Ryans}}, {{member|Norm Keeler}}
+
* [[Training Committee]]: {{member|Lucas Gurba}}, {{member|Sabrina Ryans}}, {{member|Nata de Leeuw}}, {{member|Dan Della Vedova}}, {{member|Jake Foster}}
 +
* [[Equipment Committee]]: {{member|Lucas Gurba}}, {{member|Denis Haché}}, {{member|Jake Foster}}
 +
* [[Fundraising Committee]]: {{member|Sabrina Ryans}}, {{member|Alec Curtis}}
 +
* [[Audit Committee]]: none
 +
* [[Technology Committee]]: no new
 +
* [[Prevention Committee]]: around social media messaging {{member|Celesa Horvath}}
 +
* [[Call Out Committee]]: {{member|Jacinthe Fontaine}}
 +
* [[Technical Rescue]]: {{member|Lucas Gurba}}, {{member|Nick Morantz}}, {{member|Alec Curtis}}
== Discussion / Motions from the Floor ==
== Discussion / Motions from the Floor ==
-
No further items were raised.
+
Brett and Lucas reported on the proposed merger with Crowsnest Pass Search and Rescue.
 +
The anticipated time frame if it proceeds is late summer.
 +
We expect to report back to the membership before approving changes.
== Adjournment ==
== Adjournment ==
-
'''Moved''' to adjourn. '''Carried.''' The time being 20:45.
+
'''Moved''' by Lucas, seconded by Sabrina, to adjourn.
 +
'''Carried.'''
-
Short 5-minute general meetings are held at the start of the regular training at 19:00 the first Tuesday of every month. The next is Tuesday December 3.
+
Short 5-minute general meetings are held at the start of the regular training at 19:00 the first Tuesday of every month. Regular training has not resumed due to the pandemic.
-
The next Annual General Meeting is scheduled for November 3, 2020 at 18:00.
+
The next Annual General Meeting is scheduled for November 2, 2021 at 19:00.

Current revision

[edit] Status of this Document

These minutes are draft. They have not yet been adopted at a PCSAR General Meeting.

[edit] Participants

In Attendance: Brett Wuth, Nick Morantz, Denis Haché, Igor Grujic, Pearl Kersey, Lynn Keeler, Jacinthe Fontaine, Sabrina Ryans, Celesa Horvath, Nata de Leeuw, Dan Della Vedova, Jake Foster, Lucas Gurba, Kara Kulak, Alec Curtis.


[edit] Call to Order

The PCSAR Annual General Meeting delayed from 2021, held online via GoToMeeting, was called to order by Brett Wuth at 19:01 on April 6, 2021.

Quorum was established. Minutes were recorded by Brett Wuth.

[edit] Voting

Moved that all present may vote. Carried unanimously.

[edit] Chair

It was noted that the Community Response Group AGM was being conducted along side the Pincher Creek Search and Rescue AGM. To ease the process of having two similar meetings, a common chair was desired.

Moved by Celesa, seconded by Nick, that Brett Wuth be the common chair for the PCSAR and CRG meetings. Carried.

[edit] Agenda

It was proposed that the draft agenda be amended to include an item of inducting new members.

Moved by Lucas seconded by Pearl that the agenda be adopted as amended. Carried.

[edit] Induction of Members

Moved by Igor, seconded by Nick, that Kara Kulak be inducted as a non-operational member of PCSAR. Carried.

Moved by Lucas, seconded by Nata, that Dan Della Vedova be inducted as a member of the CRG. Carried.

[edit] Minutes

Moved by Nata, seconded by Nick, that the minutes of the November 5, 2019 PCSAR Annual General Meeting be adopted as presented. Carried.

Moved by Sabrina, seconded by Lucas, that the minutes of the November 5, 2019 CRG Annual General Meeting be adopted as presented. Carried.

Moved by Nick, seconded by Igor, that the minutes of the March 3, 2020 PCSAR General Meeting be adopted as presented. Carried.

[edit] PCSAR President's Report

Igor Grujic presented an oral report.

Igor thanked the many people that kept Pincher SAR functioning as it and we all were stressed by the pandemic.

There were 16 incidents last year. Personnel were dispatched to the field in about 8. These numbers are about twice as high as previous years. We anticipate numbers to stay high as new people enter the backcountry due to the pandemic.

[edit] PCSAR Financial Report

Brett Wuth offered an apology for his absence during the pandemic response.

Sabrina Ryans presented the financial statements.

Moved by Nick, seconded by Lucas, that the 2019-2020 Financial Statements be received as information. Carried.

[edit] Auditors Report

The auditors have not yet had a chance to conduct the audit but the membership will be emailed when complete.

[edit] Questions and Answers

A question was raised about what has happened about the ideas brought forward during the recent critiques. Brett reported that we use an independent critique chair who prepares a report including all the suggestions for improvement. These are forwarded to the board and the identified committees. The preplan committee has reviewed the suggestions referred to it, prioritized them and started to develop a work plan on the highest priority. The board has not yet been able to consider the suggestions, but will likely start to address at the next meeting. All suggestions are recorded on the web site under the critique for the incident, and members can track the discussion and action on individual suggestions. Nick noted that there has been individual discussions on specific suggestions, including the development of an alpine specialty team and creating an online platform for learning.


Brett was asked about his involvement on the SAR Alberta board. He reported that he was recently re-elected as the Deputy Director for the South Region for a two year term. He returned to the board a few years ago in order to make sure that there was a voice on the provincial board for teams like Pincher SAR. Historically the perspective of rural teams like Pincher SAR have at times been missing at the provincial board resulting in policies that have a significant adverse effect on our team.

[edit] Elections

Moved by Lucas, seconded by Nick, that Sabrina Ryans act as Elections Officer. Carried.

Results as follows:

It was noted that the CRG election results were:

  • CRG President: vacant.
  • CRG Secretary/Treasurer: vacant

The board will follow up on the vacancies with the CRG members.

[edit] Committee Volunteers

The following people offered to join or continuing on various committees:

[edit] Discussion / Motions from the Floor

Brett and Lucas reported on the proposed merger with Crowsnest Pass Search and Rescue. The anticipated time frame if it proceeds is late summer. We expect to report back to the membership before approving changes.

[edit] Adjournment

Moved by Lucas, seconded by Sabrina, to adjourn. Carried.

Short 5-minute general meetings are held at the start of the regular training at 19:00 the first Tuesday of every month. Regular training has not resumed due to the pandemic.

The next Annual General Meeting is scheduled for November 2, 2021 at 19:00.

Retrieved from "http://pcsar.dyndns.org:8080/mediawiki/index.php/General_Meetings/2021-04-06/Minutes"
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