Board of Directors/2020-07-07
From PCSAR
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##: <br/> | ##: <br/> | ||
# [[Incidents]] (Preplan - Brett, 17:41, 5 min) | # [[Incidents]] (Preplan - Brett, 17:41, 5 min) | ||
+ | *Woolford Tasking - | ||
+ | *Pincher Creek Tasking - | ||
+ | |||
+ | |||
# Administrator's Report (Admin - Sabrina, 17:46, 5 min) | # Administrator's Report (Admin - Sabrina, 17:46, 5 min) | ||
+ | *Working on getting member info updated. Huge thanks to Nata for taking care of her portion of the calls. | ||
+ | *Updates on new member package has started. Expected completion - August, in time for fall recruitment. | ||
+ | *Audit completed. Signatures on final report tonight. | ||
+ | *Ground SAR grant report in on time. Need to move a couple of expenses and my time, around in Quickbooks, to accurately reflect what was spent. | ||
+ | *Need to follow up with expenses from tasking this week. | ||
+ | * Sabrina is away from July 11-20, 2020 - Autoresponder will be on the email account. | ||
+ | |||
+ | |||
# Financial | # Financial | ||
## [[Financial Statements]] (Admin - Sabrina, 17:53, 5 min) | ## [[Financial Statements]] (Admin - Sabrina, 17:53, 5 min) | ||
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information. | ##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information. | ||
+ | |||
## [[Budget]] Changes (Treasurer - Brett, 17:53, 5 min) | ## [[Budget]] Changes (Treasurer - Brett, 17:53, 5 min) | ||
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________. | ##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________. | ||
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________. | ##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________. | ||
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________. | ##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________. | ||
+ | |||
## Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min) | ## Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min) | ||
- | ##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $ | + | ##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $813.45 to 645858 AB Ltd. for administrator's services for the period of May 16-June 15, 2020 be approved. |
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved. | ##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved. | ||
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved. | ##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved. | ||
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## [[Training]] (Training Cmte - Brett, 18:29, 3 min) | ## [[Training]] (Training Cmte - Brett, 18:29, 3 min) | ||
## [[Membership Committee|Membership]] | ## [[Membership Committee|Membership]] | ||
+ | *Vulnerable Sector Check & Backcheck see {{link|http://pcsar.dyndns.org/mediawiki/index.php/Members:Criminal_records_check#Issues}} | ||
## [[Equipment]] (?, 18:34, 5 min) | ## [[Equipment]] (?, 18:34, 5 min) | ||
## [[Pre-Plan]] (Preplan - Brett, 18:39, 2 min) | ## [[Pre-Plan]] (Preplan - Brett, 18:39, 2 min) | ||
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# [[Strategic Planning]] (18:34, 25 min) | # [[Strategic Planning]] (18:34, 25 min) | ||
# Adjournment (President - Igor, 18:51, 1 min) | # Adjournment (President - Igor, 18:51, 1 min) | ||
- | #: Next Board Meeting: | + | #: Next Board Meeting: August 4, 2020 at 17:30 |
#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn. | #: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn. | ||
Revision as of 20:45, 3 July 2020
Booking
Meeting location, date, time and duration.
Virtual Meeting - July 7, 2020 at 1730 via GoToMeeting
Participants
List who should participate and indicate for each person whether they've been invited, have confirmed or declined, and attended.
- Igor Grujic (President)
- Brett Wuth (Secretary/Treasurer)
- Nata de Leeuw (Director at Large)
- Denis Hache (Director at Large)
- Nicholas Morantz (Director at Large)
- Sabrina Ryans (Administrator)
Agenda
Purpose of meeting or detailed agenda.
- Call to Order (President - Igor, 17:30, 1 min)
- Introductions
- Quorum
- Agenda (President, 17:31, 2 min)
- Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
- Minutes (Admin - Sabrina, 17:33, 3 min)
- Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the 2020-06-02 board meeting be adopted as (presented/amended).
- Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the 2018-06-05, 2018-07-03, 2018-08-21, 2018-09-04, 2018-10-02 board meetings be adopted as (presented/amended).
- New Member Applications (Membership Cmte - Brett, 17:39, 2 min)
- Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:
-
- Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:
-
- Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:
- Incidents (Preplan - Brett, 17:41, 5 min)
- Woolford Tasking -
- Pincher Creek Tasking -
- Administrator's Report (Admin - Sabrina, 17:46, 5 min)
- Working on getting member info updated. Huge thanks to Nata for taking care of her portion of the calls.
- Updates on new member package has started. Expected completion - August, in time for fall recruitment.
- Audit completed. Signatures on final report tonight.
- Ground SAR grant report in on time. Need to move a couple of expenses and my time, around in Quickbooks, to accurately reflect what was spent.
- Need to follow up with expenses from tasking this week.
- Sabrina is away from July 11-20, 2020 - Autoresponder will be on the email account.
- Financial
- Financial Statements (Admin - Sabrina, 17:53, 5 min)
- Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
- Financial Statements (Admin - Sabrina, 17:53, 5 min)
- Budget Changes (Treasurer - Brett, 17:53, 5 min)
- Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
- Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
- Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
- Budget Changes (Treasurer - Brett, 17:53, 5 min)
- Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min)
- Suggested motion: Moved by _______________, seconded by _______________ that payment of $813.45 to 645858 AB Ltd. for administrator's services for the period of May 16-June 15, 2020 be approved.
- Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
- Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
- Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min)
- Break (5 min)
- Functional Area Reports
- Liaison (President - Igor)
- Fundraising (Treasurer - Brett)
- Training (Training Cmte - Brett, 18:29, 3 min)
- Membership
- Vulnerable Sector Check & Backcheck see Members:Criminal records check
- Equipment (?, 18:34, 5 min)
- Pre-Plan (Preplan - Brett, 18:39, 2 min)
- Technical Rescue (Techinical - Brett, 18:41, 1 min)
- Call Out (?, 18:42, 1 min)
- Audit (Treasurer - Brett, 18:43, 3 min)
- Technology (Technology - Brett)
- Prevention (?)
- Action Items Review & Update (Brett, 18:46, 5 min)
- Strategic Planning (18:34, 25 min)
- Adjournment (President - Igor, 18:51, 1 min)
- Next Board Meeting: August 4, 2020 at 17:30
- Suggested motion: Moved by _______________, seconded by _______________ to adjourn.
Handouts
Any related documents distributed before or during the meeting.
Minutes
Rough notes or formal minutes of the meeting.
Expenses
Receipts related to the meeting.