Board of Directors/2016-10-04/Minutes

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* {{member|Frank Melo}} (Director at Large)
* {{member|Frank Melo}} (Director at Large)
* {{member|John MacGarva}} (Secretary)
* {{member|John MacGarva}} (Secretary)
 +
* {{member|Nichole Boissoneault}} (Director at Large)
* {{member|Susanna MacGarva}} (Administrator)
* {{member|Susanna MacGarva}} (Administrator)
Absent with Regret:
Absent with Regret:
-
* {{member|Nichole Boissoneault}} (Director at Large)
+
* none
Quorum was achieved.
Quorum was achieved.
Line 23: Line 24:
Guests:
Guests:
* {{member|Brian Balak}} (Equipment Committee)
* {{member|Brian Balak}} (Equipment Committee)
 +
* {{member|Ken Poulsen}}
 +
* {{member|Cindy Mauthe-Drake}}
== Meeting ==
== Meeting ==
__NOTOC__
__NOTOC__
-
# Call to Order
+
=== Call to Order ===
The meeting was called to order by Brett at 17:35.
The meeting was called to order by Brett at 17:35.
-
+
=== Agenda ===
-
## Quorum: Nichole Boissonneault, John MacGarva, Brett Wuth, Igor Grujic, Frank Melo,
+
'''Moved''' by John MacGarva, seconded by Frank Melo that the Agenda be adopted as presented. Passed.
-
Guests: Brian Balak, Ken Poulsen, Cindy Mauthe-Drake
+
=== Minutes ===
-
# Agenda (Brett, 17:36)
+
'''Moved''' by John MacGarva, seconded by Frank Melo that the minutes of the September 6, 2016 board meeting be adopted as presented. Passed.
-
Additions to the Agenda
+
=== End of Term ===
-
## ''Moved by _John MacGarva_, seconded by Frank Melo that the Agenda be adopted as (presented).
+
Brett thanked the group for their time serving on the board.
-
 
+
He equested that they would please review your Job Description and comment so as to update your role description.
-
Minutes
+
-
Minutes of 2016-09-06 meeting (Susanna, 17:37)
+
-
No Errors or Omissions
+
-
## '' Moved by _John MacGarva_, seconded by Frank Melo that the minutes of the September 6, 2016 board meeting be adopted as (presented).
+
-
# End of Term (Brett, 17:40)
+
-
Thanked group for their time serving on the board.
+
-
#:Requested that they would please review your Job Description and comment so as to update your role description.
+
-
#: Elections, CRG
+
Brett stated his plan to run again and hope that the board members would also let their name stand again
Brett stated his plan to run again and hope that the board members would also let their name stand again
-
# Administrator's Report (Susanna, 17:41, 5 min)
+
=== Administrator's Report ===
-
Nothing to report from a administration point.
+
Susanna had nothing to report from a administration point.
-
# Financial
+
=== Financial Statements ===
-
Financial Statements (Susanna, 17:46)
+
Susanna presented
-
Temporary Year end statements were presented to the Board. Advised board that there were still some outstanding charges that needed to be input along with y/e dep'n entries needed to complete Financial Statements.
+
temporary year-end financial statements to the Board.
-
## '' Moved by Igor Grujic, seconded by Nichole Boissonneault that the Financial Statements be accepted as information.
+
She advised board that there were still some outstanding charges that needed to be input along with year-end depreciationn entries needed to complete the Financial Statements.
-
Approval of cheques over $500 or outside budget (Susanna, 17:56)
+
=== Authorization of Payments over $500 or Beyond Budget ===
-
## ''Moved by Brett Wuth , seconded by Frank Melo that payment of $667.50 to Chris Jorgensen for Joint 2015 SAR Course_ be approved.
+
''' Moved''' by Igor Grujic, seconded by Nichole Boissonneault, that the Financial Statements be accepted as information. Passed.
-
## ''Moved by Nichole Boissonneault, seconded by John MacGarva that payment of $638.92 to Brett Wuth for _Refund of purchases be approved.
+
-
# Amend the Budget to increase Postal Services to 300.00 Motioned by Brett Wuth Seconded Nichole
+
-
# Functional Area Reports
+
 
-
## Liaison (Brett, 17:59)
+
'''Moved''' by Brett Wuth, seconded by Frank Melo, that payment of $667.50 to Chris Jorgensen for the Joint 2015 SAR Course be approved. Passed.
-
Brett has a meeting with the RCMP on Oct 5,2016. Attempting to meet with new CNP Fire representative
+
-
## Fundraising (Igor, 18:01) The Joint Town/MD presentation was well received, but the council questioned why the Province wasn't paying more in light of their new requirements. Asked for $20,000.00 operating costs
+
-
##: Provincial training grant Deadline was the end of September, Wilderness course, ATV and Team leader courses were asked but not likely granted
+
-
##: Shell Social Investment Fund Allows only for capital purchases used to purchase a lap top ($700.) 2000 to be applied to solar panel 1500.
+
-
Budget amended to allow for the 700.00 laptop
+
-
Shell Community Service Fund application due in Jan 2017 and this can be used for training and we are asking for $12,000
+
-
##: ''Moved by Igor Grujic, seconded by __Frank Melo__ that the 2016-2017 Budget be amended to add the purchase of laptop for $_700.00_.
+
-
#Training (Brett, 18:16)
+
-
Grizzly lake wilderness training Oct 8,2016 Gun or Bear Spray recommended.
+
-
##: Announcements
+
'''Moved''' by Nichole Boissonneault, seconded by John MacGarva, that payment of $638.92 to Brett Wuth for the refund of purchases be approved. Passed.
-
Provincal SAR Training Russell Bruder is teaching. Some money available to help with your costs.
+
-
SAR Fund course is running Oct 28-30 and Nov 18-20,2016 Mock Search Nov 19,2016
+
-
Nov 1,2016 AGM c/w potluck and training session.
+
-
## Membership Application Oli Larsen
 
-
### Criminal Records Review (Susanna) No new Criminal Records have been completed to date.
 
-
## Equipment (Brian, 18:23)
 
-
Command post and Briefing trailer is moved to the Fire Hall. Briefing has the equipment trailer ball lock hitch.
 
-
Key is located in the Truck c/w 3 other labelled keys. Who ever looks after the equipment the vehicles need to be started once a month. Both water system need to be drained and winterized with pink antifreeze. CN Signs have completed Signage and they will be affixed some time in the next week. Generator that Shell donated wasn't working right and Rite line did some work and cut his bill down to $430.00.
 
-
Search for new committee members Nichole volunteered to take over the Battery and printer the monthly maintenance.
 
-
##: Search for new committee members
 
-
## Pre-Plan (Brett, 18:30, 2 min)nothing
 
-
##: Critique
 
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## Technical Rescue (Brett, 18:32) The boat was not used at the last exercise.
 
-
Brett expressed frustration at not being able to use and prefect Technical Rescue technics
 
-
## Call Out -- no report
 
-
## Audit (Igor, 18:33, 1 min)This year's audit will be conducted by Adam Grose and Cindy Mauthe-Drake
 
-
## Technology -- no report
 
-
## Prevention -- no report
 
-
# Strategic Planning (Brett, 18:34)
 
-
OFC and the Province has requirements that we'll be required to have.
 
-
We are running SAR Fund to increase our membership
+
'''Moved''' by Brett Wuth, seconded Nichole Boissoneault, that 2015-2016 budget be amended to increase the category of Postal Services to $300. Passed.
-
ICS 100 is an online course but not being taken advantage of. This is a cost prohibited course. A cheap compromise to run the online course as a training night over two month. Prize as a reward??
+
-
All members are required to have a Criminal Records check.
+
-
ID Cards are required there has been a 30% success rate. Lucas Gruba offered and has not come thru.
+
-
Letter of commitment has not been completed by the Province.
+
-
# Adjournment (Brett, 18:59, 1 min)
+
=== Liaison ===
-
#: If needed, our Next Board Meeting will be briefly, November 1, 17:30 prior to the 18:00 AGM and social.
+
Brett has a meeting with the Pincher Creek RCMP on Oct 5, 2016. Attempting to meet with new CNP Fire representative.
-
#: ''Suggested motion: Moved by Igor Grujic, seconded by to adjourn.
+
=== Fundraising ===
 +
The Joint Town/MD presentation was well received, but the council questioned why the Province wasn't paying more in light of their new requirements. Asked for $20,000.00 operating costs.
 +
The provincial training grant deadline was the end of September.
 +
This year the grant was a joint application from the region led by SEASAR.
 +
We requested wilderness first-aid course, ATV and Team leader courses.
 +
It is unlikely we will receive all of them.
 +
The Shell Community Service Fund
 +
allows only for capital purchases.
 +
$1000 is to be applied to the MCP solar panel.
 +
$500 toward boat equipment.
 +
These items are already in our budget.
 +
 +
The Fundraising Committee Recommend the remaining $500 be applied to the $700 laptop proposed by the Technology Committee.
 +
 +
'''Moved''' by Igor Grujic, seconded by Frank Melo that the 2016-2017 Budget be amended to add the purchase of laptop for $700.00. Passed.
 +
 +
The Shell Community Service Fund application is due in January, 2017 and this can be used for training.
 +
It has been suggested we could apply for $10,000 to $12,000.
 +
 +
=== Training ===
 +
Grizzly lake wilderness training planned for October 8, 2016.
 +
Russell Bruder will be presenting at the National SAR Conference in Edmonton.
 +
If members wish to attend the conference,
 +
some money available to help with your costs.
 +
 +
The SAR Basics course is running October 28-30 and November 18-20, 2016.
 +
There will me a mock search November 19, 2016.
 +
 +
November 1, 2016 will be our AGM with potluck and training session..
 +
 +
=== Membership Application ===
 +
No new criminal records reviews have been completed to date.
 +
 +
=== Equipment ===
 +
The mobile command post and briefing trailer have been moved to the Fire Hall.
 +
The briefing trailer has the hitch lock from the equipment trailer.
 +
The key is located in the truck with the 3 other labelled keys.
 +
Whoever looks after the equipment needs to start the vehicles once a month.
 +
 +
Both water system have been drained and winterized with pink antifreeze.
 +
Signs have been placed indicating so.
 +
 +
Markings indicating Search and Rescue will be affixed to the new briefing trailer some time in the next week.
 +
 +
The generator that Shell donated wasn't working right.
 +
Rite line did some work and cut his bill down to $430.00.
 +
 +
Nichole has volunteered to take over the battery and printer monthly maintenance.
 +
=== Technical Rescue ===
 +
The boat was not used as planned in the last exercise.
 +
=== Audit ===
 +
This year's audit will be conducted by Adam Grose and Cindy Mauthe-Drake.
 +
=== Strategic Planning ===
 +
We are running a SAR Basics course to increase the number of our members
 +
that meet the provincial requirements from the OFC and SAR Alberta.
 +
 +
ICS 100 is an online course but is not being taken advantage of by our members.
 +
The cost to run an instructed course is prohibitive.
 +
A cheap compromise would be to run the online course as a training night over two month.
 +
 +
The provincial requirements include that all members have a criminal records check.
 +
 +
Provincial ID Cards are required but there has been only a 30% success rate in getting the cards back from province.
-
Adjournment (Brett, 18:59, 1 min)
+
The finalized version of the Letter of Commitment has not been received from SAR Alberta.
-
If needed, our Next Board Meeting will be briefly, November 1, 17:30 prior to the 18:00 AGM and social.
+
-
Suggested motion: Moved by _Igor Grujic_, seconded by Frank Melo to adjourn.
+
-
Page Discussion Edit History Move Watch
 
-
Susanna MacGarva My talk My preferences My watchlist My contributions Log out
 
-
Navigation
+
=== Adjournment ===
-
Main Page
+
If needed, our Next Board Meeting will be briefly, November 1, 17:30 prior to the 18:00 AGM and social.
-
Calendar
+
-
Recent changes
+
-
Help
+
-
hidden pages
+
-
Members
+
-
Rope
+
-
Search
+
'''Moved''' by Igor Grujic, seconded by Frank Melo to adjourn. Passed.
-
+
-
Toolbox
+
-
What links here
+
-
Related changes
+
-
Upload file
+
-
Special pages
+
-
Printable version
+
-
Permanent link
+

Current revision

[edit] Status of this document

This document is a draft. It has not yet been adopted by the board.

[edit] Attending

Present:

Absent with Regret:

  • none

Quorum was achieved.

Guests:

[edit] Meeting

[edit] Call to Order

The meeting was called to order by Brett at 17:35.

[edit] Agenda

Moved by John MacGarva, seconded by Frank Melo that the Agenda be adopted as presented. Passed.

[edit] Minutes

Moved by John MacGarva, seconded by Frank Melo that the minutes of the September 6, 2016 board meeting be adopted as presented. Passed.

[edit] End of Term

Brett thanked the group for their time serving on the board. He equested that they would please review your Job Description and comment so as to update your role description. Brett stated his plan to run again and hope that the board members would also let their name stand again

[edit] Administrator's Report

Susanna had nothing to report from a administration point.

[edit] Financial Statements

Susanna presented temporary year-end financial statements to the Board. She advised board that there were still some outstanding charges that needed to be input along with year-end depreciationn entries needed to complete the Financial Statements.

[edit] Authorization of Payments over $500 or Beyond Budget

Moved by Igor Grujic, seconded by Nichole Boissonneault, that the Financial Statements be accepted as information. Passed.


Moved by Brett Wuth, seconded by Frank Melo, that payment of $667.50 to Chris Jorgensen for the Joint 2015 SAR Course be approved. Passed.

Moved by Nichole Boissonneault, seconded by John MacGarva, that payment of $638.92 to Brett Wuth for the refund of purchases be approved. Passed.


Moved by Brett Wuth, seconded Nichole Boissoneault, that 2015-2016 budget be amended to increase the category of Postal Services to $300. Passed.

[edit] Liaison

Brett has a meeting with the Pincher Creek RCMP on Oct 5, 2016. Attempting to meet with new CNP Fire representative.

[edit] Fundraising

The Joint Town/MD presentation was well received, but the council questioned why the Province wasn't paying more in light of their new requirements. Asked for $20,000.00 operating costs.

The provincial training grant deadline was the end of September. This year the grant was a joint application from the region led by SEASAR. We requested wilderness first-aid course, ATV and Team leader courses. It is unlikely we will receive all of them.

The Shell Community Service Fund allows only for capital purchases. $1000 is to be applied to the MCP solar panel. $500 toward boat equipment. These items are already in our budget.

The Fundraising Committee Recommend the remaining $500 be applied to the $700 laptop proposed by the Technology Committee.

Moved by Igor Grujic, seconded by Frank Melo that the 2016-2017 Budget be amended to add the purchase of laptop for $700.00. Passed.

The Shell Community Service Fund application is due in January, 2017 and this can be used for training. It has been suggested we could apply for $10,000 to $12,000.

[edit] Training

Grizzly lake wilderness training planned for October 8, 2016.

Russell Bruder will be presenting at the National SAR Conference in Edmonton. If members wish to attend the conference, some money available to help with your costs.

The SAR Basics course is running October 28-30 and November 18-20, 2016. There will me a mock search November 19, 2016.

November 1, 2016 will be our AGM with potluck and training session..

[edit] Membership Application

No new criminal records reviews have been completed to date.

[edit] Equipment

The mobile command post and briefing trailer have been moved to the Fire Hall. The briefing trailer has the hitch lock from the equipment trailer. The key is located in the truck with the 3 other labelled keys. Whoever looks after the equipment needs to start the vehicles once a month.

Both water system have been drained and winterized with pink antifreeze. Signs have been placed indicating so.

Markings indicating Search and Rescue will be affixed to the new briefing trailer some time in the next week.

The generator that Shell donated wasn't working right. Rite line did some work and cut his bill down to $430.00.

Nichole has volunteered to take over the battery and printer monthly maintenance.

[edit] Technical Rescue

The boat was not used as planned in the last exercise.

[edit] Audit

This year's audit will be conducted by Adam Grose and Cindy Mauthe-Drake.

[edit] Strategic Planning

We are running a SAR Basics course to increase the number of our members that meet the provincial requirements from the OFC and SAR Alberta.

ICS 100 is an online course but is not being taken advantage of by our members. The cost to run an instructed course is prohibitive. A cheap compromise would be to run the online course as a training night over two month.

The provincial requirements include that all members have a criminal records check.

Provincial ID Cards are required but there has been only a 30% success rate in getting the cards back from province.

The finalized version of the Letter of Commitment has not been received from SAR Alberta.


[edit] Adjournment

If needed, our Next Board Meeting will be briefly, November 1, 17:30 prior to the 18:00 AGM and social.

Moved by Igor Grujic, seconded by Frank Melo to adjourn. Passed.

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