Board of Directors/2016-10-04/Minutes

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* {{member|Frank Melo}} (Director at Large)
* {{member|Frank Melo}} (Director at Large)
* {{member|John MacGarva}} (Secretary)
* {{member|John MacGarva}} (Secretary)
 +
* {{member|Nichole Boissoneault}} (Director at Large)
* {{member|Susanna MacGarva}} (Administrator)
* {{member|Susanna MacGarva}} (Administrator)
Absent with Regret:
Absent with Regret:
-
* {{member|Nichole Boissoneault}} (Director at Large)
+
* none
Quorum was achieved.
Quorum was achieved.
Line 23: Line 24:
Guests:
Guests:
* {{member|Brian Balak}} (Equipment Committee)
* {{member|Brian Balak}} (Equipment Committee)
 +
* {{member|Ken Poulsen}}
 +
* {{member|Cindy Mauthe-Drake}}
== Meeting ==
== Meeting ==
__NOTOC__
__NOTOC__
-
# Call to Order (Brett, 17:30, 1 min)
+
=== Call to Order ===
-
## Quorum
+
The meeting was called to order by Brett at 17:35.
-
# Agenda (Brett, 17:31, 2 min)
+
=== Agenda ===
-
## Additions to the Agenda
+
'''Moved''' by John MacGarva, seconded by Frank Melo that the Agenda be adopted as presented. Passed.
-
## ''Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
+
=== Minutes ===
-
# Minutes
+
'''Moved''' by John MacGarva, seconded by Frank Melo that the minutes of the September 6, 2016 board meeting be adopted as presented. Passed.
-
## Minutes of 2016-09-06 meeting (Susanna, 17:33, 3 min)
+
=== End of Term ===
-
### Errors or Omissions
+
Brett thanked the group for their time serving on the board.
-
### ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the September 6, 2016 board meeting be adopted as (presented/amended).
+
He equested that they would please review your Job Description and comment so as to update your role description.
-
# End of Term (Brett, 17:36, 5 min)
+
Brett stated his plan to run again and hope that the board members would also let their name stand again
-
#: Update your role description
+
=== Administrator's Report ===
-
#: Elections, CRG
+
Susanna had nothing to report from a administration point.
-
#: Running again
+
=== Financial Statements ===
-
# Administrator's Report (Susanna, 17:41, 5 min)
+
Susanna presented
-
# Financial
+
temporary year-end financial statements to the Board.
-
## Financial Statements (Susanna, 17:46, 10 min)
+
She advised board that there were still some outstanding charges that needed to be input along with year-end depreciationn entries needed to complete the Financial Statements.
-
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
+
=== Authorization of Payments over $500 or Beyond Budget ===
-
## Approval of cheques over $500 or outside budget (Susanna, 17:56, 3 min)
+
''' Moved''' by Igor Grujic, seconded by Nichole Boissonneault, that the Financial Statements be accepted as information. Passed.
-
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
+
 
-
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
+
 
-
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
+
'''Moved''' by Brett Wuth, seconded by Frank Melo, that payment of $667.50 to Chris Jorgensen for the Joint 2015 SAR Course be approved. Passed.
-
# Functional Area Reports
+
-
## Liaison (Brett, 17:59, 2 min)
+
'''Moved''' by Nichole Boissonneault, seconded by John MacGarva, that payment of $638.92 to Brett Wuth for the refund of purchases be approved. Passed.
-
##: RCMP mtg Oct 5, CNP Fire
+
 
-
## Fundraising (Igor, 18:01, 15 min)
+
 
-
##: Town & MD Council presentation
+
'''Moved''' by Brett Wuth, seconded Nichole Boissoneault, that 2015-2016 budget be amended to increase the category of Postal Services to $300. Passed.
-
##: Provincial training grant
+
 
-
##: Shell Social Investment Fund
+
=== Liaison ===
-
##: Shell Community Service Fund
+
Brett has a meeting with the Pincher Creek RCMP on Oct 5, 2016. Attempting to meet with new CNP Fire representative.
-
##:: ''Suggested motion: Moved by Igor Grujic, seconded by _______________ that the 2016-2017 Budget be amended to add the purchase of __________________________________________ at $_______.
+
=== Fundraising ===
-
## Training (Brett, 18:16, 5 min)
+
The Joint Town/MD presentation was well received, but the council questioned why the Province wasn't paying more in light of their new requirements. Asked for $20,000.00 operating costs.
-
##: Announcements
+
 
-
## Membership
+
The provincial training grant deadline was the end of September.
-
### Criminal Records Review (Susanna, 18:21, 2 min)
+
This year the grant was a joint application from the region led by SEASAR.
-
## Equipment (Brian, 18:23, 7 min)
+
We requested wilderness first-aid course, ATV and Team leader courses.
-
##: Search for new committee members
+
It is unlikely we will receive all of them.
-
## Pre-Plan (Brett, 18:30, 2 min)
+
 
-
##: Critique
+
The Shell Community Service Fund
-
## Technical Rescue (Brett, 18:32, 1 min)
+
allows only for capital purchases.
-
## Call Out -- no report
+
$1000 is to be applied to the MCP solar panel.
-
## Audit (Igor, 18:33, 1 min)
+
$500 toward boat equipment.
-
## Technology -- no report
+
These items are already in our budget.
-
## Prevention -- no report
+
 
-
# Strategic Planning (Brett, 18:34, 25 min)
+
The Fundraising Committee Recommend the remaining $500 be applied to the $700 laptop proposed by the Technology Committee.
-
# Adjournment (Brett, 18:59, 1 min)
+
 
-
#: If needed, our Next Board Meeting will be briefly, November 1, 17:30 prior to the 18:00 AGM and social.
+
'''Moved''' by Igor Grujic, seconded by Frank Melo that the 2016-2017 Budget be amended to add the purchase of laptop for $700.00. Passed.
-
#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.
+
 
 +
The Shell Community Service Fund application is due in January, 2017 and this can be used for training.
 +
It has been suggested we could apply for $10,000 to $12,000.
 +
 
 +
=== Training ===
 +
Grizzly lake wilderness training planned for October 8, 2016.
 +
 +
Russell Bruder will be presenting at the National SAR Conference in Edmonton.
 +
If members wish to attend the conference,
 +
some money available to help with your costs.
 +
 +
The SAR Basics course is running October 28-30 and November 18-20, 2016.
 +
There will me a mock search November 19, 2016.
 +
 
 +
November 1, 2016 will be our AGM with potluck and training session..
 +
 
 +
=== Membership Application ===
 +
No new criminal records reviews have been completed to date.
 +
 
 +
=== Equipment ===
 +
The mobile command post and briefing trailer have been moved to the Fire Hall.
 +
The briefing trailer has the hitch lock from the equipment trailer.
 +
The key is located in the truck with the 3 other labelled keys.
 +
Whoever looks after the equipment needs to start the vehicles once a month.
 +
 
 +
Both water system have been drained and winterized with pink antifreeze.
 +
Signs have been placed indicating so.
 +
 
 +
Markings indicating Search and Rescue will be affixed to the new briefing trailer some time in the next week.
 +
 
 +
The generator that Shell donated wasn't working right.
 +
Rite line did some work and cut his bill down to $430.00.
 +
 
 +
Nichole has volunteered to take over the battery and printer monthly maintenance.
 +
=== Technical Rescue ===
 +
The boat was not used as planned in the last exercise.
 +
=== Audit ===
 +
This year's audit will be conducted by Adam Grose and Cindy Mauthe-Drake.
 +
=== Strategic Planning ===
 +
We are running a SAR Basics course to increase the number of our members
 +
that meet the provincial requirements from the OFC and SAR Alberta.
 +
 
 +
ICS 100 is an online course but is not being taken advantage of by our members.
 +
The cost to run an instructed course is prohibitive.
 +
A cheap compromise would be to run the online course as a training night over two month.
 +
 
 +
The provincial requirements include that all members have a criminal records check.
 +
 
 +
Provincial ID Cards are required but there has been only a 30% success rate in getting the cards back from province.
 +
 
 +
The finalized version of the Letter of Commitment has not been received from SAR Alberta.
 +
 
 +
 
 +
=== Adjournment ===
 +
If needed, our Next Board Meeting will be briefly, November 1, 17:30 prior to the 18:00 AGM and social.
 +
 
 +
'''Moved''' by Igor Grujic, seconded by Frank Melo to adjourn. Passed.

Current revision

[edit] Status of this document

This document is a draft. It has not yet been adopted by the board.

[edit] Attending

Present:

Absent with Regret:

  • none

Quorum was achieved.

Guests:

[edit] Meeting

[edit] Call to Order

The meeting was called to order by Brett at 17:35.

[edit] Agenda

Moved by John MacGarva, seconded by Frank Melo that the Agenda be adopted as presented. Passed.

[edit] Minutes

Moved by John MacGarva, seconded by Frank Melo that the minutes of the September 6, 2016 board meeting be adopted as presented. Passed.

[edit] End of Term

Brett thanked the group for their time serving on the board. He equested that they would please review your Job Description and comment so as to update your role description. Brett stated his plan to run again and hope that the board members would also let their name stand again

[edit] Administrator's Report

Susanna had nothing to report from a administration point.

[edit] Financial Statements

Susanna presented temporary year-end financial statements to the Board. She advised board that there were still some outstanding charges that needed to be input along with year-end depreciationn entries needed to complete the Financial Statements.

[edit] Authorization of Payments over $500 or Beyond Budget

Moved by Igor Grujic, seconded by Nichole Boissonneault, that the Financial Statements be accepted as information. Passed.


Moved by Brett Wuth, seconded by Frank Melo, that payment of $667.50 to Chris Jorgensen for the Joint 2015 SAR Course be approved. Passed.

Moved by Nichole Boissonneault, seconded by John MacGarva, that payment of $638.92 to Brett Wuth for the refund of purchases be approved. Passed.


Moved by Brett Wuth, seconded Nichole Boissoneault, that 2015-2016 budget be amended to increase the category of Postal Services to $300. Passed.

[edit] Liaison

Brett has a meeting with the Pincher Creek RCMP on Oct 5, 2016. Attempting to meet with new CNP Fire representative.

[edit] Fundraising

The Joint Town/MD presentation was well received, but the council questioned why the Province wasn't paying more in light of their new requirements. Asked for $20,000.00 operating costs.

The provincial training grant deadline was the end of September. This year the grant was a joint application from the region led by SEASAR. We requested wilderness first-aid course, ATV and Team leader courses. It is unlikely we will receive all of them.

The Shell Community Service Fund allows only for capital purchases. $1000 is to be applied to the MCP solar panel. $500 toward boat equipment. These items are already in our budget.

The Fundraising Committee Recommend the remaining $500 be applied to the $700 laptop proposed by the Technology Committee.

Moved by Igor Grujic, seconded by Frank Melo that the 2016-2017 Budget be amended to add the purchase of laptop for $700.00. Passed.

The Shell Community Service Fund application is due in January, 2017 and this can be used for training. It has been suggested we could apply for $10,000 to $12,000.

[edit] Training

Grizzly lake wilderness training planned for October 8, 2016.

Russell Bruder will be presenting at the National SAR Conference in Edmonton. If members wish to attend the conference, some money available to help with your costs.

The SAR Basics course is running October 28-30 and November 18-20, 2016. There will me a mock search November 19, 2016.

November 1, 2016 will be our AGM with potluck and training session..

[edit] Membership Application

No new criminal records reviews have been completed to date.

[edit] Equipment

The mobile command post and briefing trailer have been moved to the Fire Hall. The briefing trailer has the hitch lock from the equipment trailer. The key is located in the truck with the 3 other labelled keys. Whoever looks after the equipment needs to start the vehicles once a month.

Both water system have been drained and winterized with pink antifreeze. Signs have been placed indicating so.

Markings indicating Search and Rescue will be affixed to the new briefing trailer some time in the next week.

The generator that Shell donated wasn't working right. Rite line did some work and cut his bill down to $430.00.

Nichole has volunteered to take over the battery and printer monthly maintenance.

[edit] Technical Rescue

The boat was not used as planned in the last exercise.

[edit] Audit

This year's audit will be conducted by Adam Grose and Cindy Mauthe-Drake.

[edit] Strategic Planning

We are running a SAR Basics course to increase the number of our members that meet the provincial requirements from the OFC and SAR Alberta.

ICS 100 is an online course but is not being taken advantage of by our members. The cost to run an instructed course is prohibitive. A cheap compromise would be to run the online course as a training night over two month.

The provincial requirements include that all members have a criminal records check.

Provincial ID Cards are required but there has been only a 30% success rate in getting the cards back from province.

The finalized version of the Letter of Commitment has not been received from SAR Alberta.


[edit] Adjournment

If needed, our Next Board Meeting will be briefly, November 1, 17:30 prior to the 18:00 AGM and social.

Moved by Igor Grujic, seconded by Frank Melo to adjourn. Passed.

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