Administrator/Intake

From PCSAR

When a new Administrator comes on board they should be given an orientation and walked through some initial steps.

• Review the contract; discuss any changes; arrange to sign it.
• Upload a scanned copy of contract to wiki.
• orient to General computer skills
• Create record for the new person in the Personnel Database (or update if they are already there)
  • update details of personnel record
  • Status = Staff
  • Board Committee
• Update /home/wuth/sar/pc/membership/bin/print-queue-email
• process the personnel database to update the mailing lists and wiki privileges
• Add new Administrator to the Sysop group of the wiki so they can delete pages and files
• Remove the old Administrator from the Sysop group
• verify that they are receiving messages to pcsar-board (check spam filter)
• verify that they receive messages to pcsar-members (check spam filter)
• send a message to the membership announcing new administrator
• Review the Role Description. This is the principal document from which the Administrator determines what to do. Work that is outside the job description should be approved by the President or Board. If it is of an on-going nature, it should be added to the job description.
• Show where physical files are kept: Fire Hall cabinet, Equipment shed.
• Provide post office box key
• pass over current files; outstanding mail
• make "Change of Position Holders" updates reflecting new Administrator
• discuss common difficulties of working for a board. Report to board as a whole, when meeting as a board, not to individual board members. Report to President between board meetings.
• provide with Phone.com administration password
• orient to the wiki
• orient to EMail Lists
• point out our letterhead
• orient to Preparing minutes
• orient to Policies
• orient to Financial information on the wiki
• orient to Quick Books Online; provide access