Preplan/Committee

From PCSAR

The Preplan Committee is responsible for planning in advance for possible emergencies.

The Preplan Committee assigns managers to take ManagerOnCall for each month.

Contents 1 Members: 2 Next Meetings: 3 Tasks: 3.1 Tasks Currently Being Worked On: 3.2 Tasks Awaiting Non-committee Work: 3.3 Tasks To Be Worked On: 3.4 Issues to be discussed as committee (may become Tasks): 3.5 Tasks that Won't Be Done: 3.6 Completed Tasks:

Members:

The Preplan Committee consists of all active search managers along with anyone else who wishes to assist in the work of the committee.

• Brett Wuth (PreplanCommitteeChair)
  • talk to Sparwood and Fernie SAR about availability of expert level sledders for our roster
• Janet Jones
• Russell Lee
• Ron Hann
• Claus Burchert
• Eric Bruder
  • talk to CNP people about availability of expert level sledders for our roster

Next Meetings:

Tuesday, August 16, 2005 at 19:00 at the FireHall. (Should show on CalendarPage)

Meetings are the 3rd Tuesday of each month.

Tasks:

The PreplanCommittee has several dozen tasks on its plate. We often received and review new tasks (PreplanCommitteeTaskReview).

Tasks Currently Being Worked On:

• PreplanCommitteeChair: organize the work of the committee
• Post incident tasks; See DOC-74 on [1]
• 2004-03-07 Wind Storm Road Block: BrettWuth
• 2004-06-19 Komlodi Search: BrettWuth
• 2004-07-12 Derijk Search: ManonRoy
• 2005-01-17 Pitcher Search: BrettWuth
• 2005-02-07 Rescue Sleigh: BryanSundberg
• IncidentSummaryFormTask: BrettWuth
• CallOutSOPTask: BrettWuth
• OperatingProfilesTask: all, BrettWuth
• MedicalPreplanCommittee: BrettWuth, RussellLee
• ResourceListTask: RussellLee, BrettWuth
• CriticalStressPreplanTask: WendyNelson
• Pitcher critique suggestion #14: prepare key phone numbers (call out, sat phone, common used numbers) in sheet protectors for the SARCAR, etc. : RoyDavidson
• TaskingAgenciesMOUNeedTask, TaskingAgenciesContactTask, TaskingAgenciesIntroductionTask: RoyDavidson
• RoadBlockPreplanTask: JanetJones
• UntrainedVolunteerSOPTask, SpontaneousVolunteersPreplanTask: JanetJones
• KeysTask : JanetJones
• SurvivalSkillsClassificationTask: WendyNelson
• OverheadIdentificationTask: WendyNelson
• discuss Pitcher search critique suggestions #2 and #11: EricBruder
• FireHallCabinetOrganizationTask: EricBruder
• OverheadRoleTrainingTask: EricBruder with JanetJones
• SnowmobileResourcesTask: EricBruder
• ATVEvacTask: RussellBruder
• SatPhoneSignageTask: RonHann
• Pitcher critique suggestion #13: arrange a magnetic or laminated sign for vehicle driver-side door "You are the subject of a search and rescue operation. Please contact the local police or 911 immediately." : RonHann
• EquipmentInventoryTask: RonHann
• HeatedSARCARParkingTask: RonHann
• yearly update of the PCSAR Resource Summary: [DiscussionDoc94] : RonHann
• yearly update of the PCSAR Incident Statistics: RonHann
• ManagerKitTask, StandardOperatingProceduresBinderTask, OverheadFormsTask: BrettWuth
• OverheadJobDescriptionsTask (to be filed BrettWuth)
• AgencyExecutiveRenamingTask: BrettWuth
• Distribute Lost Person Behaviour Checklists and Characteristics of Travel by Persons Lost in Alberta Wilderness to Search Managers that missed the March meeting: BrettWuth

Tasks Awaiting Non-committee Work:

(none)

Tasks To Be Worked On:

• ComputerSystemTask
• EmergencyCallRoutingTask: Determine how 911 calls reach us
• LongRangeAvalancheTransceiverTask
• Send updated Resource Summary to all organizations that need it. Get the list of organizations
• Request sufficient overhead team members: OverheadPersonnelNeedTask
• EmergencyResponseGroupsContactTask
• OvernightSOPTask
• ManagerSummitTask
• TaskingAgencyHandbookTask
• UrbanSearchPreplanTask
• FireHallEquipmentCheckListTask
• SARCARSetUpCheckListTask
• PreplanTermsOfReferenceTask
• NeedAssessmentTask: low priority

Issues to be discussed as committee (may become Tasks):

PreplanDiscussionList

Tasks that Won't Be Done:

Tasks that we've decided don't need to be done or shouldn't be done. We keep the task descriptions in case we decide to change our minds or need to be reminded of what we decided.

• OverheadRolePackageTask, FoodPreplanTask, BaseLocationPreplanTask, ManagerTravelPreplanTask
• Add emergency number (ambulance, poison control) to briefing sheet (consensus: not needed)

Completed Tasks:

We keep these task descriptions around because at some future time we will probably have to revisit them. And to show what we've accomplished.

• Checklist for briefing field teams
• Plan for using field manager
• Plan for difficult communications
• Managers on-call on monthly basis
• Risk assessment based on PC SAR past records
• RCMPRiskAssessmentTask: Risk assessment based on RCMP past records
• Theoretical risk assessment
• ResponsePotentialTask: Define response potential
• Checklist of post search work for search manager
• OverheadPresentationTask (should probably be done once a year)
• ReviewMDMappingTask: Look at mapping from MD
• CommunicationCodeTask
• DifficultTravelPreplanTask
• Critique Suggestion Tracking Form (PCSAR Doc-97)