Membership Database/Editing

From PCSAR

The Membership Database is edited by Adam Grose. Other people that have done this task: Brett Wuth, BobCosta.

He uses

• the changes that members make to their personnel record sheets at regular meetings
• event/course sign-in sheets which are passed to him
• individual changes which are e-mailed to him.

Process

Edit the membership records on the secure part of the wiki.

• existing membership records
• new members or applicants should be added in a similar fashion, namely
  • create a new page called "Members:John Doe", using the person's name instead of John Doe. Note that the first part of the name Members: is plural (with an 's'), because we want it to be stored on the part of the wiki that only members can view.
  • Copy the contents from an existing member and edit it to match the new member
    • Use the "edit" view of the existing member, so you copy everything including the {{MemRecord|i=.

• Activities lists the activities we have had

• update membership statuses
  • Any changes (e.g. an applicant becoming an associate member) should be added, not deleting the old membership information. This is a requirement of the Alberta Society Act.
  • check list of newly approved members

• review any e-mailed updates (done to 23:47, 28 February 2011 (UTC))
• Review Brett's copy of the call-out list
• Review the call-out list in the membership binder
• Review the personnel records in the membership binder

Brett Wuth has abandoned development of a java application for structured editing of the database using a graphical user interface (MembershipDatabaseEditorTask).

Tasks

• receive changes
• type changes: MembershipDatabaseFormat
• validate database: Validate Membership Database Task