Board of Directors/2020-03-10/Minutes

From PCSAR

Revision as of 00:55, 11 March 2020

Status of this document

This document is official. NOT OFFICIAL. This document has been adopted by the board at the 2020-04-?? meeting. It can be amended at any board meeting.

Attending

• Igor Grujic (President)
• Brett Wuth (Secretary/Treasurer)
• Claus Burchert (Director at Large)
• Nata de Leeuw (Director at Large)
• Nicholas Morantz (Director at Large)
• Sabrina Ryans (Administrator)

Regrets: * Denis Hache (Director at Large)

Quorum was achieved.

Meeting

Call to Order

The meeting was called to order Igor Grujic at 1807. Sabrina Ryans recorded minutes.

Agenda

Moved by Nick Morantz, seconded by Brett Wuth that the Agenda be adopted as presented. Carried.

Minutes

Moved by Brett Wuth, seconded by Nick Morantz that the minutes of the 2019-12-10 board meeting be adopted as presented. Carried.

Moved by Igor Grujic, seconded by Claus Burchert that the minutes of the 2020-01-03 board meeting be adopted as amended. Carried. Brett Wuth abstained.

Moved by Claus Burchert, seconded by Igor Grujic that the minutes of the 2020-03-02 board meeting be adopted as amended. Carried.

New Member Applications

Nothing to Report

Incidents

• Lavern Search - PCSAR was called to assist the Blood Tribe Police to assist in locating a missing person who had wandered away from home during cold and stormy weather. Multiple attempts had been made to locate the subject by bringing in LSARA and PCSAR both in searching and search expertise. LSARA and PCSAR led an exhaustive search effort. The subject was found a few days following the search effort.
• Critiques for fall and winter incidents will take place during the April Training Meeting.

Administrator's Report

• Administrator's contract will have been in place for one year as of March 27, 2020. It was determined that this would be a good time to review.
• Sabrina proposed moving the financial burden onto a local bookkeeper for an average cost of $50-100/month, with up to an approximate additional $1000 per year, depending on additional work such as preparing returns. Ensures excellence in the bookkeeping, ease of continuity and ability for the administrator to focus on admin tasks. Bookkeeping costs should be taken out of the Administrator's budget.
• 1846hr - Sabrina removed herself from the discussion.

Financial

The year-end audit for the 2018/2019 financial year still needs to be completed.

Action: Sabrina will prepare the audit binder before the end of March and meet with auditors to see the audit is completed prior to the April Board Meeting.

Moved by Brett Wuth, seconded by Claus Burhert that the Financial Statements be accepted as information. Carried.

No Budget changes needed.

Moved by Igor Grujic, seconded by Nick Morantz that payment of $1,012 to 654858 AB Ltd. for administrator's services for the period of Nov 16, 2019 to Feb 15, 2020 be approved. Carried.

Functional Area Reports

Liaison

• Nothing to Report

Fundraising

• Nothing to Report

Training

Membership

Equipment

Pre-Plan

Technical Rescue

Call Out

Audit

Technology

• Nothing to Report

Prevention

• Nothing to Report

Action Item Review and Update

All action items from the previous meeting were covered within the meeting agenda.

Strategic Planning

• Nothing to Report

Adjournment

Moved by _____, seconded by ______ to adjourn.

• Meeting was adjourned at .
• Next Board Meeting: .