Administrator/Search

From PCSAR

Contents 1 Searches 2 Process 3 Ad 3.1 Text 3.2 Previous 3.3 Discussion

Searches

• 2017-01

Process

• board accepts notice of termination of contract from out-going Administrator
• board appoints a search committee
  • 1 or 2 board members
  • try to include the out-going or a previous Administrator
• (1 week) agree as a committee what we are looking for; prepare job ad.
• (1 week) place ad in paper(s); distribute to our members; forward to prospective candidates.
• (1 week) for responses -- deadline for applications
• (3 day) for committee to review applications; select short list for interviews
• (1 week) for interviews as can be scheduled; after last interview committee decides on recommendation
• (1 week) special board meeting to approve contract offer to candidate
  • (perhaps we can do this via e-mail if the rest of the board is comfortable).
• New administrator starts with help of out-going Administrator.

Ad

Text

Administrator

the Pincher Creek Search and Rescue Society is seeking an Administrator to help enable our community volunteers. This part-time contract averages 40 to 50 hours per month. Set your own hours, working mostly from your own home office; you must be available for our regular evening meetings the first Tuesday of each month starting at 5:30pm (17:30).

• reporting to the Board of Directors; supervised by the President

DESCRIPTION: Reporting to the Pincher Creek Search and Rescue Society Board of Directors, the Administrator shall be responsible for the following:

• Preparing Meeting Agenda & Minutes for the Board Meeting, and general meetings as required
• Preparing financial statements & issue cheque payments as approved
• Complete Year-End Fiscal requirements and file with applicable government agencies, and to the PCSAR Board
• Work with the Training Committee to ensure grant application and reporting deadlines are being met
• Work with the Membership Committee to maintain membership database
• Account for and document all expenses relating to Searches including billing, issuing reimbursements and any other financial related issues as required
• Check for correspondence (mail) and distribute/share with Board Members, and/or file as needed
• Maintain a current filing system for all PCSAR related matters
• Any other duties as required by the Board
• maintain an accurate set of books
• prepare monthly financial statements consisting of a balance sheet, statement of income and expense, cheque register and bank statement reconciliation

Assets:

• Experience in Quickbooks
• basic computer skills; comfortable learning new computer skills
• Understanding of non-profit organizations, volunteers and boards
• Background in applying for and reporting government grants
• Experience in the preparation and record of Board meeting agenda and minutes
• working independently,
• expenditure and reporting rules of AGLC and various funders

Please forward cover letter and resume to: pcsar@castrov.cuug.ab.ca or mail to:

PCSAR
Box 1705
Pincher Creek, Ab
T0K 1W0

Previous

• 2014 (download/print: .pdf)

Discussion

I remember the search committee in 2014 said they didn't state how many hours per month the position was, and that meant people only applied that were looking for a full-time position.

I think we should drop "Simply Accounting" as we've been using Quick Books the last few year.

I think we should beef up the computer skills to something like "comfortable learning new computer skills" given the reliance on the wiki and phone.com.