Book Keeping Task/Incident expenses
From PCSAR
When we respond to an incident ("a search"), we will have some expenses come in and we will generate an invoice to the Tasking Agency.
Contents |
[edit] Incident Account
Create a subaccount for incident under the account "Incidents". The account should be named the same as the Incident.
[edit] Member expenses
Create a bill for each expense and charge it to the incident account.
[edit] Other expenses
There will be other expenses for e.g. providing food for the searchers.
Some, like fuel for the MCP, are covered by a fixed fee in our Rate Sheet (mileage).
[edit] Invoice Tasking Agency
Create an invoice to the tasking agency.
Include our fees from our Rate Sheet.
Include the expenses listed above in the incident account and charge them to the incident account.
The incident account should now be zero (unless there were some costs we decided not to charge to the Tasking Agency) and the invoice to the Tasking Agency will appear as an Accounts Receivable.
[edit] Write Off
Sometimes we end up not being able to invoice the Tasking Agency in a timely manner. We then write off the amount by creating a journal entry crediting the incident account and debitting "Incident Expense - Unrecovered"
