Editing 2012-05-12 Mock/Exercise plan

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Sponsor of Plan Brett
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Person(s)/Team Responsible for Execution/Implementation of Plan: Brett
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==Background==
==Background==
Search and Rescue is available to assist the RCMP, Pincher Creek Emergency Services, or
Search and Rescue is available to assist the RCMP, Pincher Creek Emergency Services, or
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Through
Through
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this exercise, we will train to alert the public.
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this exercise, we will train ourselves to alert the public.
At the same time, we will educate people on what they can do to prepare by reading the pamphlets we give them and directing them
At the same time, we will educate people on what they can do to prepare by reading the pamphlets we give them and directing them
for further information to
for further information to
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* Increase the experience of overhead team members in managing an incident.
* Increase the experience of overhead team members in managing an incident.
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===Assessment===
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==Assessment==
* Did we cover the notification area within the given time?
* Did we cover the notification area within the given time?
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=== Events Leading Up ===
=== Events Leading Up ===
In the scenario,
In the scenario,
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it is Saturday '''August 25, 2012'''.
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it is Saturday '''June 30, 2012'''.
Despite the real-world weather of the exercise day (May 12), the mock weather is warm and dry with high winds predicted for the afternoon.
Despite the real-world weather of the exercise day (May 12), the mock weather is warm and dry with high winds predicted for the afternoon.
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Wildland fire fighting resources are spread thin. The forestry has been closed to prevent further fires being triggered.
Wildland fire fighting resources are spread thin. The forestry has been closed to prevent further fires being triggered.
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During Friday evening August 24, a lightening strike has started a fire in Beauvais Park.
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During Friday evening June 29, a lightening strike has started a fire in Beauvais Park.
Fire fighters are actively working the fire.
Fire fighters are actively working the fire.
However one concern is that the forest fire may spot into the adjacent grass lands
However one concern is that the forest fire may spot into the adjacent grass lands
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but the message will be about Emergency Preparedness, not this mock scenario.
but the message will be about Emergency Preparedness, not this mock scenario.
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=== Relevance ===
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=== Related Real Events ===
During the [[2003-07-23 Lost Creek fire|2003 Lost Creek fire]], PCSAR assisted Pincher Creek Emergency Services and the Pincher Creek Community Emergency Management Agency (then Disaster Services) by
During the [[2003-07-23 Lost Creek fire|2003 Lost Creek fire]], PCSAR assisted Pincher Creek Emergency Services and the Pincher Creek Community Emergency Management Agency (then Disaster Services) by
notifying residents of Burmis Estates, Lee Lake and Tapay Road that they were on a one-hour standby to evacuate.
notifying residents of Burmis Estates, Lee Lake and Tapay Road that they were on a one-hour standby to evacuate.
(In other words they needed to be able to leave within one hour of being contacted again.)
(In other words they needed to be able to leave within one hour of being contacted again.)
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Later they assisted with security, making sure no one reentered evacuated areas.
 
During
During
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the [[2011-12-04 Lethbridge fires|2011 Lethbridge County Fires]] where one hamlet was evacuated and the fire burned close to the edge of the city, PCSAR assisted the County's Emergency Operations Centre by providing scribes to their overnight overhead team.
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the [[2011-12-04 Lethbridge fires|2011 Lethbridge County Fires]] where one hamlet was evacuated and the fire burned up to close to the edge of the city, PCSAR assisted the County's Emergency Operations Centre by providing scribes to their overnight overhead team.
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=== Tasking ===
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=== Task ===
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In this scenario PCSAR, supported by whatever SAR resources arrive from other teams,
In this scenario PCSAR, supported by whatever SAR resources arrive from other teams,
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The initial area is the area west of the Co-op Mall, being all areas feeding into Tumbleweed Avenue.
The initial area is the area west of the Co-op Mall, being all areas feeding into Tumbleweed Avenue.
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One of the exercise goals is to help us determine what a typical rate of notification is.
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This exercise is to help us determine what a typical rate of notification is.
The size of the area will grow or shrink depending on how long notification takes,
The size of the area will grow or shrink depending on how long notification takes,
which depends on the number of SAR workers available and
which depends on the number of SAR workers available and
the time spent with each residence.
the time spent with each residence.
If necessary, the exercise controller will expand the notification area
If necessary, the exercise controller will expand the notification area
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to include
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to
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* the area to the east of the Co-op on the North Hill (north of Rigaux Drive and Blairmore Street)
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* include the area to the east of the Co-op on the North Hill (north of Rigaux Drive and Blairmore Street)
* and/or the area beneath the North Hill and north of the creek.
* and/or the area beneath the North Hill and north of the creek.
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* let them know who you are and that you're with Search and Rescue
* let them know who you are and that you're with Search and Rescue
* provide them with the safety information brochures and hand-outs
* provide them with the safety information brochures and hand-outs
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* let them know about the siren test and what they should do if they hear it another day (check local radio stations, www.emergencyalert.alberta.ca, or call 1-855-627-5365).
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* let them know about the siren and what they should do if they hear it another day (check local radio stations, www.emergencyalert.alberta.ca, or call 1-855-627-5365).
* ask if they would be prepared if they had to evacuate or stay in their home without any water or outside supplies for 72 hours; refer them to the brochure, www.GetPrepared.ca, or the displays at the mall
* ask if they would be prepared if they had to evacuate or stay in their home without any water or outside supplies for 72 hours; refer them to the brochure, www.GetPrepared.ca, or the displays at the mall
* ask if they would need any special help if they or their family had to evacuate (e.g. wheelchair, no vehicle)
* ask if they would need any special help if they or their family had to evacuate (e.g. wheelchair, no vehicle)
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Reporting:
Reporting:
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* Immediately report to the ICP by radio or cell phone any case of a family needing special help for an evacuation. Do not give identifying information over the radio. The ICP should regularly relay this information to the tasking agency through the exercise controller.
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* Immediately report to the ICP by radio or cell any case of a family needing special help for an evacuation. Do not give identifying information over the radio. The ICP should regularly relay this information to the tasking agency through the exercise controller.
* Record every residence by address that was approached and whether information was provided to a responsible person, or whether brochures were left.
* Record every residence by address that was approached and whether information was provided to a responsible person, or whether brochures were left.
* Note any businesses or institutions which were not notified
* Note any businesses or institutions which were not notified
* At the end of the exercise the ICP should provide to the tasking agency (exercise controller) a map indicating where a responsible person was notified, where only brochures were left and where no contact was made or other gaps exist. If the map cannot be used to read addresses, a list of addresses should be provided.
* At the end of the exercise the ICP should provide to the tasking agency (exercise controller) a map indicating where a responsible person was notified, where only brochures were left and where no contact was made or other gaps exist. If the map cannot be used to read addresses, a list of addresses should be provided.
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=== Guests ===
 
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This exercise is part of Emergency Preparedness Week activities being held at the Co-op Mall,
 
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the purpose of which is to encourage the public to come out and learn about Emergency Preparedness.
 
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Several other agencies will have their own
 
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vehicles and displays.
 
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PCSAR is participating at the Co-op Mall to:
 
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* advance the message of emergency preparedness, especially in areas related to SAR
 
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* raise the profile of our organization
 
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* recruit new members
 
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* illustrate that SAR can be used for more than wilderness events
 
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The public, the media, senior municipal officials and personnel from partner agencies
 
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will all be attending the activities and
 
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are expected to all have an interest in what is happening inside the ICP during the exercise.
 
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To accommodate this interest and allow it to fit with the exercise,
 
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all guests will be treated as dignitaries from partner and tasking agencies
 
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(e.g. as politicians or senior officials).
 
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It is recommended that the Liaison Officer role be activated
 
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and assigned to deal with the public and others that approach the ICP.
 
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From the exercise perspective they would be briefing these "dignitaries"
 
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about the tasking undertaken by PCSAR and the progress and problems to date.
 
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In reality, these guests should be given
 
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* an overview of who PCSAR is and what we do
 
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* the types of volunteers needed by SAR (not just wilderness)
 
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* a description of the exercise currently be undertaken
 
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* a look inside the Incident Command Post
 
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* a discussion of the other equipment PCSAR has present or available
 
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As needed, but not more than every 5 minutes, a quiet tour
 
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can be brought onto the command post.
 
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The Liaison Officer should discuss the equipment on the command post,
 
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the people and what roles they are doing.
 
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Only if there's a lull, should the overhead team be interrupted
 
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to allow the guests to view the map, etc.
 
== Timeline ==
== Timeline ==
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: briefing information (this document) released to the overhead team
: briefing information (this document) released to the overhead team
; Tuesday May 8 - Friday May 11
; Tuesday May 8 - Friday May 11
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: (played as early hours of Saturday August 25)
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: (played as early hours of Saturday June 30)
: IC and overhead team prepares their plan, duplicates maps, creates assignments
: IC and overhead team prepares their plan, duplicates maps, creates assignments
; Saturday May 12, <nowiki>08:00-09:30</nowiki>
; Saturday May 12, <nowiki>08:00-09:30</nowiki>
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: Incident Command Post put in place
: Incident Command Post put in place
: Overhead team arrives and does last minute planning.
: Overhead team arrives and does last minute planning.
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: Assembly of information packages to be delivered to residents.
 
; <nowiki>09:30-10:00</nowiki>
; <nowiki>09:30-10:00</nowiki>
: exercise clock starts in real time
: exercise clock starts in real time
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: equipment torn down, readied and returned
: equipment torn down, readied and returned
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== Role briefings ==
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==Scope of Plan==
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So here in a nut shell is the just. A command post will set up for more then one reason. One being to help out on our exercise and the other will be for show and tell. Believe me we have lots to tell about the old beast.
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This section gives exercise direction and suggestions for specific ICS roles.
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As is the nature of ICS, if no one is assigned to a specific role,
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all of those functions are to be carried out by the next senior role
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with the ICS structure. ICS roles can be combined.
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=== Agency Executive ===
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The Agency Executive ("tasking agency")
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will be played by the Exercise Controller.
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The Agency Executive may increase or decrease the area
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to be notified.
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A formal briefing of what was accomplished,
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including any gaps,
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should be provided to the Agency Executive
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at the conclusion of the exercise.
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As they are identified,
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people needing special help to evacuate should be
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immediately relayed to the Agency Executive.
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=== Incident Command ===
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Best practice is for the Incident Commander to not get tied up in the details,
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but to delegate so as to be able to step back, take a look at the big picture
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and see if the response effort as whole is meeting its objectives.
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Please set an example and wear the vest that clearly identifies you as the IC.
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==== Safety Officer ====
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All participants should be reminded
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to use the expression "No Duff",
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if a real safety issue arises (e.g. an injury)
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during an exercise.
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==== Liaison Officer ====
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The Liaison Officer will be busy dealing with guests ("dignitaries")
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- the public that wants to see what SAR is doing.
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See "[[#Guests|Guests]]" above.
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==== Public Information Officer ====
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Media will be at the event
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and this is a good time to practice the Public Information Officer role
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which isn't often assigned to a SAR member.
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The media will be interested in the exercise.
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In a real event, some information may be restricted.
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For this exercise, they should be given an unrestricted briefing,
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and full access to take pictures, etc.
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Key messages to supply to the media:
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* Pincher Creek Search and Rescue trains to do more than just look for lost people (evacuation, disaster support, our H2S protocol with Shell)
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* We work closely with and support the other emergency agencies (RCMP, Emergency Services, Emergency Management - disaster service)
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* All types of skills are needed by SAR (phone work, wilderness, command post, snowmobile, rope rescue, etc.)
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* We are recruiting for new members (interested people invited to our meetings the 7pm the first Tuesday of each month)
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* Emergency preparedness includes planning your trips into the backcountry (be equiped, let people know where you are, when you'll be back, teaching your children)
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==== Planning Section ====
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Will maintain record of what has been notified (maps, lists).
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List of residences requiring help to evacuate.
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The details of what reports need to be prepared
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are given
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in "[[#Task|Task]]" above.
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Should be developing contingency plans should the nature of the situation evolve
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(e.g. larger area to be notified, "1-hour stand by" turns into "evacuate now",
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activities extend into a 2nd operations period).
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Also see that we meet the Exercise objectives.
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==== Operations Section ====
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will develop a plan to cover the area we have been assigned.
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This will be based on the amount of people that attend through the
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sign up sheet and actually show up.
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What will need to happen is for a
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Strike Team of three (one leader and two field personal) to go to an
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assigned area with the leader in a vehicle following the other members
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of the team down the road ways.
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What this does is to provide a good
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secure and accountable way to the field personal.
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Be aware that being
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highly visible is going to pay off for us here. The last thing we need
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is for us to look like we are blending into the area and appear as
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thieves or worse.
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When the notification starts, it is going to be up
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to the Operations Section Chief to make it efficient.
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The details of what needs to be done in the field
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are given
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in "[[#Task|Task]]" above.
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==== Logistics Section ====
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===== Service Branch =====
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====== Communications unit ======
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You're going to need to have three FRS radios for each team.
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Because teams are going to be so close together each team
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should have a different channel.
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This will cut down on the chatter of everyone
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trying to see if someone is talking to them or not and also make us
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more efficient.
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Each team will also have a portable VHF
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(big) radio to keep in touch with the command post, held by the team
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leader in the vehicle.
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===== Support Branch =====
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====== Transportation Unit ======
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A back up vehicle will need to be staffed for a possible evacuation of
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our own field personal. In this you will need to have a person who
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knows the area, map, VHF radio and a FRS radio with the list of what
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teams are using what. All communication will go through the Incident
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Command Post. This is a way of covering our butts and also to replace
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personal that need to come out for various reasons (bio brake, pizza
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run).
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 +
== Planning Section ==
 +
Will have made a determination what particular area needs to be given notification of a possible evacuation. And also see that we meet the Exercise objective(s).
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====== Supply Unit ======
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== Operations Section ==
 +
will be developing a plan to cover the area we have been assigned. This will be based on the amount of people that attend through the sign up sheet and actually show up. What will need to happen is for a Strike Team of three (one leader and two field personal) to go to an assigned area with the leader in a vehicle following the other members of the team down the road ways. What this does is to provide a good secure and accountable way to the field personal. Be aware that being highly visible is going to pay off for us here. The last thing we need is for us to look like we are blending into the area and appear as thieves or worse. When you start on the search area is going to be up to the Operations chief to appear to be efficient.
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High visibility will be needed and identification too. This includes
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== Logistics Section ==
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the general staff in the command post or operations section. (In
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other words, all people on the Incident Command Post should be wearing
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vests displaying their role.)
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 +
=== Service Branch ===
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Information packages need to be assembled. These will be provided
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==== Communications unit ====
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to the Operations Section for distribution in the evacuation notice area.
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You’re going to need to have three FRS radios for each team using a different channel for each team. Each team will also have a portable big radio to keep in touch with the command post, held by the team leader in the vehicle. This will cut down on the chatter of everyone trying to see if someone is talking to them r not and also make us more efficient.
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Other copies should be supplied to the Liaison Officer for
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guests ("dignitaries") that visit the Incident Command Post.
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About 100 copies are needed for the original planned area.
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=== Support Branch ===
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But the notification area may be enlarged, in which case
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the supply unit may need to scrounge or do last minute photocopying.
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Packages are made up of:
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==== Transportation Unit ====
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* shopping bag (Co-op)
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A back up vehicle will need to be staffed for a possible evacuation of our own field personal. In this you will need to have a person who knows the area, map, big radio and a FRS radio with the list of what teams are using what. All communication will go through the Command Post. This is a way of covering our butts and also to replace personal that need to come out for various reasons (bio brake, pizza run)
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* [[PCSAR DOC-108 Recruitment Brochure]] (PCSAR)
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* national SAR Trip Planning brochure (PCSAR)
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* info sheet on fire hall sirens (PCCEMA)
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* building 72-hour kit (PCCEMA/AEMA)
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* other material that may be supplied by other agencies (AEMA, RCMP, AHS, PCES, Peigan FD)
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Field personal will need to have a SAR coat and/or a high
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==== Equipment ====
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Visibility vest and ID. No need for a kit on your back as your vehicle
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High visibility will be needed and identification too. This includes the general staff in the command post or operations section.
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can house your 24 hour pack. Water, first aid kit and snacks would be
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good to carry on you. Clothing for the environment, radio, maps and
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clip board, etc, will be needed.
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Maps will need to be supplied to the field personnel.
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Field personal will need to have a SAR Coat hopefully and or a high Visibility vest and ID. No need for a kit on your back as your vehicle can house your 24 hour pack. Water m first aid kit and snacks would be good to carry on you. Clothing for the environment, radio, maps and clip board, etc, will be needed.
 +
Overhead Team will need a command post fully stocked with local maps that are up to date.
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Overhead Team will need a command post fully stocked with local maps
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== Public Education ==
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that are up to date.
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Printed brochures from the government, local government brochures, PCSAR information possible with our next recruitment date and SAR course, bags to hang on door knobs with pamphlets in.

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