Board of Directors/2020-07-07

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Booking

Meeting location, date, time and duration.


Virtual Meeting - July 7, 2020 at 1730 via GoToMeeting

Participants

List who should participate and indicate for each person whether they've been invited, have confirmed or declined, and attended.

Agenda

Purpose of meeting or detailed agenda.


  1. Call to Order (President - Igor, 17:30, 1 min)
    1. Introductions
    2. Quorum
  2. Agenda (President, 17:31, 2 min)
    Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
  3. Minutes (Admin - Sabrina, 17:33, 3 min)
    1. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the 2020-06-02 board meeting be adopted as (presented/amended).
    2. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the 2018-06-05, 2018-07-03, 2018-08-21, 2018-09-04, 2018-10-02 board meetings be adopted as (presented/amended).
  1. New Member Applications (Membership Cmte - Brett, 17:39, 2 min)
    1. Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:


    2. Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:


  2. Incidents (Preplan - Brett, 17:41, 5 min)
  • Woolford Tasking -
  • Pincher Creek Tasking -


  1. Administrator's Report (Admin - Sabrina, 17:46, 5 min)
  • Working on getting member info updated. Huge thanks to Nata for taking care of her portion of the calls.
  • Updates on new member package has started. Expected completion - August, in time for fall recruitment.
  • Audit completed. Signatures on final report tonight.
  • Ground SAR grant report in on time. Need to move a couple of expenses and my time, around in Quickbooks, to accurately reflect what was spent.
  • Need to follow up with expenses from tasking this week.
  • Sabrina is away from July 11-20, 2020 - Autoresponder will be on the email account.


  1. Financial
    1. Financial Statements (Admin - Sabrina, 17:53, 5 min)
      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
    1. Budget Changes (Treasurer - Brett, 17:53, 5 min)
      Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
      Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
      Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
    1. Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min)
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $813.45 to 645858 AB Ltd. for administrator's services for the period of May 16-June 15, 2020 be approved.
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
  2. Break (5 min)
  3. Functional Area Reports
    1. Liaison (President - Igor)
    2. Fundraising (Treasurer - Brett)
    3. Training (Training Cmte - Brett, 18:29, 3 min)
    4. Membership
    1. Equipment (?, 18:34, 5 min)
    2. Pre-Plan (Preplan - Brett, 18:39, 2 min)
    3. Technical Rescue (Techinical - Brett, 18:41, 1 min)
    4. Call Out (?, 18:42, 1 min)
    5. Audit (Treasurer - Brett, 18:43, 3 min)
    6. Technology (Technology - Brett)
    7. Prevention (?)
  2. Action Items Review & Update (Brett, 18:46, 5 min)
  3. Strategic Planning (18:34, 25 min)
  4. Adjournment (President - Igor, 18:51, 1 min)
    Next Board Meeting: August 4, 2020 at 17:30
    Suggested motion: Moved by _______________, seconded by _______________ to adjourn.

Handouts

Any related documents distributed before or during the meeting.

Minutes

Rough notes or formal minutes of the meeting.

Expenses

Receipts related to the meeting.

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