Personnel Database

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The Membership Database is stored online in a secure portion of the wiki.
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The Personnel Database is used to keep track of PC SAR and [[CRG]]
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members.
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The personnel form that you fill out when you first join the SAR community
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and then keep updating at each meeting with your skills, equipment
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and participation is the source of information kept in the
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personnel database.
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== Name of the Database ==
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The database used to be called the "Membership Database".
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But it's now called the "Personnel Database" because it records
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information from two different organizations: PCSAR and the [[Community Response Group]].
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The database has the pontential to include other individuals than members.
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Anywhere you read "Membership Database", read that now as "Personnel Database" instead.
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== Records ==
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The Personnel Database is stored online as a number of sections in the secure portion of the wiki.
All pages begin with "<code>Members:</code>" and thus are visible only to Members that have logged in.
All pages begin with "<code>Members:</code>" and thus are visible only to Members that have logged in.
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and contains the XML snippet that describes their membership and participation in the organization.
and contains the XML snippet that describes their membership and participation in the organization.
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As required by the Alberta Society Act, we keep record of all past members.
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As required by the Alberta Society Act, we similarly keep record of all past members.
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=== Data ===
These pages are marked as in the "MemRecord" category.
These pages are marked as in the "MemRecord" category.
If you are logged in, you can see a list of all such pages [[:Category:MemRecord|here]].
If you are logged in, you can see a list of all such pages [[:Category:MemRecord|here]].
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The participation records are checked against a list of [[activities]].
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=== Reports ===
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* [[Members:Call Out/List|Call-Out List]]
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* [[First Call List]]
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* {{link|Membership Database/Combined Members}} of both PCSAR and CRG
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* {{link|Membership Database/PCSAR}} Members
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* {{link|Membership Database/CRG}} Members
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* PCSAR {{link|Membership Database/Board}} Members
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* {{link|Membership Database/Preplan}} Committee Members
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* {{link|Membership Database/Train}}ing Committee Members
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* {{link|Membership Database/Equip}}ment Committee Members
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* {{link|Membership Database/Fund}}raising Committee Members
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* {{link|Membership Database/MembCom|Membership}} Committee Members
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* {{link|Membership Database/Prevention}} Committee Members
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* {{link|Membership Database/Technology}} Committee Members
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* {{link|Membership Database/Call-Out}} Team Members
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* {{link|Membership Database/Technical Rescue}} Team Members
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=== Paper Documents ===
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* {{subpage|Paper documents}}
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== Participation tracking ==
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It's a responsibility of each member to report their
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participation on their personnel sheet. This includes for events
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where they've signed in on a sign-in sheet. Where possible we try
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to enter participation from the sign-in sheet, but it's the member's
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responsibility to make sure that the entry actually shows up on their
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personnel sheet.
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==Tasks related to the personnel database==
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The [[Membership Coordinator]] is responsible for
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the personnel database. Parts of the work are fairly technical and
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have been delegated.
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* design of database: [[Brett Wuth]]
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* collecting personnel forms from new members: [[Administrator]]
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* data entry: [[Edit Membership Database Task]]
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* processing: [[Process Personnel Database Task]]
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* {{link|Membership Database/Printing}}

Current revision

The Personnel Database is used to keep track of PC SAR and CRG members.

The personnel form that you fill out when you first join the SAR community and then keep updating at each meeting with your skills, equipment and participation is the source of information kept in the personnel database.

Contents

[edit] Name of the Database

The database used to be called the "Membership Database". But it's now called the "Personnel Database" because it records information from two different organizations: PCSAR and the Community Response Group. The database has the pontential to include other individuals than members.

Anywhere you read "Membership Database", read that now as "Personnel Database" instead.

[edit] Records

The Personnel Database is stored online as a number of sections in the secure portion of the wiki. All pages begin with "Members:" and thus are visible only to Members that have logged in.

Each member has their own wiki page. A section of that page is labelled "Membership record" and contains the XML snippet that describes their membership and participation in the organization.

As required by the Alberta Society Act, we similarly keep record of all past members.

[edit] Data

These pages are marked as in the "MemRecord" category. If you are logged in, you can see a list of all such pages here.

The participation records are checked against a list of activities.

[edit] Reports

[edit] Paper Documents

[edit] Participation tracking

It's a responsibility of each member to report their participation on their personnel sheet. This includes for events where they've signed in on a sign-in sheet. Where possible we try to enter participation from the sign-in sheet, but it's the member's responsibility to make sure that the entry actually shows up on their personnel sheet.


[edit] Tasks related to the personnel database

The Membership Coordinator is responsible for the personnel database. Parts of the work are fairly technical and have been delegated.

Retrieved from "http://pcsar.dyndns.org:8080/mediawiki/index.php/Personnel_Database"
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