Board of Directors/2015-10-06/Minutes

From PCSAR

[edit] Status of this Document

This document is ADOPTED

[edit] Attending

Present

• Brett Wuth (President)
• Fraser Smith (Acting Treasurer)
• Nichole Boissoneault (Acting Secretary)
• Laverine Riviere (Director at Large)
• John MacGarva (Director at Large)

Non-Board Members/Guests

• Brian Balak

[edit] Meeting

The meeting was called to order at 17:31. Brett Wuth chaired. Quorum was attained. Minutes were recorded by Nichole Boissoneault.

[edit] Agenda

Motion: Moved by John MacGarva, seconded by Laverine Riviere that the Agenda be adopted as amended. Carried.

[edit] Minutes

Motion: Moved by Fraser Smith, seconded by Brett Wuth that the Minutes of the July 7, 2015 meeting be adopted as presented. Carried.

Motion: Moved by John MacGarva, seconded by Fraser Smith that the Minutes of the September 1, 2015 meeting be adopted as presented. Carried.

[edit] New Member Applications

Motion: Moved by Laverine Riviere, seconded by Nichole Boissoneault that the following applicant be approved as an Associate Member: Igor Grujic. Carried.

[edit] Financial

[edit] Financial Statements

As the Administrator was not present, no financial statements were presented.

[edit] Budget Line Item Planners

Motion: Moved by Brett Wuth, seconded by John MacGarva that each budget line item be assigned an office or committee as amended to act as planner; thus becoming responsible for planning transactions, recommending necessary changes and proposing future budget amounts. Approval of expenditures remain subject to existing procedures, such as the budget authorization motion. Carried.

Brett Wuth will continue to use his personal credit card to cover payments to InReach and Phone.Com until PCSAR's new Mastercard is in place.

[edit] Committee Reports

[edit] Membership

The 2015 AGM takes place on November 3rd. Preparations are in place to celebrate PCSAR's 20th anniversary as well as host the AGM.

[edit] Fund Raising

Motion: Moved by Brett Wuth, seconded by Fraser Smith that the Casino Chairperson role description be adopted as presented. Carried.

Motion: Moved by Brett Wuth, seconded by Laverine Riviere that Nichole Boissoneault be appointed as the Chairperson for the 2016 Casino event. Carried.

The description role of Proceeds Manager and appointments to that position were tabled.

[edit] Equipment

Brian Balak reported that the Command post trailer was broken into and the generator stolen. Preplan suggested that fake/real cameras, a detection light or a solar panel light could deter future thefts. The trailer has since been moved to the parking lot for better visibility.

[edit] Adjournment

Motion: Moved by Fraser Smith, seconded by Laverine Riviere that the meeting be adjourned at 19:15. Carried.

The next board meeting will be set for after the AGM.