Board of Directors/2017-03-07/Minutes

From PCSAR

[edit] Status of this document

This document is official. It has been adopted by the board at the 2017-02-16 meeting. It can be amended at any board meeting.

[edit] Attending

Present:

• Brett Wuth (President)
• Frank Melo (Director at Large)
• John MacGarva (Director at Large)
• Susanna MacGarva (Administrator)

Absent with Regret:

• Igor Grujic (Secretary/Treasurer)

Quorum was achieved.

Guests:

• none

[edit] Meeting

[edit] Call to Order

The Meeting was called to order at 17:36 by Brett. Susanna recorded the minutes.

[edit] Agenda

Moved by John MacGarva, seconded by Frank Melo that the Agenda be adopted as presented. Carried

[edit] Minutes

Moved by Frank Melo, seconded by John MacGarva that the minutes of the February 16, 2017 board meeting be adopted as presented. Carried.

[edit] Administrator's Report

Susanna reported: "Phone.com was contacted and I learned that during the problem period Phone.com was experiencing Internet problems. They had worked on it and hope they have resolved the problem."

Pincher Creek Search and Rescue Society's Alberta Corporate Return for 2017 is ready and will be mailed out in March.

Susanna reported "ATB Pincher Creek Branch response to my request to reduce the Mastercard fee from $65.00 back to $35.00 was declined."

[edit] Financial Statements

Moved by Brett Wuth seconded by John MacGarva to amend the 2017 Budget "Administration time" for the "Board" from $ 540.00 to $1,158.00 and to amend the "President" from $1,098.00 to $480.00. Carried.

Susanna reported "Reviewed and answered Brett's list of emailed questions on the Financial Statements."

A request was made to provide a written explanation of non-obvious accounts.

Moved by Frank Melo, seconded by Brett Wuth that the Financial Statements be accepted as information. Carried.

[edit] Approval of cheques over $500 or outside budget

Moved by John MacGarva, seconded by Frank Melo that payment of $2,884.67 to Wildsoft Consulting for instructional services at the SAR Basic Course be approved. Carried

Moved by Frank Melo, seconded by John MacGarva that payment of $ 877.55 to Jake Waiboer. for SAR Basic Instructional services be approved. Carried

Moved by Brett Wuth, seconded by Frank Melo that payment of $ 1,349.30 from the Casino Account back to the Current account for repair to the Command Post done by Rocky Mountain Mechanical be approved. Carried.

[edit] Administrator Search Committee

The Board expressed its intent to approve the successful candidate via email. Brett asked Susanna to schedule the interviews for the Administrator's short list as quickly as possible.

[edit] Liaison

Still need to set up the meeting with Crowsnest fire Dept. and the RCMP.

[edit] Fundraising

The Calgary Scrambling and Mountaineering Club fundraiser happened on February 9. $905 is being transfer to us via money order. $590.00 cash some charitable. $150.00 on the go fund me account for a Total of $1,645.00.

The Shell Social Investment Fund new application deadline is March 31, 2017. The application is about 16 hours to complete for our target of $10,000 - $12,000.

[edit] Training

Today's training is on map skills.

The wilderness exercise this month will include fire starting.

Lethbridge SAR will be running a Swiftwater Rescue Course in our area (at the Oldman Dam), June 10 & 11.

We still haven't heard if we are successful on the provincial grant.

[edit] Membership

No new applications to review.

John to completed and send out the letter to former members that are missing either the Criminal Records Review and/or ICS 100.

[edit] Equipment

John not checked or started vehicles for a couple of months. The board discussed the need for a written manual on how the Command Post works.

[edit] Preplan

There has been an email sent out as a complete draft of set up procedures. Equipment committee is asked to please review and answer the questions.

[edit] Technology

Call back system has been discontinued and no longer a system that is available. Brett to set up a new system

[edit] Strategic Planning

The board went through a strategic planning session.

What are our strengths and opportunity?

What makes SAR: Interested in the response, the skills, lots of equipment, finances, good moral support from the community, high percentage of outdoor people in the community, easy access to great wilderness, Target and promote our Skills to attract younger people.

Advertise to attract interest. "Uncle Sam wants you events."

Invite the general public, to our events and exercises.

Echo's community events,

Radio is a challenge, as it may over load engagements (limited vacancies). Target 18-40 age group.

Discussed folding our group into a paid model.

[edit] Adjournment

The next regular Board Meeting is scheduled for April 4, 17:30.

Moved by John MacGarva, seconded by Brett Wuth to adjourn. Carried.