Personnel Database
From PCSAR
The Personnel Database is used to keep track of PC SAR and CRG members.
The personnel form that you fill out when you first join the SAR community and then keep updating at each meeting with your skills, equipment and participation is the source of information kept in the personnel database.
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Name of the Database
The database used to be called the "Membership Database". But it's now called the "Personnel Database" because it records information from two different organizations: PCSAR and the Community Response Group. The database has the pontential to include other individuals than members.
Anywhere you read "Membership Database", read that now as "Personnel Database" instead.
Records
The Personnel Database is stored online as a number of sections in the secure portion of the wiki.
All pages begin with "Members:" and thus are visible only to Members that have logged in.
Each member has their own wiki page. A section of that page is labelled "Membership record" and contains the XML snippet that describes their membership and participation in the organization.
As required by the Alberta Society Act, we similarly keep record of all past members.
Data
These pages are marked as in the "MemRecord" category. If you are logged in, you can see a list of all such pages here.
The participation records are checked against a list of activities.
Reports
- Call-Out List
- First Call List
- Combined Members of both PCSAR and CRG
- PCSAR Members
- CRG Members
- PCSAR Board Members
- Preplan Committee Members
- Training Committee Members
- Equipment Committee Members
- Fundraising Committee Members
- Membership Committee Members
- Prevention Committee Members
- Technology Committee Members
- Call-Out Team Members
- Technical Rescue Team Members
Participation tracking
It's a responsibility of each member to report their participation on their personnel sheet. This includes for events where they've signed in on a sign-in sheet. Where possible we try to enter participation from the sign-in sheet, but it's the member's responsibility to make sure that the entry actually shows up on their personnel sheet.
Tasks related to the personnel database
The Membership Coordinator is responsible for the personnel database. Parts of the work are fairly technical and have been delegated.
- design of database: Brett Wuth
- collecting personnel forms from new members: Administrator
- data entry: Edit Membership Database Task
- processing: Process Personnel Database Task
- Printing
