Editing Board of Directors/2016-10-04/Minutes

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* {{member|Frank Melo}} (Director at Large)
* {{member|Frank Melo}} (Director at Large)
* {{member|John MacGarva}} (Secretary)
* {{member|John MacGarva}} (Secretary)
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* {{member|Nichole Boissoneault}} (Director at Large)
 
* {{member|Susanna MacGarva}} (Administrator)
* {{member|Susanna MacGarva}} (Administrator)
Absent with Regret:
Absent with Regret:
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* none
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* {{member|Nichole Boissoneault}} (Director at Large)
Quorum was achieved.
Quorum was achieved.
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Guests:
Guests:
* {{member|Brian Balak}} (Equipment Committee)
* {{member|Brian Balak}} (Equipment Committee)
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* {{member|Ken Poulsen}}
 
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* {{member|Cindy Mauthe-Drake}}
 
== Meeting ==
== Meeting ==
__NOTOC__
__NOTOC__
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=== Call to Order ===
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# Call to Order (Brett, 17:30, 1 min)
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The meeting was called to order by Brett at 17:35.
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## Quorum
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=== Agenda ===
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# Agenda (Brett, 17:31, 2 min)
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'''Moved''' by John MacGarva, seconded by Frank Melo that the Agenda be adopted as presented. Passed.
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## Additions to the Agenda
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=== Minutes ===
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## ''Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
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'''Moved''' by John MacGarva, seconded by Frank Melo that the minutes of the September 6, 2016 board meeting be adopted as presented. Passed.
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# Minutes
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=== End of Term ===
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## Minutes of 2016-09-06 meeting (Susanna, 17:33, 3 min)
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Brett thanked the group for their time serving on the board.
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### Errors or Omissions
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He equested that they would please review your Job Description and comment so as to update your role description.
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### ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the September 6, 2016 board meeting be adopted as (presented/amended).
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Brett stated his plan to run again and hope that the board members would also let their name stand again
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# End of Term (Brett, 17:36, 5 min)
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=== Administrator's Report ===
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#: Update your role description
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Susanna had nothing to report from a administration point.
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#: Elections, CRG
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=== Financial Statements ===
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#: Running again
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Susanna presented
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# Administrator's Report (Susanna, 17:41, 5 min)
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temporary year-end financial statements to the Board.
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# Financial
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She advised board that there were still some outstanding charges that needed to be input along with year-end depreciationn entries needed to complete the Financial Statements.
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## Financial Statements (Susanna, 17:46, 10 min)
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=== Authorization of Payments over $500 or Beyond Budget ===
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
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''' Moved''' by Igor Grujic, seconded by Nichole Boissonneault, that the Financial Statements be accepted as information. Passed.
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## Approval of cheques over $500 or outside budget (Susanna, 17:56, 3 min)
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
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'''Moved''' by Brett Wuth, seconded by Frank Melo, that payment of $667.50 to Chris Jorgensen for the Joint 2015 SAR Course be approved. Passed.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
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# Functional Area Reports
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'''Moved''' by Nichole Boissonneault, seconded by John MacGarva, that payment of $638.92 to Brett Wuth for the refund of purchases be approved. Passed.
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## Liaison (Brett, 17:59, 2 min)
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##: RCMP mtg Oct 5, CNP Fire
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## Fundraising (Igor, 18:01, 15 min)
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'''Moved''' by Brett Wuth, seconded Nichole Boissoneault, that 2015-2016 budget be amended to increase the category of Postal Services to $300. Passed.
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##: Town & MD Council presentation
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##: Provincial training grant
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=== Liaison ===
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##: Shell Social Investment Fund
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Brett has a meeting with the Pincher Creek RCMP on Oct 5, 2016. Attempting to meet with new CNP Fire representative.
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##: Shell Community Service Fund
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=== Fundraising ===
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##:: ''Suggested motion: Moved by Igor Grujic, seconded by _______________ that the 2016-2017 Budget be amended to add the purchase of __________________________________________ at $_______.
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The Joint Town/MD presentation was well received, but the council questioned why the Province wasn't paying more in light of their new requirements. Asked for $20,000.00 operating costs.
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## Training (Brett, 18:16, 5 min)
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##: Announcements
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The provincial training grant deadline was the end of September.
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## Membership
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This year the grant was a joint application from the region led by SEASAR.
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### Criminal Records Review (Susanna, 18:21, 2 min)
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We requested wilderness first-aid course, ATV and Team leader courses.
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## Equipment (Brian, 18:23, 7 min)
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It is unlikely we will receive all of them.
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##: Search for new committee members
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## Pre-Plan (Brett, 18:30, 2 min)
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The Shell Community Service Fund
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##: Critique
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allows only for capital purchases.
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## Technical Rescue (Brett, 18:32, 1 min)
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$1000 is to be applied to the MCP solar panel.
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## Call Out -- no report
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$500 toward boat equipment.
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## Audit (Igor, 18:33, 1 min)
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These items are already in our budget.
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## Technology -- no report
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## Prevention -- no report
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The Fundraising Committee Recommend the remaining $500 be applied to the $700 laptop proposed by the Technology Committee.
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# Strategic Planning (Brett, 18:34, 25 min)
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# Adjournment (Brett, 18:59, 1 min)
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'''Moved''' by Igor Grujic, seconded by Frank Melo that the 2016-2017 Budget be amended to add the purchase of laptop for $700.00. Passed.
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#: If needed, our Next Board Meeting will be briefly, November 1, 17:30 prior to the 18:00 AGM and social.
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#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.
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The Shell Community Service Fund application is due in January, 2017 and this can be used for training.
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It has been suggested we could apply for $10,000 to $12,000.
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=== Training ===
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Grizzly lake wilderness training planned for October 8, 2016.
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Russell Bruder will be presenting at the National SAR Conference in Edmonton.
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If members wish to attend the conference,
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some money available to help with your costs.
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The SAR Basics course is running October 28-30 and November 18-20, 2016.
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There will me a mock search November 19, 2016.
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November 1, 2016 will be our AGM with potluck and training session..
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=== Membership Application ===
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No new criminal records reviews have been completed to date.
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=== Equipment ===
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The mobile command post and briefing trailer have been moved to the Fire Hall.
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The briefing trailer has the hitch lock from the equipment trailer.
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The key is located in the truck with the 3 other labelled keys.
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Whoever looks after the equipment needs to start the vehicles once a month.
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Both water system have been drained and winterized with pink antifreeze.
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Signs have been placed indicating so.
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Markings indicating Search and Rescue will be affixed to the new briefing trailer some time in the next week.
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The generator that Shell donated wasn't working right.
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Rite line did some work and cut his bill down to $430.00.
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Nichole has volunteered to take over the battery and printer monthly maintenance.
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=== Technical Rescue ===
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The boat was not used as planned in the last exercise.
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=== Audit ===
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This year's audit will be conducted by Adam Grose and Cindy Mauthe-Drake.
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=== Strategic Planning ===
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We are running a SAR Basics course to increase the number of our members
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that meet the provincial requirements from the OFC and SAR Alberta.
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ICS 100 is an online course but is not being taken advantage of by our members.
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The cost to run an instructed course is prohibitive.
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A cheap compromise would be to run the online course as a training night over two month.
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The provincial requirements include that all members have a criminal records check.
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Provincial ID Cards are required but there has been only a 30% success rate in getting the cards back from province.
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The finalized version of the Letter of Commitment has not been received from SAR Alberta.
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=== Adjournment ===
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If needed, our Next Board Meeting will be briefly, November 1, 17:30 prior to the 18:00 AGM and social.
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'''Moved''' by Igor Grujic, seconded by Frank Melo to adjourn. Passed.
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