AGM

From PCSAR

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Revision as of 16:09, 30 October 2015

Contents 1 = 2015 2 Announcement 3 Booking 4 Participants 5 File number 6 Agenda 7 Handouts 8 Record 9 Equipment 10 Financial 11 Feedback 12 To do

= 2015

Announcement

Include or link to the announcement for this event.

• Email notice of upcoming AGM sent out late summer

Booking

Event location, date, time and duration.

• Venue:
  • PC Fire Hall
  • Tuesday, November 3, 2015
  • 18:00 to 21:00
  • Pot Luck Social, Business meeting, 20th PCSAR Anniversary

Participants

Record here who is interested in attending and indicate for each person whether they've been confirmed or declined, and attended/completed the event.

• All members invited via phone calls, emails and/or mail-outs

File number

How is this event identified? E.g., give the D4H/POC/ARRC number.

• POC tracking number

Agenda

Purpose of the event or detailed agenda/schedule.

Handouts

Template:Event/Handouts

• President's Report
• Minutes from 2014-11-04 AGM Image:AGM Minutes 2014-11-04.pdf
• Financial Statements Image:Fianancial Statements 2014-08-15 to 2015-08-31.pdf
• 2013-08-16 to 2014-08-15 Audit Report Image:Auditor's Report for 2013-2014 fiscal year.pdf

Record

Include or link here any record of the event, such as brief description, rough notes, photos, media coverage.

Equipment

Note any equipment used -- equipment sign-out sheets.

Financial

Note any budget, actual expenses. Attach receipts.

• AGN supplies Image:AGM supplies 2015-11-03.pdf

Feedback

Note any feedback received, measures of success. Attach any course evaluation forms.

• Notifications need to be started second week in October to garner interest in running for positions. Need pro-active approach by Membership Committee. Media notice should be included under Shell Community Calendar. Perhaps plan a rope rescue exercise or something for those members who are able to attend earlier in the afternoon - around 15:00. (dp)

To do

Record things that are yet to be done in preparation or conclusion of this event.

• Update list of executives after AGM and ensure it is sent to all interested parties (Administrator).
• Transcribe minutes and send to all members via email/mailouts.
• Adjust signing authority at ATB. No motion by Board necessary as there is a motion on file Image:AGM Minutes 2014-11-04.pdf #8