Membership Database/Editing
From PCSAR
< Membership Database(Difference between revisions)
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- | The Membership Database is edited by | + | The [[Membership Database]] is edited by {{member|Sabrina Ryans}}. |
- | Other people that have done this task: [[ | + | Other people that have done this task: {{member|Rose Bonertz}}, {{member|Susanna MacGarva}}, {{member|Diann Piwek}}, [[Dick Burnham]], [[Adam Grose]], [[Brett Wuth]], {{member|Bob Costa}}. |
- | + | == Process == | |
- | + | === Sources === | |
- | * | + | Gather your list of changes that need to be made to the membership database: |
- | * | + | * review any e-mails you may have received about updates |
- | + | * Review the call-out list in the membership binder for changes | |
- | with a | + | * Review the personnel records in the membership binder |
- | java application | + | * Review decisions of the board about membership statuses and newly approved members |
+ | ** Any changes (e.g. an applicant becoming an associate member) should be ''added'', not deleting the old membership information. This is a requirement of the Alberta Society Act. | ||
+ | * Collect the sign-in sheets from PCSAR incidents and events | ||
+ | ** These may be passed directly to the Membership Coordinator/Administrator by the event organizer / Search Manager | ||
+ | ** Some sheets may be left in the Membership Binder | ||
+ | ** Rope Rescue and Swiftwater Rescue trainings are recorded in a binder marked "Joint Rope Rescue" on the ''ground'' floor of the Fire Hall in a bookshelf opposite the door to the washroom. | ||
+ | ** Some committees record their attendance in the meeting records: | ||
+ | *** [[Preplan/Committee#Meetings|Preplan]] | ||
+ | *** [[Technology Committee#Meetings|Technology]] | ||
+ | === Edit existing records === | ||
+ | Edit the membership records on the secure part of the wiki. | ||
+ | * [[:Category:MemRecord|existing membership records]] | ||
+ | * See [[Membership Database/Format|formatting instructions]] for the kinds of changes to make. | ||
+ | * {{subpage|Attended a course}} | ||
+ | |||
+ | === New Members and Applicants === | ||
+ | * new members or applicants should be added in a similar fashion, namely | ||
+ | ** If information on the new member is received by e-mail, print it. | ||
+ | ** Place the original form or the printed e-mail in the membership binder. Keep it there until the personnel record is printed to replace it. That way if there is a delay in printing, the member can continue to update this draft document. | ||
+ | ** On [[Special:MyPage|your personal page]], or in a [[Sandbox]] add the line: | ||
+ | **: <code><nowiki>* {{member|John Doe}}</nowiki></code> | ||
+ | **: using the person's name instead of <code>John Doe</code>. | ||
+ | ** Follow the link to the new member's page. You should be in the edit box, with a blank template ready to be filled in. | ||
+ | ** Fill in the information and save the page. | ||
+ | |||
+ | === Activities === | ||
+ | Add any newly recorded activities to the [[Activities]] page. | ||
+ | === Notification === | ||
+ | Once you have completed the update of the Membership Database, | ||
+ | contact the [[Technology Committee#Communications|Technology Committee]] so they can [[Membership Database/Processing|process it]]. | ||
+ | |||
+ | == D4H == | ||
+ | [[User:Brett Wuth|Brett Wuth]] has abandoned development of a | ||
+ | java application for structured editing of the database using | ||
a graphical user interface ([[MembershipDatabaseEditorTask]]). | a graphical user interface ([[MembershipDatabaseEditorTask]]). | ||
+ | Instead he is working on integrating [[D4H]]. | ||
==Tasks== | ==Tasks== | ||
* receive changes | * receive changes | ||
- | * type changes | + | * type changes |
- | * validate database: [[ | + | * validate database: [[Validate Membership Database Task]] |
- | + | == Log == | |
+ | See {{subpage|Log}} |
Current revision
The Membership Database is edited by Sabrina Ryans. Other people that have done this task: Rose Bonertz, Susanna MacGarva, Diann Piwek, Dick Burnham, Adam Grose, Brett Wuth, Bob Costa.
Contents |
[edit] Process
[edit] Sources
Gather your list of changes that need to be made to the membership database:
- review any e-mails you may have received about updates
- Review the call-out list in the membership binder for changes
- Review the personnel records in the membership binder
- Review decisions of the board about membership statuses and newly approved members
- Any changes (e.g. an applicant becoming an associate member) should be added, not deleting the old membership information. This is a requirement of the Alberta Society Act.
- Collect the sign-in sheets from PCSAR incidents and events
- These may be passed directly to the Membership Coordinator/Administrator by the event organizer / Search Manager
- Some sheets may be left in the Membership Binder
- Rope Rescue and Swiftwater Rescue trainings are recorded in a binder marked "Joint Rope Rescue" on the ground floor of the Fire Hall in a bookshelf opposite the door to the washroom.
- Some committees record their attendance in the meeting records:
[edit] Edit existing records
Edit the membership records on the secure part of the wiki.
- existing membership records
- See formatting instructions for the kinds of changes to make.
- Attended a course
[edit] New Members and Applicants
- new members or applicants should be added in a similar fashion, namely
- If information on the new member is received by e-mail, print it.
- Place the original form or the printed e-mail in the membership binder. Keep it there until the personnel record is printed to replace it. That way if there is a delay in printing, the member can continue to update this draft document.
- On your personal page, or in a Sandbox add the line:
-
* {{member|John Doe}}
- using the person's name instead of
John Doe
.
-
- Follow the link to the new member's page. You should be in the edit box, with a blank template ready to be filled in.
- Fill in the information and save the page.
[edit] Activities
Add any newly recorded activities to the Activities page.
[edit] Notification
Once you have completed the update of the Membership Database, contact the Technology Committee so they can process it.
[edit] D4H
Brett Wuth has abandoned development of a java application for structured editing of the database using a graphical user interface (MembershipDatabaseEditorTask). Instead he is working on integrating D4H.
[edit] Tasks
- receive changes
- type changes
- validate database: Validate Membership Database Task
[edit] Log
See Log