Board of Directors/2016-09-06/Minutes

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* {{member|Igor Grujic}} (Treasurer)
* {{member|Igor Grujic}} (Treasurer)
* {{member|Frank Melo}} (Director at Large)
* {{member|Frank Melo}} (Director at Large)
-
* {{member|Nichole Boissoneault}} (Director at Large)
 
* {{member|John MacGarva}} (Secretary)
* {{member|John MacGarva}} (Secretary)
* {{member|Susanna MacGarva}} (Administrator)
* {{member|Susanna MacGarva}} (Administrator)
Absent with Regret:
Absent with Regret:
 +
* {{member|Nichole Boissoneault}} (Director at Large)
Quorum was achieved.
Quorum was achieved.
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== Meeting ==
== Meeting ==
-
__NOTOC__
+
=== Call to Order ===
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# Call to Order (Brett, 17:35, 1 min)
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The meeting was called to order at 17:35 on September 6, 2016.
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## Quorum
+
 
-
# Agenda (Brett, 17:31, 2 min)
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Brett Wuth chaired the meeting.
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## Additions to the Agenda
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Minutes recorded by Susanna MacGarva.
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## ''Suggested motion: Moved by _Igor Grujic______________, seconded by __Frank Melo _ that the Agenda be adopted as (presented).Carried
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# Minutes
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=== Agenda ===
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## Minutes of the 2016-07-26 meeting (Susanna, 17:33, 3 min)
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'''Moved''' by Igor Grujic, seconded by Frank Melo that the Agenda be adopted as presented. Carried.
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### Errors or Omissions
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=== Past Minutes ===
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### ''Motion: Moved by _John MacGarva______________, seconded by Frank Melo______________ that the minutes of the July 26, 2016 board meeting be adopted as (presented). Carried
+
'''Moved''' by John MacGarva, seconded by Frank Melo that the minutes of the July 26, 2016 board meeting be adopted as presented. Carried.
-
## Minutes of the 2016-08-02 meeting (Susanna, 17:36, 3 min)
+
 
-
### Errors or Omissions
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'''Moved''' by Igor Grujic, seconded by Frank Melo that the minutes of the August 2, 2016 board meeting be adopted as presented. Carried.
-
### ''Motion: Moved by _Igor Grujic______________, seconded by _Frank Melo______________ that the minutes of the August 2, 2016 board meeting be adopted as (presented). Carried
+
 
-
## Minutes of the 2016-08-29 meeting (Susanna, 17:39, 3 min)
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'''Moved''' by Igor Grujic, seconded by John MacGarva that the minutes of the August 29, 2016 board meeting be adopted as presented. Carried.
-
### Errors or Omissions
+
 
-
### ''Motion: Moved by Igor Grujic, seconded by _John MacGarva_that the minutes of the August 29, 2016 board meeting be adopted as (presented). Carried
+
=== Audit ===
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# New Member Applications (Brett, 17:42, 1 min)
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'''Moved''' by Igor Grujic, seconded by Brett Wuth that Adam Gross and Cindy Mauthe, be appointed auditors for the 2015-2016 financial year. Carried.
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#: outstanding, expected. Still outstanding issues with incomplete
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# Audit (Igor, 17:43, 3 min)
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=== Fundraising/Budget ===
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#: ''Suggested motion: Moved by _Igor Grujic______________, seconded by __Beth Wuth_____________ that Adam Gross_ and _Cindy Mauthe, be appointed auditors for the 2015-2016 financial year. Carried
+
Regional funding will be centralized and may result in less funds for our group will be available.
-
# Fundraising/Budget (Igor, 17:46, 3 min)Regional funding will be centralized and may result in less funds for our group will be available.
+
 
-
#: 2 year budget presentation to town
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Igor and Brett are presenting a 2-year budget request to the Town and MD councils on September 20.
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#: Shell funding restrictive to capital purchase Community investment fund training.
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-
Presenting budget to Town and MD for review and presenting to council Sep 20, 2016 MD and Town together.
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Shell Community Service funding is restricted to capital purchases.
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# Administrator's Report (Susanna, 17:49, 10 min)
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Their Social Investment Fund can fund training.
-
Last of Casino purchases have been brought across the border and put in inventory
+
 
-
# Financial
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=== Administrator's Report ===
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## Financial Statements (Susanna, 17:59, 10 min) Brett and Igor Carried
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The last of the casino purchases have been brought across the border and put in inventory.
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Financial Statements and Budget presented as information
+
 
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##: ''Suggested motion: Moved by Igor Grujic, seconded by Frank Melo, that the Financial Statements be accepted as information.
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'''Moved''' by Brett Wuth, seconded by Igor Gruijic that
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## Approval of cheques over $500 or outside budget (Susanna, 17:55, 3 min)
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the 2015-2016 Budget be amended
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##: ''Suggested motion: Moved by Brett Wuth, seconded by Igor Grujic_ that payment to __MacGarva Company Ltd. for _Inv #_370 Jul 2016 be approved. Carried
+
to include a category for Recruitment/Retention at $300.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment to ________________ for _______________________ be approved.
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Carried.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment to ________________ for _______________________ be approved.
+
 
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# Incidents (Brett, 18:09, 10 min)Neither results in a call.
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=== Financial Statements ===
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## 2016-08-25 Red Rock to CMR Heads up Two seniors arrived a day late stumbled on a backcountry Horse group that was able to help them. Could have involved Crowsnest Lethbridge Fernie, Alberta Parks and possibly the US. Injured and hypothermic. RCMP decided to not task. Critique on Sep 20,2016
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Susanna presented the financial statements.
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## 2016-08-31 Standoff 3 yr old Lethbridge SARA Heads up search for a 3yr girl and see was with her grandmother.
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# Functional Area Reports
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'''Moved''' by Igor Grujic, seconded by Frank Melo, that the Financial Statements be accepted as information.
-
## Liaison (Brett, 18:19, 2 min)
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##: CNP Fire, PC RCMP waiting to met with the RCMP detachment and with CNP fire/Rescue.
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=== Approval of Payments over $500 or Outside Budget ===
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## Training (Brett, 18:21, 5 min)
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'''Moved''' by Brett Wuth, seconded by Igor Grujic, that payment of $700.70 to MacGarva Company Ltd. for Inv #370 Jul 2016 be approved. Carried.
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### Announcements
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### Provincial Training Grant Application
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=== Incidents ===
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## Membership
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Brett reported that there were two calls. Neither developed into a tasking.
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### Criminal Records Review (Susanna, 18:26, 2 min)
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## Equipment (Brian, 18:28, 8 min)
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''2016-08-25 Red Rock to CMR'':
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##: New equipment manager
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We were given a heads-up of a party late in arriving at the ski hill from Red Rock.
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##: Town lot
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The critique for this incident will be on September 20, 2016.
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## Pre-Plan (Brett, 18:36, 2 min)
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## Technical Rescue (Brett, 18:38, 1 min)
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''2016-08-31 Standoff 3 yr old'' :
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## Call Out (Brett, 18:39, 1 min)
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Lethbridge SAR gave us a heads up of a search for a 3 year old girl.
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## Technology (Brett, 18:40, 1 min)
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She was found shortly afterwards.
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## Prevention (Brett, 18:41, 1 min)
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# Strategic Planning (Brett, 18:42, 15 min)
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=== Liaison ===
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# Adjournment (Brett, 18:57, 1 min)
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Brett is waiting to met with the Pincher Creek RCMP detachment and with CNP Fire/Rescue.
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#: Next Board Meeting: 2016-10-04 17:30
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#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.
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=== Training ===
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Brett reviewed the training announcements.
 +
 
 +
The provincial training grant application is due at the end of the September.
 +
The South region will be submitting a single application headed by SEASAR.
 +
=== Membership ===
 +
Still waiting for one board member's Criminal Record Review.
 +
=== Equipment ===
 +
The SAR Truck as not refueled after the last search.
 +
The MCP was refueled which it shouldn't have been, because of concern of summer fuel still being in the tank during winter.
 +
 
 +
The generator in the equipment trailer is difficult to start.
 +
There was discussion of who could repair it.
 +
 
 +
The old generator from the old MCP is likely to be classified as surplus equipment
 +
and sold or given away.
 +
 
 +
Brian is going to drain the Briefing Trailer and MCP of water in preparation for winter.
 +
 
 +
The Briefing Trailer needs signage, which costs about $200.
 +
 
 +
Brian discussed purchase of chain saw.
 +
He was asked to look first to the Equipment Committee's existing budget,
 +
and if that's insufficient then bring it back to the board.
 +
There was some discussion of training that would be needed.
 +
 
 +
Brian emphasized the need to recruit a new equipment manager.
 +
=== Adjournment ===
 +
The next meeting will be October 4 at 17:30 at the Pincher Creek Fire Hall.
 +
 
 +
'''Moved''' by Frank Melo, seconded by Brett Wuth to adjourn. Carried.
 +
 
 +
The meeting adjourned at 18:57.

Current revision

[edit] Status of this document

This document is a draft. It has not yet been adopted by the board.

[edit] Attending

Present:

Absent with Regret:

Quorum was achieved.

Guests:

[edit] Meeting

[edit] Call to Order

The meeting was called to order at 17:35 on September 6, 2016.

Brett Wuth chaired the meeting. Minutes recorded by Susanna MacGarva.

[edit] Agenda

Moved by Igor Grujic, seconded by Frank Melo that the Agenda be adopted as presented. Carried.

[edit] Past Minutes

Moved by John MacGarva, seconded by Frank Melo that the minutes of the July 26, 2016 board meeting be adopted as presented. Carried.

Moved by Igor Grujic, seconded by Frank Melo that the minutes of the August 2, 2016 board meeting be adopted as presented. Carried.

Moved by Igor Grujic, seconded by John MacGarva that the minutes of the August 29, 2016 board meeting be adopted as presented. Carried.

[edit] Audit

Moved by Igor Grujic, seconded by Brett Wuth that Adam Gross and Cindy Mauthe, be appointed auditors for the 2015-2016 financial year. Carried.

[edit] Fundraising/Budget

Regional funding will be centralized and may result in less funds for our group will be available.

Igor and Brett are presenting a 2-year budget request to the Town and MD councils on September 20.

Shell Community Service funding is restricted to capital purchases. Their Social Investment Fund can fund training.

[edit] Administrator's Report

The last of the casino purchases have been brought across the border and put in inventory.

Moved by Brett Wuth, seconded by Igor Gruijic that the 2015-2016 Budget be amended to include a category for Recruitment/Retention at $300. Carried.

[edit] Financial Statements

Susanna presented the financial statements.

Moved by Igor Grujic, seconded by Frank Melo, that the Financial Statements be accepted as information.

[edit] Approval of Payments over $500 or Outside Budget

Moved by Brett Wuth, seconded by Igor Grujic, that payment of $700.70 to MacGarva Company Ltd. for Inv #370 Jul 2016 be approved. Carried.

[edit] Incidents

Brett reported that there were two calls. Neither developed into a tasking.

2016-08-25 Red Rock to CMR: We were given a heads-up of a party late in arriving at the ski hill from Red Rock. The critique for this incident will be on September 20, 2016.

2016-08-31 Standoff 3 yr old : Lethbridge SAR gave us a heads up of a search for a 3 year old girl. She was found shortly afterwards.

[edit] Liaison

Brett is waiting to met with the Pincher Creek RCMP detachment and with CNP Fire/Rescue.

[edit] Training

Brett reviewed the training announcements.

The provincial training grant application is due at the end of the September. The South region will be submitting a single application headed by SEASAR.

[edit] Membership

Still waiting for one board member's Criminal Record Review.

[edit] Equipment

The SAR Truck as not refueled after the last search. The MCP was refueled which it shouldn't have been, because of concern of summer fuel still being in the tank during winter.

The generator in the equipment trailer is difficult to start. There was discussion of who could repair it.

The old generator from the old MCP is likely to be classified as surplus equipment and sold or given away.

Brian is going to drain the Briefing Trailer and MCP of water in preparation for winter.

The Briefing Trailer needs signage, which costs about $200.

Brian discussed purchase of chain saw. He was asked to look first to the Equipment Committee's existing budget, and if that's insufficient then bring it back to the board. There was some discussion of training that would be needed.

Brian emphasized the need to recruit a new equipment manager.

[edit] Adjournment

The next meeting will be October 4 at 17:30 at the Pincher Creek Fire Hall.

Moved by Frank Melo, seconded by Brett Wuth to adjourn. Carried.

The meeting adjourned at 18:57.

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