General Meetings/2015-11-03

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Revision as of 17:56, 2 November 2015 (edit) Diann Piwek (Talk | contribs) (→Handouts) ← Previous diff		Revision as of 23:38, 3 November 2015 (edit) (undo) Brett Wuth (Talk | contribs) (→Handouts) Next diff →
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-	* President's Report	+	* {{subpage|President's Report}} (oral)
	* Minutes from 2014-11-04 AGM {{link|Image:AGM Minutes 2014-11-04.pdf}}		* Minutes from 2014-11-04 AGM {{link|Image:AGM Minutes 2014-11-04.pdf}}
	* Minutes from {{link|Image:2015-09-01 minutes.rtf}}		* Minutes from {{link|Image:2015-09-01 minutes.rtf}}

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Revision as of 23:38, 3 November 2015

Contents 1 Announcement 2 Booking 3 Participants 4 Agenda 5 Handouts 6 Minutes 7 Expenses 8 To do

Announcement

Annual General Meeting

Pot Luck Social, meeting and 20th Anniversary

Tuesday, November 3rd

PC Fire Hall

18:00

Please come out and visit with friends, enjoy great food, catch up on what has been happening with PCSAR and what is envisioned for the future. There will be a brief meeting to adopt last year's AGM minutes, adopt the 2014-2015 financial statements and to elect this year's board.

This year is PCSAR's 20th anniversary of serving our community. What an accomplishment! To all of our current and past members, a huge thank you from the residents of the Pincher Creek community and surrounding area. Throughout these past 20 years of building our organization we have undertaken many searches, some with joyous outcomes and some with very heartbreaking outcomes. It takes a special person who will volunteer their time and skills to help others in a time of need. Once again, thank you to all members.

Guests, friends, family, past members and members of other groups all welcome.

We hope to see you at this years AGM. For more information please contact us at 855-727-6825 ext 3 or email pcsar@castrov.cuug.ab.ca

Booking

Meeting location, date, time and duration.

• Email notice of upcoming AGM sent out late summer

• Venue:
  • PC Fire Hall
  • Tuesday, November 3, 2015
  • 18:00 to 21:00
  • Pot Luck Social, Business meeting, 20th PCSAR Anniversary

Participants

List who should participate and indicate for each person whether they've been invited, have confirmed or declined, and attended.

• All members invited via phone calls, emails and/or mail-outs

Agenda

Purpose of meeting or detailed agenda.

• Agenda

Handouts

Any related documents distributed before or during the meeting.

• President's Report (oral)
• Minutes from 2014-11-04 AGM Image:AGM Minutes 2014-11-04.pdf
• Minutes from Image:2015-09-01 minutes.rtf
• Financial Statements Image:Fianancial Statements 2014-08-15 to 2015-08-31.pdf
• Auditor's report on 2014-08-16 to 2015-08-31 financial period

We only need a few copies of these documents, not one for every attendee.

• Bylaws (about 5 copies)
• President Job Description (about 3 copies)
• Vice President Job Description (about 3 copies)
• Secretary Job Description (about 3 copies)
• Treasurer Job Description (about 3 copies)
• Director at Large Job Description (about 6 copies)

Minutes

Rough notes or formal minutes of the meeting.

Expenses

Receipts related to the meeting.

• AGM supplies Image:AGM supplies 2015-11-03.pdf

To do

Record things that are yet to be done in preparation or conclusion of this event.

• Update list of board members after AGM and ensure it is sent to all interested parties (Administrator).
• Transcribe minutes and send to all members via email, posting on wiki.
• Adjust signing authority at ATB. No motion by Board necessary as there is a motion on file Image:AGM Minutes 2014-11-04.pdf #8