Editing Board of Directors/2016-09-06/Minutes

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* {{member|Igor Grujic}} (Treasurer)
* {{member|Igor Grujic}} (Treasurer)
* {{member|Frank Melo}} (Director at Large)
* {{member|Frank Melo}} (Director at Large)
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* {{member|Nichole Boissoneault}} (Director at Large)
* {{member|John MacGarva}} (Secretary)
* {{member|John MacGarva}} (Secretary)
* {{member|Susanna MacGarva}} (Administrator)
* {{member|Susanna MacGarva}} (Administrator)
Absent with Regret:
Absent with Regret:
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* {{member|Nichole Boissoneault}} (Director at Large)
 
Quorum was achieved.
Quorum was achieved.
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== Meeting ==
== Meeting ==
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=== Call to Order ===
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__NOTOC__
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The meeting was called to order at 17:35 on September 6, 2016.
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# Call to Order (Brett, 17:30, 1 min)
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## Quorum
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Brett Wuth chaired the meeting.
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# Agenda (Brett, 17:31, 2 min)
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Minutes recorded by Susanna MacGarva.
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## Additions to the Agenda
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## ''Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
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=== Agenda ===
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# Minutes
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'''Moved''' by Igor Grujic, seconded by Frank Melo that the Agenda be adopted as presented. Carried.
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## Minutes of the 2016-07-26 meeting (Susanna, 17:33, 3 min)
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=== Past Minutes ===
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### Errors or Omissions
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'''Moved''' by John MacGarva, seconded by Frank Melo that the minutes of the July 26, 2016 board meeting be adopted as presented. Carried.
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### ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the July 26, 2016 board meeting be adopted as (presented/amended).
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## Minutes of the 2016-08-02 meeting (Susanna, 17:36, 3 min)
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'''Moved''' by Igor Grujic, seconded by Frank Melo that the minutes of the August 2, 2016 board meeting be adopted as presented. Carried.
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### Errors or Omissions
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### ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the August 2, 2016 board meeting be adopted as (presented/amended).
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'''Moved''' by Igor Grujic, seconded by John MacGarva that the minutes of the August 29, 2016 board meeting be adopted as presented. Carried.
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## Minutes of the 2016-08-29 meeting (Susanna, 17:39, 3 min)
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### Errors or Omissions
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=== Audit ===
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### ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the August 29, 2016 board meeting be adopted as (presented/amended).
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'''Moved''' by Igor Grujic, seconded by Brett Wuth that Adam Gross and Cindy Mauthe, be appointed auditors for the 2015-2016 financial year. Carried.
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# New Member Applications (Brett, 17:42, 1 min)
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#: outstanding, expected
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=== Fundraising/Budget ===
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# Audit (Igor, 17:43, 3 min)
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Regional funding will be centralized and may result in less funds for our group will be available.
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#: ''Suggested motion: Moved by _______________, seconded by _______________ that ________________ and _______________________ be appointed auditors for the 2015-2016 financial year.
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# Fundraising/Budget (Igor, 17:46, 3 min)
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Igor and Brett are presenting a 2-year budget request to the Town and MD councils on September 20.
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#: 2 year budget presentation to town
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#: Shell funding
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Shell Community Service funding is restricted to capital purchases.
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# Administrator's Report (Susanna, 17:49, 10 min)
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Their Social Investment Fund can fund training.
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# Financial
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## Financial Statements (Susanna, 17:59, 10 min)
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=== Administrator's Report ===
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
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The last of the casino purchases have been brought across the border and put in inventory.
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## Approval of cheques over $500 or outside budget (Susanna, 17:55, 3 min)
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment to ________________ for _______________________ be approved.
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'''Moved''' by Brett Wuth, seconded by Igor Gruijic that
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment to ________________ for _______________________ be approved.
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the 2015-2016 Budget be amended
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment to ________________ for _______________________ be approved.
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to include a category for Recruitment/Retention at $300.
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# Incidents (Brett, 18:09, 10 min)
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Carried.
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## 2016-08-25 Red Rock to CMR
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## 2016-08-31 Standoff 3 yr old
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=== Financial Statements ===
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# Functional Area Reports
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Susanna presented the financial statements.
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## Liaison (Brett, 18:19, 2 min)
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##: CNP Fire, PC RCMP
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'''Moved''' by Igor Grujic, seconded by Frank Melo, that the Financial Statements be accepted as information.
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## Training (Brett, 18:21, 5 min)
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### Announcements
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=== Approval of Payments over $500 or Outside Budget ===
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### Provincial Training Grant Application
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'''Moved''' by Brett Wuth, seconded by Igor Grujic, that payment of $700.70 to MacGarva Company Ltd. for Inv #370 Jul 2016 be approved. Carried.
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## Membership
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### Criminal Records Review (Susanna, 18:26, 2 min)
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=== Incidents ===
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## Equipment (Brian, 18:28, 8 min)
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Brett reported that there were two calls. Neither developed into a tasking.
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##: New equipment manager
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##: Town lot
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''2016-08-25 Red Rock to CMR'':
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## Pre-Plan (Brett, 18:36, 2 min)
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We were given a heads-up of a party late in arriving at the ski hill from Red Rock.
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## Technical Rescue (Brett, 18:38, 1 min)
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The critique for this incident will be on September 20, 2016.
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## Call Out (Brett, 18:39, 1 min)
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## Technology (Brett, 18:40, 1 min)
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''2016-08-31 Standoff 3 yr old'' :
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## Prevention (Brett, 18:41, 1 min)
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Lethbridge SAR gave us a heads up of a search for a 3 year old girl.
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# Strategic Planning (Brett, 18:42, 15 min)
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She was found shortly afterwards.
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# Adjournment (Brett, 18:57, 1 min)
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#: Next Board Meeting: 2016-10-04 17:30
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=== Liaison ===
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#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.
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Brett is waiting to met with the Pincher Creek RCMP detachment and with CNP Fire/Rescue.
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=== Training ===
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Brett reviewed the training announcements.
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The provincial training grant application is due at the end of the September.
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The South region will be submitting a single application headed by SEASAR.
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=== Membership ===
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Still waiting for one board member's Criminal Record Review.
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=== Equipment ===
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The SAR Truck as not refueled after the last search.
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The MCP was refueled which it shouldn't have been, because of concern of summer fuel still being in the tank during winter.
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The generator in the equipment trailer is difficult to start.
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There was discussion of who could repair it.
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The old generator from the old MCP is likely to be classified as surplus equipment
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and sold or given away.
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Brian is going to drain the Briefing Trailer and MCP of water in preparation for winter.
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The Briefing Trailer needs signage, which costs about $200.
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Brian discussed purchase of chain saw.
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He was asked to look first to the Equipment Committee's existing budget,
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and if that's insufficient then bring it back to the board.
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There was some discussion of training that would be needed.
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Brian emphasized the need to recruit a new equipment manager.
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=== Adjournment ===
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The next meeting will be October 4 at 17:30 at the Pincher Creek Fire Hall.
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'''Moved''' by Frank Melo, seconded by Brett Wuth to adjourn. Carried.
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The meeting adjourned at 18:57.
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