Personnel Database/Processing/How To

From PCSAR

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Revision as of 03:41, 25 July 2010

How to process the membership database

Processing the database requires UNIX scripts, which I (Brett Wuth) keep on my laptop. I'm migrating them to the PCSAR virtual machine.

Unless you understand UNIX, you're not likely to understand much of this. If you need to get someone else to do this, you'll need to find someone with UNIX or Linux shell skills.

The scripts check for changes in the database, so they keep a running record of the last changes they've seen.

Extract from wiki

cd ~/sar/pc/membership/wiki-extract
./wiki-membership-database-get >db.out
mv db.out ../personnel-database.xml

Merging Edits to Personnel Records

cd ~/sar/pc/membership

I may have made changes to my copy of the database at the same time as Bob has. The changes need to be merged.

use:

rlog personnel-database.xml | head -20

to find out what version I gave to Bob most recently (usually latest).

check in my changes:

rcsdiff personnel-database.xml
ci -l personnel-database.xml

for 1.18 use whatever version Bob based his changes on:

c ~/tmp/personnel-database.xml .
rcsdiff -r1.18 personnel-database.xml

to see his changes

make my edits to his changes.

rcsmerge -r1.18 personnel-database.xml

resolve any conflicts:

rcsdiff personnel-database.xml

to verify only his changes have been propogated

validate

Validate Edits to Personnel Records

validate

(uses less) or

validation-report

Check my marked up copy of the call out list to see any changes that may be necessary.

Reconcile

make any necessary changes.

check in

Update the "includes changes" date comment at start of the file:

wuth@pcsar:~/sar/pc/membership$ ci -l personnel-database.xml

Tagged Percent

Prepare the TaggedPercent version:

 RecordTaggedPercentFieldsDefault -v FieldsFile=lib/RecordTaggedPercentFields.txt <tmp/personnel-database.not-validated >tmp/personnel-database.txt

Clean up old print jobs

rm run/print-queue/*

call-out list

To Do:
- commonize elements of {bin,lib}/{call-out,first-call}

To print Call-out list for RCMP, FireHall, Recorder, and CallOut Coordinator

wuth@pcsar:~/sar/pc/membership$ call-out-list-print

first-call list

Print and deliver copy to Fire Hall, RCMP

wuth@pcsar:~/sar/pc/membership$ first-call-list-print

Fax to Fire Dispatch in Lethbridge -- not done any more

first-call-list-fax

personnel records

To print the individual personnel sheets:

wuth@pcsar:~/sar/pc/membership$ xslt <personnel-database.xml lib/MembersAndApplicants.xsl | changes-print recorder
wuth@pcsar:~/sar/pc/membership$ xslt <personnel-database.xml lib/MembersOnly.xsl | changes-print SARCAR

- not RCMP because they no longer keep records

mailing lists

To update the pcsar-board/pcsar-preplan mailing lists:

wuth@pcsar:~/sar/pc/membership$ mailing-lists-update

e-mailed reports

e-mail to Training Coordinator:

wuth@pcsar:~/sar/pc/membership$ training-coordinator-send

Print/Send the Fan-Out list -- no longer done

fan-out-list-send

Report on automatically detected policy issues:

wuth@pcsar:~/sar/pc/membership$ policy-checks-email

To E-Mail to SARA:

wuth@pcsar:~/sar/pc/membership$ sara-send

To E-Mail to the agencies:

wuth@pcsar:~/sar/pc/membership$ first-call-send

To E-Mail the call-out list:

wuth@pcsar:~/sar/pc/membership$ call-out-list-send

printing

Personnel records:

lpr -Pofficejet8500 -o outputorder=reverse run/print-queue/*{recorder,SARCAR}*

First Call List:
- 1 copy (for binder)

lpr -Pofficejet8500 run/print-queue/*FirstCall*

Call Out List:
- for binder
- for SARCAR
- for overhead box at firehall
- for myself
- 4 copies

lpr -#4 -Pofficejet8500 -o Collate=True -o outputorder=reverse run/print-queue/*CallOutList*

To print the print queue:

print-queue-email-bob

- (to Bob Costa)
- or

print-queue-email

- (to Roy Davidson)

etc

E-mail board list of member applicants

Non-monthly processing

These are tasks that aren't done on a regular basis. Some of them haven't been done in long time and their instructions are now out of date.

copy to Brett's laptop

Because the remaining steps don't run on the PCSAR virtual machine yet, the file must be copied to Brett's laptop and run from there.

wuth@macbook:~/sar/pc/membership$ chmod 600 personnel-database.xml
wuth@macbook:~/sar/pc/membership$ scp -p wuth@pcsar:sar/pc/membership/personnel-database.xml .
wuth@macbook:~/sar/pc/membership$ chmod 400 personnel-database.xml
wuth@macbook:~/sar/pc/membership$ scp -p wuth@pcsar:sar/pc/membership/tmp/personnel-database.txt tmp
wuth@macbook:~/sar/pc/membership$ rm -r run
wuth@macbook:~/sar/pc/membership$ scp -pr wuth@pcsar:sar/pc/membership/run .

To prepare a list of addresses and phone numbers of all our members

This was required for a casino application.

 xslt lib/MembersOnly.xsl < personnel-database.xml |xslt lib/NamePhoneAddress.xsl >tmp/addresses.txt

To print blank Personnel Records

keep 10 copies at hand

 personnel-blank-print 10

To send call-out list via e-mail

Stop sending in September 2003

 call-out-list-email

Call-out list to executive.

verify doesn't send when no change:
Add note about any deletions
automate production of

To e-mail mailing labels

Does not require anymore

mailing-labels-email

Mailing Labels sent to Jackie.

To e-mail changes for Resource database

- - Stop doing October, 2003. Need another way to handle resource database

personnel-database-mail-resource-database

When new members join, or e-mail addresses filled in

To: Subject: Welcome 
--text follows this line--
Thanks for joining Pincher Creek SAR. Can you please check if I've correctly
copied your membership record:

---cut---
---cut---

Training sessions/meetings are the first Tuesday of every month,
usually starting at 19:00.

If you'd like to join in a club discussion and receive notices
via e-mail, please send a "subscribe" message to pcsar-discuss-request@castrov.cuug.ab.ca

Take Care,Brett Wuth wuth@acm.org
wuth@telusplanet.net bwuth@cuug.ab.ca Box 1251-U, Pincher Creek,
Alberta T0K 1W0, CANADA Tel:+1 403 627-2460 pgp-public-keys@uit.no
has mine; Print=E4F8EDEECBE01AD2FA3D8B2D94B1A292 What is the meaning of life?! Yes.

To print the participation dates

xslt <personnel-database.xml Activities.xsl | awk -v FS=":" {printf "%-24s:%-7s:%s\n", $1, $2, $3 } | mail -s "activity history" `MailRCAliasAddressGet "Bob Costa"` wuth

participation-report-make

Add any missing entries to partitipation-type.txt

Brett Wuth, 2006/07/15 09:35 MST (via web): Reformat the database after automatic translation using:

  xml-tidy "Training, Experience, Equipment, Notes" <personnel-database.xml >reformatted.xml

Retrieved from "http://pcsar.dyndns.org:8080/mediawiki/index.php/Personnel_Database/Processing/How_To"

@@ Line 10: / Line 10: @@
 The scripts check for changes in the database, so they keep a
 running record of the last changes they've seen.
-This running
-record is currently on [[Brett Wuth]]'s laptop.
-The Membership Coordinator e-mails me the database as
-personnel-database.xml. [[Brett Wuth]] is currently doing the data
-entry on behalf of the vacant Membership Coordinator position.
-Copy my working directory from my laptop to the PCSAR
-'''only if''' my laptop is more up to date.
- wuth@macbook:~/sar/pc/membership$ rsync -avz . wuth@pcsar:sar/pc/membership
 === Extract from wiki ===