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The Pincher Creek Search and Rescue Society is seeking an Administrator to support our community volunteers. This part-time contract averages 40 to 50 hours per month. Set your own hours, working mostly from your own home office; you must be available for our regular evening meetings the first Tuesday of each month starting at 5:30pm (17:30) and about weekly trips into town are required for banking, mail, and updating files. The Administrator is supervised by the President, reports to the Board of Directors, and works closely with many of our volunteers. Read more at


  • Prepare meeting minutes
  • Maintain an accurate set of books, prepare financial statements & issue cheques as approved
  • Complete year-end fiscal requirements and file with applicable government agencies
  • Work with the committees to ensure grant application and reporting deadlines are being met
  • Update database of personnel training, participation and skills
  • Account for and document all expenses relating to Searches including billing and issuing reimbursements
  • Receive correspondence (mail and email), distribute, file, and verify follow-ups as required
  • Maintain a current on-line and paper filing system for all PCSAR related matters
  • Any other duties as required by the Board


  • Experience in QuickBooks
  • Basic computer skills; comfortable learning new computer skills
  • Understanding of non-profit organizations, volunteers and boards
  • Background in applying for and reporting on grants; understanding of expenditure rules of AGLC
  • Experience in the preparation of board meeting minutes and policies
  • Comfortable working independently, coordinating by phone, email and website

Please forward cover letter and resume to or mail to:

Box 1705
Pincher Creek, AB
T0K 1W0

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