Administrator/Search
From PCSAR
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<center>'''Administrator'''</center> | <center>'''Administrator'''</center> | ||
| - | + | The '''Pincher Creek Search and Rescue Society''' | |
is seeking an '''Administrator''' | is seeking an '''Administrator''' | ||
to help enable our community volunteers. | to help enable our community volunteers. | ||
| Line 26: | Line 26: | ||
you must be available for our regular evening meetings | you must be available for our regular evening meetings | ||
the first Tuesday of each month starting at 5:30pm (17:30). | the first Tuesday of each month starting at 5:30pm (17:30). | ||
| - | + | The Administrator is supervised by the President, reports to the Board of Directors, | |
| - | + | and works closely with many of our volunteers. | |
'''DESCRIPTION:''' | '''DESCRIPTION:''' | ||
| - | + | Responsibilities: | |
| - | + | * Prepare meeting agendas & minutes | |
| - | * | + | * maintain an accurate set of books, prepare financial statements & issue cheques as approved |
| - | * | + | * Complete year-end fiscal requirements and file with applicable government agencies |
| - | * Complete | + | * Work with the committees to ensure grant application and reporting deadlines are being met |
| - | * Work with the | + | * Update database of personnel training, participation and skills |
| - | * | + | * Account for and document all expenses relating to Searches including billing and issuing reimbursements |
| - | * Account for and document all expenses relating to Searches including billing | + | * Receive correspondence (mail and email), distribute, file, and verify follow-ups as required |
| - | * | + | * Maintain a current on-line and paper filing system for all PCSAR related matters |
| - | * Maintain a current filing system for all PCSAR related matters | + | |
* Any other duties as required by the Board | * Any other duties as required by the Board | ||
| - | |||
| - | |||
'''Assets:''' | '''Assets:''' | ||
| - | * Experience in | + | * Experience in QuickBooks |
* basic computer skills; comfortable learning new computer skills | * basic computer skills; comfortable learning new computer skills | ||
* Understanding of non-profit organizations, volunteers and boards | * Understanding of non-profit organizations, volunteers and boards | ||
| - | * Background in applying for and reporting | + | * Background in applying for and reporting on grants; understanding of expenditure rules of AGLC |
| - | * Experience in the preparation | + | * Experience in the preparation of board meeting agendas, minutes, and policies |
| - | * working independently | + | * comfortable working independently in a distributed virtual office |
| - | + | ||
Please forward cover letter and resume to: pcsar@castrov.cuug.ab.ca or mail to: | Please forward cover letter and resume to: pcsar@castrov.cuug.ab.ca or mail to: | ||
<br/> | <br/> | ||
Revision as of 01:02, 5 February 2017
Contents |
Searches
Process
- board accepts notice of termination of contract from out-going Administrator
- board appoints a search committee
- 1 or 2 board members
- try to include the out-going or a previous Administrator
- (1 week) agree as a committee what we are looking for; prepare job ad.
- (1 week) place ad in paper(s); distribute to our members; forward to prospective candidates.
- (1 week) for responses -- deadline for applications
- (3 day) for committee to review applications; select short list for interviews
- (1 week) for interviews as can be scheduled; after last interview committee decides on recommendation
- (1 week) special board meeting to approve contract offer to candidate
- (perhaps we can do this via e-mail if the rest of the board is comfortable).
- New administrator starts with help of out-going Administrator.
Ad
Text
The Pincher Creek Search and Rescue Society is seeking an Administrator to help enable our community volunteers. This part-time contract averages 40 to 50 hours per month. Set your own hours, working mostly from your own home office; you must be available for our regular evening meetings the first Tuesday of each month starting at 5:30pm (17:30). The Administrator is supervised by the President, reports to the Board of Directors, and works closely with many of our volunteers.
DESCRIPTION: Responsibilities:
- Prepare meeting agendas & minutes
- maintain an accurate set of books, prepare financial statements & issue cheques as approved
- Complete year-end fiscal requirements and file with applicable government agencies
- Work with the committees to ensure grant application and reporting deadlines are being met
- Update database of personnel training, participation and skills
- Account for and document all expenses relating to Searches including billing and issuing reimbursements
- Receive correspondence (mail and email), distribute, file, and verify follow-ups as required
- Maintain a current on-line and paper filing system for all PCSAR related matters
- Any other duties as required by the Board
Assets:
- Experience in QuickBooks
- basic computer skills; comfortable learning new computer skills
- Understanding of non-profit organizations, volunteers and boards
- Background in applying for and reporting on grants; understanding of expenditure rules of AGLC
- Experience in the preparation of board meeting agendas, minutes, and policies
- comfortable working independently in a distributed virtual office
Please forward cover letter and resume to: pcsar@castrov.cuug.ab.ca or mail to:
PCSAR
Box 1705
Pincher Creek, Ab
T0K 1W0
Previous
- 2014 (download/print: .pdf)
Discussion
I remember the search committee in 2014 said they didn't state how many hours per month the position was, and that meant people only applied that were looking for a full-time position.
I think we should drop "Simply Accounting" as we've been using Quick Books the last few year.
I think we should beef up the computer skills to something like "comfortable learning new computer skills" given the reliance on the wiki and phone.com.
