Editing Administrator/Role Description
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{{Job description/description}} <!-- Don't remove this line --> | {{Job description/description}} <!-- Don't remove this line --> | ||
The administrator is a paid contract position in the organization. | The administrator is a paid contract position in the organization. | ||
- | The position is created to remove the most onerous | + | The position is created to remove the most onerous admisitrative tasks from the volunteer members of the organization. |
This allows the volunteers to focus on activities that keep them invigorated and volunteering. | This allows the volunteers to focus on activities that keep them invigorated and volunteering. | ||
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On behalf of the President: | On behalf of the President: | ||
- | ::: ''1.3h/mon | + | ::: ''1.3h/mon |
::: ''most coordination can be done by phone/e-mail | ::: ''most coordination can be done by phone/e-mail | ||
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:::: ''20 transactions/month (booking: cheques + related) | :::: ''20 transactions/month (booking: cheques + related) | ||
::::: ''0.3h/transaction | ::::: ''0.3h/transaction | ||
- | * prepare monthly financial statements | + | * prepare monthly financial statements consiting of a balance sheet, statement of income and expense, cheque register and bank statement reconciliation |
::: ''time estimate: 2.0h/mon | ::: ''time estimate: 2.0h/mon | ||
* deliver to each committee a periodic reminder of what portion of their budget line items they've spent and still have available | * deliver to each committee a periodic reminder of what portion of their budget line items they've spent and still have available | ||
::: ''time estimate: 0.3h/mon : approx 4 set of reminders/year * 1h/set of reminders | ::: ''time estimate: 0.3h/mon : approx 4 set of reminders/year * 1h/set of reminders | ||
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On behalf of the Membership Committee: | On behalf of the Membership Committee: | ||
+ | * bring the membership database monthly up to date | ||
::: ''4.4h/mon | ::: ''4.4h/mon | ||
::: ''most coordination can be done by e-mail/website; no need to attend committee meetings | ::: ''most coordination can be done by e-mail/website; no need to attend committee meetings | ||
- | * bring the membership database monthly up to date. Consolidate changes from various sources such as approval of new members, changes made in the Membership Binder - individual records or call-out sheet, e-mailed changes, sign-in sheets from incidents or events, meeting minutes and | + | * bring the membership database monthly up to date. Consolidate changes from various sources such as approval of new members, changes made in the Membership Binder - individual records or call-out sheet, e-mailed changes, sign-in sheets from incidents or events, meeting minutes and personnal request to the Administrator. |
::: ''time estimate: 2.5h/mon : 0.1h/record update * 25 updates/month | ::: ''time estimate: 2.5h/mon : 0.1h/record update * 25 updates/month | ||
- | * maintain the | + | * maintain the membersh binder up to date |
::: ''time estimate: 1.6h/mon : 0.2h/print * 8 print/mon | ::: ''time estimate: 1.6h/mon : 0.2h/print * 8 print/mon | ||
* provide new members with an orientation package | * provide new members with an orientation package | ||
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::: ''most coordination can be done by phone/e-mail; no need to attend committee meetings | ::: ''most coordination can be done by phone/e-mail; no need to attend committee meetings | ||
- | * Prepare and deliver filings related to training funding completion requirements and extensions. Make filings and correspondence readily available to all committee members (for example, | + | * Prepare and deliver filings related to training funding completion requirements and extensions. Make filings and correspondence readily available to all committee members (for example, byl placing them on the website) |
::: ''time estimate: 0.3h/mon : 4h/year | ::: ''time estimate: 0.3h/mon : 4h/year | ||
* Provide administrative support for SAR Fundamental/Basics courses | * Provide administrative support for SAR Fundamental/Basics courses | ||
** Mange the financial side (such as budget, course deposits, collection of expenses/bills for participants, submission of payment details) | ** Mange the financial side (such as budget, course deposits, collection of expenses/bills for participants, submission of payment details) | ||
- | + | ::: ''time estimate: 1.3h/mon : 16h/running*1 running/year | |
** Manage the advertising and registration side | ** Manage the advertising and registration side | ||
- | + | ::: ''time estimate: 1.2h/mon : 14h/running*1 running/year | |
** Manage the venue and food | ** Manage the venue and food | ||
- | + | ::: ''time estimate: 0.3h/mon : 3h/running*1 running/year | |
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:::: ''separate out records for year: 2h/audit | :::: ''separate out records for year: 2h/audit | ||
:::: ''time estimate: respond to question of auditors: 3h/audit | :::: ''time estimate: respond to question of auditors: 3h/audit | ||
- | * Draft a report based on the committee's | + | * Draft a report based on the committee's finding for their signature |
::: ''time estimate: 0.1h/mon : 1h/audit | ::: ''time estimate: 0.1h/mon : 1h/audit | ||
* Distribute the committee's report as part of the annual general meeting | * Distribute the committee's report as part of the annual general meeting | ||
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::: ''time estimate: 1h/mon | ::: ''time estimate: 1h/mon | ||
:::: ''Visit MCP; printing/photocopy done as part of Membership binder | :::: ''Visit MCP; printing/photocopy done as part of Membership binder | ||
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== Knowledge, Skills, Abilities == | == Knowledge, Skills, Abilities == | ||
{{Job description/Abilities}} <!-- Don't remove this line --> | {{Job description/Abilities}} <!-- Don't remove this line --> | ||
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Time: | Time: | ||
* expected to contribute approximately 40 hours each month | * expected to contribute approximately 40 hours each month | ||
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* information as needed from the organization's various offices and committees | * information as needed from the organization's various offices and committees | ||
* accounting software | * accounting software | ||
- | * Revenue Canada ( | + | * Revenue Canada (webside) |
* the wiki, including an orientation and coaching on its use | * the wiki, including an orientation and coaching on its use |