Preplan/Committee

From PCSAR

The Preplan Committee is responsible for planning in advance for possible emergencies.

The Preplan Committee assigns managers to take Manager-On-Call for each month.

Contents 1 Members 2 Meetings 3 Tasks 3.1 Tasks Currently Being Worked On 3.2 Tasks Awaiting Non-committee Work 3.3 Tasks To Be Worked On 3.4 Issues to be discussed as committee (may become Tasks) 3.5 Tasks that Won't Be Done 3.6 Completed Tasks 4 Documents

Members

The Preplan Committee consists of all active search managers along with anyone else who wishes to assist in the work of the committee.

• Brett Wuth (Preplan Committee Chair)
  • discuss photocopier User:Brett Wuth/Running Notes/2009-01#2009-01-08
  • talk to Sparwood and Fernie SAR about availability of expert level sledders for our roster
    • Ask them how they do their training
  • talk to Bree about Avalanche Tech use in Snowmobile Profile (Doc-96)
  • bring Snowmobile Profile recommendations to the board
• Janet Jones
• Russell Lee
• Ron Hann
  • Target snowmobile roster (not just members) for Snowmobile Mountain SAR course
• Claus Burchert
  • Check on ability to borrow extra transcievers from ski patrol
• Eric Bruder
  • talk to CNP people about availability of expert level sledders for our roster
  • encourage snowmobile roster members to add hitch
  • help develop Snowmobile Mountain SAR course

Meetings

Meetings are the 3rd Tuesday of each month at 19:00-21:00 at the Fire Hall. (Should show on Calendar).

• 2005: 08-16, 09-20, 10-18
• 2006: 01-17
• 2009: 01-20, 02-17, 04-21, 05-19, 06-16, 08-18, 09-15, 10-20, 12-15
• 2010: 01-19, 02-16, 03-23, 04-20, 05-18, 06-15

Tasks

The Preplan Committee has dozens tasks on its plate. We often received and review new tasks.

Tasks Currently Being Worked On

• Preplan Committee Chair: organize the work of the committee
• Tasks to be prioritized

Preplan Committee/Priorities:

REDIRECT Preplan/Committee/Priorities

• Post incident tasks; See DOC-74 on [1]
  • 2004-03-07 Wind Storm Road Block: BrettWuth
  • 2004-06-19 Komlodi Search: BrettWuth
  • 2004-07-12 Derijk Search: ManonRoy
  • 2005-01-17 Pitcher Search: BrettWuth
  • 2005-02-07 Rescue Sleigh: BryanSundberg
• MedicalPreplanCommittee: BrettWuth, RussellLee
• Pitcher critique suggestion #14: prepare key phone numbers (call out, sat phone, common used numbers) in sheet protectors for the SARCAR, etc. : RoyDavidson
• TaskingAgenciesMOUNeedTask, TaskingAgenciesContactTask, TaskingAgenciesIntroductionTask: RoyDavidson
• RoadBlockPreplanTask: JanetJones
• UntrainedVolunteerSOPTask, SpontaneousVolunteersPreplanTask: JanetJones
• KeysTask : JanetJones
• SurvivalSkillsClassificationTask: WendyNelson
• OverheadIdentificationTask: WendyNelson
• discuss Pitcher search critique suggestions #2 and #11: EricBruder
• FireHallCabinetOrganizationTask: EricBruder
• OverheadRoleTrainingTask: EricBruder with JanetJones
• SnowmobileResourcesTask: EricBruder
• ATVEvacTask: RussellBruder
• SatPhoneSignageTask: RonHann
• Pitcher critique suggestion #13: arrange a magnetic or laminated sign for vehicle driver-side door "You are the subject of a search and rescue operation. Please contact the local police or 911 immediately." : RonHann
• EquipmentInventoryTask: RonHann
• HeatedSARCARParkingTask: RonHann
• yearly update of the PCSAR Resource Summary: [DiscussionDoc94] : RonHann
• yearly update of the PCSAR Incident Statistics: RonHann
• ManagerKitTask, StandardOperatingProceduresBinderTask, OverheadFormsTask: BrettWuth
• OverheadJobDescriptionsTask (to be filed BrettWuth)
• AgencyExecutiveRenamingTask: BrettWuth
• Distribute Lost Person Behaviour Checklists and Characteristics of Travel by Persons Lost in Alberta Wilderness to Search Managers that missed the March meeting: BrettWuth

Tasks Awaiting Non-committee Work

(none)

Tasks To Be Worked On

• ComputerSystemTask
• EmergencyCallRoutingTask: Determine how 911 calls reach us
• LongRangeAvalancheTransceiverTask
• Send updated Resource Summary to all organizations that need it. Get the list of organizations
• Request sufficient overhead team members: OverheadPersonnelNeedTask
• EmergencyResponseGroupsContactTask
• OvernightSOPTask
• ManagerSummitTask
• TaskingAgencyHandbookTask
• UrbanSearchPreplanTask
• FireHallEquipmentCheckListTask
• SARCARSetUpCheckListTask
• PreplanTermsOfReferenceTask
• NeedAssessmentTask: low priority

Issues to be discussed as committee (may become Tasks)

PreplanDiscussionList

Tasks that Won't Be Done

Tasks that we've decided don't need to be done or shouldn't be done. We keep the task descriptions in case we decide to change our minds or need to be reminded of what we decided.

• OverheadRolePackageTask, FoodPreplanTask, BaseLocationPreplanTask, ManagerTravelPreplanTask
• Add emergency number (ambulance, poison control) to briefing sheet (consensus: not needed)

Completed Tasks

We keep these task descriptions around because at some future time we will probably have to revisit them. And to show what we've accomplished.

• Checklist for briefing field teams
• Plan for using field manager
• Plan for difficult communications
• Managers on-call on monthly basis
• Risk assessment based on PC SAR past records
• RCMPRiskAssessmentTask: Risk assessment based on RCMP past records
• Theoretical risk assessment
• ResponsePotentialTask: Define response potential
• Checklist of post search work for search manager
• OverheadPresentationTask (should probably be done once a year)
• ReviewMDMappingTask: Look at mapping from MD
• CommunicationCodeTask
• DifficultTravelPreplanTask
• Critique Suggestion Tracking Form (PCSAR Doc-97)

Documents

The preplan committee oversees a large collection of documents used operationally by the organization.

• Search Manager Guidelines