Board of Directors/2020-09-01/Agenda

From PCSAR

1. Call to Order (President - Igor, 17:30, 1 min)
   1. Introductions
   2. Quorum
2. Agenda (President, 17:31, 2 min)

   Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).

3. Minutes (Admin - Sabrina, 17:33, 3 min)

   Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the [2020|07|07] board meeting be adopted as (presented/amended).

   1. 
      

4. Incidents (Preplan - Brett, 17:41, 5 min)
   1. Haig Ridge - 2 separate incidents in August on Haig Ridge, both for overdue scramblers who overestimated their abilities. Both ended before PCSAR was activated.
   2. Daisy Creek - August 25 - PCSAR tasked to assist CNP Fire Rescue and Blairmore RCMP to search for missing fisherman. PCSAR was stood down shortly after arriving on the scene as the subject was located by helicopter.
   3. Billing Changes - What should PCSAR be billing tasking agencies for? Currently, we have a policy of bill-back for all expenses to the tasking agency. This can be time-consuming for both organizations. Do we want to set a mileage, cost or similar threshold before we bill?
5. Administrator's Report (Admin - Sabrina, 17:46, 5 min)
   1. Grants - AGLC report is due this week.
   2. Bookkeeper and Process Changes - LawSin Accounting has recommended changes to processes we use in Quickbooks to reduce the repetition of tasks and increase transparency for members and auditors. This includes changes to how bills are entered and the Mastercard is reconciled. These changes will not impact the actual finances. Administrator will need to transfer funds from the ATB Casino account to the ATB Chequing account on a monthly basis.
6. Financial
   1. Financial Statements (Admin - Sabrina, 17:53, 5 min)

      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.

   2. Budget Changes (Treasurer - Brett, 17:53, 5 min)

      Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

   3. Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min)

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to 645858 AB Ltd. for administrator's services for the period of _____________ be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.

7. Break (5 min)
8. Functional Area Reports
   1. Liaison (President - Igor)
   2. Fundraising (Treasurer - Brett)
   3. Training (Training Cmte - Brett, 18:29, 3 min)
   4. Membership
   5. Equipment (?, 18:34, 5 min)
   6. Pre-Plan (Preplan - Brett, 18:39, 2 min)
   7. Technical Rescue (Techinical - Brett, 18:41, 1 min)
   8. Call Out (?, 18:42, 1 min)
   9. Audit (Treasurer - Brett, 18:43, 3 min)
   10. Technology (Technology - Brett)
   11. Prevention (?)
9. Action Items Review & Update (Brett, 18:46, 5 min)
10. Strategic Planning (18:34, 25 min)
11. Adjournment (President - Igor, 18:51, 1 min)

    Next Board Meeting: [date] 17:30

    Suggested motion: Moved by _______________, seconded by _______________ to adjourn.