Editing Board of Directors/2016-10-04/Minutes

From PCSAR

Warning: You are not logged in. Your IP address will be recorded in this page's edit history.

The edit can be undone. Please check the comparison below to verify that this is what you want to do, and then save the changes below to finish undoing the edit.

__NOTOC__
== Status of this document ==
This document is a draft.  
It has not yet been adopted by the board.

== Attending ==
Present:
* {{member|Brett Wuth}} (President)
* {{member|Igor Grujic}} (Treasurer)
* {{member|Frank Melo}} (Director at Large)
* {{member|John MacGarva}} (Secretary)
* {{member|Nichole Boissoneault}} (Director at Large)
* {{member|Susanna MacGarva}} (Administrator)

Absent with Regret:
* none

Quorum was achieved.

Guests:
* {{member|Brian Balak}} (Equipment Committee)
* {{member|Ken Poulsen}}
* {{member|Cindy Mauthe-Drake}}

== Meeting ==

__NOTOC__
=== Call to Order ===
The meeting was called to order by Brett at 17:35.
=== Agenda ===
'''Moved by John MacGarva, seconded by Frank Melo  that the Agenda be adopted as presented.  Passed. 
=== Minutes ===
'''Moved by John MacGarva, seconded by Frank Melo that the minutes of the September 6, 2016 board meeting be adopted as presented.  Passed.
=== End of Term ===
Brett thanked the group for their time serving on the board. 
He equested that they would please review your Job Description and comment so as to update your role description.
Brett stated his plan to run again and hope that the board members would also let their name stand again
=== Administrator's Report ===
Susanna had nothing to report from a administration point. 
=== Financial Statements ===
Susanna presented 
temporary year-end financial statements to the Board. 
She advised board that there were still some outstanding charges that needed to be input along with year-end depreciationn entries needed to complete the Financial Statements.
=== Authorization of Payments over $500 or Beyond Budget ===
''' Moved by Igor Grujic, seconded by Nichole Boissonneault, that the Financial Statements be accepted as information.  Passed.

'''Moved by Brett Wuth, seconded by Frank Melo, that payment of $667.50 to Chris Jorgensen for the Joint 2015 SAR Course be approved.  Passed.
 
'''Moved by Nichole Boissonneault, seconded by John MacGarva, that payment of $638.92 to  Brett Wuth for the refund of purchases be approved.  Passed.

'''Moved by Brett Wuth, seconded Nichole Boissoneault, that 2015-2016 budget be amended to increase the category of Postal Services to $300.  Passed.

=== Liaison ===
Brett has a meeting with the Pincher Creek RCMP on Oct 5, 2016. Attempting to meet with new CNP Fire representative.
=== Fundraising ===
The Joint Town/MD presentation was well received, but the council questioned why the Province wasn't paying more in light of their new requirements.  Asked for $20,000.00 operating costs.

The provincial training grant deadline was the end of September.
This year the grant was a joint application from the region led by SEASAR.
We requested wilderness first-aid course, ATV and Team leader courses.
It is unlikely we will receive all of them.

The Shell Community Service Fund
allows only for capital purchases.
$1000 is to be applied to the MCP solar panel.
$500 toward boat equipment.
These items are already in our budget.

The Fundraising Committee Recommend the remaining $500 be applied to the $700 laptop proposed by the Technology Committee.

'''Moved by Igor Grujic, seconded by Frank Melo that the 2016-2017 Budget be amended to add the purchase of laptop for $700.00. Passed.

The Shell Community Service Fund application is due in January, 2017 and this can be used for training.
It has been suggested we could apply for $10,000 to $12,000.

=== Training ===
Grizzly lake wilderness training planned for October 8, 2016.
 
Russell Bruder will be presenting at the National SAR Conference in Edmonton.
If members wish to attend the conference,
some money available to help with your costs.
 
The SAR Basics course is running October 28-30 and November 18-20, 2016.
There will me a mock search November 19, 2016.

November 1, 2016 will be our AGM with potluck and training session..

=== Membership Application ===
No new criminal records reviews have been completed to date.

=== Equipment ===
The mobile command post and briefing trailer have been moved to the Fire Hall. 
The briefing trailer has the hitch lock from the equipment trailer.
The key is located in the truck with the 3 other labelled keys. 
Whoever looks after the equipment needs to start the vehicles once a month.

Both water system have been drained and winterized with pink antifreeze.
Signs have been placed indicating so.

Markings indicating Search and Rescue will be affixed to the new briefing trailer some time in the next week.

The generator that Shell donated wasn't working right. 
Rite line did some work and cut his bill down to $430.00.

Nichole has volunteered to take over the battery and printer monthly maintenance.
=== Technical Rescue ===
The boat was not used as planned in the last exercise.
=== Audit ===
This year's audit will be conducted by Adam Grose and Cindy Mauthe-Drake.
=== Strategic Planning ===
We are running a SAR Basics course to increase the number of our members
that meet the provincial requirements from the OFC and SAR Alberta.

ICS 100 is an online course but is not being taken advantage of by our members.  
The cost to run an instructed course is prohibitive. 
A cheap compromise would be to run the online course as a training night over two month.

The provincial requirements include that all members have a criminal records check.

Provincial ID Cards are required but there has been only a 30% success rate in getting the cards back from province.

The finalized version of the Letter of Commitment has not been received from SAR Alberta.

=== Adjournment ===
If needed, our Next Board Meeting will be briefly, November 1, 17:30 prior to the 18:00 AGM and social.

'''Moved by Igor Grujic, seconded by Frank Melo to adjourn.  Passed.

Please note that all contributions to PCSAR are considered to be released under the Attribution-Share Alike 3.0 Unported (see PCSAR:Copyrights for details). If you don't want your writing to be edited mercilessly and redistributed at will, then don't submit it here.
You are also promising us that you wrote this yourself, or copied it from a public domain or similar free resource. DO NOT SUBMIT COPYRIGHTED WORK WITHOUT PERMISSION!

Summary:

Cancel | Editing help (opens in new window)

Templates used on this page:

Retrieved from "http://pcsar.dyndns.org:8080/mediawiki/index.php/Board_of_Directors/2016-10-04/Minutes"

Editing Board of Directors/2016-10-04/Minutes

From PCSAR

Views

Personal tools

Navigation

Search

Toolbox

@@ Line 33: / Line 33: @@
 The meeting was called to order by Brett at 17:35.
 === Agenda ===
-'''Moved''' by John MacGarva, seconded by Frank Melo  that the Agenda be adopted as presented.  Passed.
+'''Moved by John MacGarva, seconded by Frank Melo  that the Agenda be adopted as presented.  Passed.
 === Minutes ===
-'''Moved''' by John MacGarva, seconded by Frank Melo that the minutes of the September 6, 2016 board meeting be adopted as presented.  Passed.
+'''Moved by John MacGarva, seconded by Frank Melo that the minutes of the September 6, 2016 board meeting be adopted as presented.  Passed.
 === End of Term ===
 Brett thanked the group for their time serving on the board.
@@ Line 47: / Line 47: @@
 She advised board that there were still some outstanding charges that needed to be input along with year-end depreciationn entries needed to complete the Financial Statements.
 === Authorization of Payments over $500 or Beyond Budget ===
-''' Moved''' by Igor Grujic, seconded by Nichole Boissonneault, that the Financial Statements be accepted as information.  Passed.
+''' Moved by Igor Grujic, seconded by Nichole Boissonneault, that the Financial Statements be accepted as information.  Passed.
-'''Moved''' by Brett Wuth, seconded by Frank Melo, that payment of $667.50 to Chris Jorgensen for the Joint 2015 SAR Course be approved.  Passed.
+'''Moved by Brett Wuth, seconded by Frank Melo, that payment of $667.50 to Chris Jorgensen for the Joint 2015 SAR Course be approved.  Passed.
-'''Moved''' by Nichole Boissonneault, seconded by John MacGarva, that payment of $638.92 to  Brett Wuth for the refund of purchases be approved.  Passed.
+'''Moved by Nichole Boissonneault, seconded by John MacGarva, that payment of $638.92 to  Brett Wuth for the refund of purchases be approved.  Passed.
-'''Moved''' by Brett Wuth, seconded Nichole Boissoneault, that 2015-2016 budget be amended to increase the category of Postal Services to $300.  Passed.
+'''Moved by Brett Wuth, seconded Nichole Boissoneault, that 2015-2016 budget be amended to increase the category of Postal Services to $300.  Passed.
 === Liaison ===
@@ Line 75: / Line 75: @@
 The Fundraising Committee Recommend the remaining $500 be applied to the $700 laptop proposed by the Technology Committee.
-'''Moved''' by Igor Grujic, seconded by Frank Melo that the 2016-2017 Budget be amended to add the purchase of laptop for $700.00. Passed.
+'''Moved by Igor Grujic, seconded by Frank Melo that the 2016-2017 Budget be amended to add the purchase of laptop for $700.00. Passed.
 The Shell Community Service Fund application is due in January, 2017 and this can be used for training.
@@ Line 132: / Line 132: @@
 If needed, our Next Board Meeting will be briefly, November 1, 17:30 prior to the 18:00 AGM and social.
-'''Moved''' by Igor Grujic, seconded by Frank Melo to adjourn.  Passed.
+'''Moved by Igor Grujic, seconded by Frank Melo to adjourn.  Passed.