Administrator/Intake

From PCSAR

Revision as of 15:29, 14 July 2017

When a new Administrator comes on board they should be given an orientation and walked through some initial steps.

• Create record for the new person in the Membership Database (or update if they are already there)
• Update /home/wuth/sar/pc/membership/bin/print-queue-email
• process the membership database to update the mailing lists and wiki privileges
• Add new Administrator to the Sysop group of the wiki so they can delete pages and files
• Remove the old Administrator from the Sysop group
• verify that they are receiving messages to pcsar-board (check spam filter)
• verify that they receive messages to pcsar-members (check spam filter)
• Review the Job Description. This is the principal document from which the Administrator determines what to do. Work that is outside the job description should be approved by the President or Board. If it is of an on-going nature, it should be added to the job description.
• Review the contract; discuss any changes; arrange to sign it.
• Show where physical files are kept: Fire Hall cabinet, Equipment shed.
• Provide post office box key
• pass over current files; outstanding mail
• make "Change of Position Holders" updates reflecting new Administrator
• discuss common difficulties of working for a board. Report to board as a whole, when meeting as a board, not to individual board members. Report to President between board meetings.
• provide with Phone.com administration password
• orient to the wiki
• orient to EMail Lists
• point out our letterhead
• orient to Preparing minutes
• orient to General computer skills
• orient to Policies
• orient to Financial information on the wiki