Administrator/Search

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Contents

Searches

Process

  • board accepts notice of termination of contract from out-going Administrator
  • board appoints a search committee
    • 1 or 2 board members
    • try to include the out-going or a previous Administrator
  • (1 week) agree as a committee what we are looking for; prepare job ad.
  • (1 week) place ad in paper(s); distribute to our members; forward to prospective candidates.
  • (1 week) for responses -- deadline for applications
  • (3 day) for committee to review applications; select short list for interviews
  • (1 week) for interviews as can be scheduled; after last interview committee decides on recommendation
  • (1 week) special board meeting to approve contract offer to candidate
    • (perhaps we can do this via e-mail if the rest of the board is comfortable).
  • New administrator starts with help of out-going Administrator.

Ad

Text

Administrator/Search/2017-01/Ad:
Administrator

The Pincher Creek Search and Rescue Society is seeking an Administrator to support our community volunteers. This part-time contract averages 40 to 50 hours per month. Set your own hours, working mostly from your own home office; you must be available for our regular evening meetings the first Tuesday of each month starting at 5:30pm (17:30). The Administrator is supervised by the President, reports to the Board of Directors, and works closely with many of our volunteers. Read more at goo.gl/fMv0QE

Responsibilities:

  • Prepare meeting minutes
  • Maintain an accurate set of books, prepare financial statements & issue cheques as approved
  • Complete year-end fiscal requirements and file with applicable government agencies
  • Work with the committees to ensure grant application and reporting deadlines are being met
  • Update database of personnel training, participation and skills
  • Account for and document all expenses relating to Searches including billing and issuing reimbursements
  • Receive correspondence (mail and email), distribute, file, and verify follow-ups as required
  • Maintain a current on-line and paper filing system for all PCSAR related matters
  • Any other duties as required by the Board

Assets:

  • Experience in QuickBooks
  • Basic computer skills; comfortable learning new computer skills
  • Understanding of non-profit organizations, volunteers and boards
  • Background in applying for and reporting on grants; understanding of expenditure rules of AGLC
  • Experience in the preparation of board meeting minutes and policies
  • Comfortable working independently, coordinating by phone, email and website

Please forward cover letter and resume to pcsar@castrov.cuug.ab.ca or mail to:

Image:PCSAR logo with colours.pdf

PCSAR
Box 1705
Pincher Creek, AB
T0K 1W0


Previous

Discussion

I remember the search committee in 2014 said they didn't state how many hours per month the position was, and that meant people only applied that were looking for a full-time position.

I think we should drop "Simply Accounting" as we've been using Quick Books the last few year.

I think we should beef up the computer skills to something like "comfortable learning new computer skills" given the reliance on the wiki and phone.com.

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