Board of Directors/2016-10-04/Minutes

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Status of this document

This document is a draft. It has not yet been adopted by the board.

Attending

Present:

Absent with Regret:

Quorum was achieved.

Guests:

Meeting

  1. Call to Order (Brett, 17:35)
    1. Quorum: Nichole Boissonneault, John MacGarva, Brett Wuth, Igor Grujic, Frank Melo, 
  Guests: Brian Balak, Ken Poulsen, Cindy Mauthe-Drake
  1. Agenda (Brett, 17:36) 
  Additions to the Agenda
    1. Moved by _John MacGarva_, seconded by Frank Melo that the Agenda be adopted as (presented).

Minutes Minutes of 2016-09-06 meeting (Susanna, 17:37) No Errors or Omissions

    1. Moved by _John MacGarva_, seconded by Frank Melo that the minutes of the September 6, 2016 board meeting be adopted as (presented).
  2. End of Term (Brett, 17:40)

Thanked group for their time serving on the board.

  1. Requested that they would please review your Job Description and comment so as to update your role description.
    Elections, CRG

Brett stated his plan to run again and hope that the board members would also let their name stand again

  1. Administrator's Report (Susanna, 17:41, 5 min) 
Nothing to report from a administration point.
  1. Financial

Financial Statements (Susanna, 17:46) Temporary Year end statements were presented to the Board. Advised board that there were still some outstanding charges that needed to be input along with y/e dep'n entries needed to complete Financial Statements.

    1. Moved by Igor Grujic, seconded by Nichole Boissonneault that the Financial Statements be accepted as information.

Approval of cheques over $500 or outside budget (Susanna, 17:56)

    1. Moved by Brett Wuth , seconded by Frank Melo that payment of $667.50 to Chris Jorgensen for Joint 2015 SAR Course_ be approved.

Amend the Budget to increase Postal Services to 300.00 Motioned by Brett Wuth Seconded Nichole Suggested motion: Moved by Nohole Boissonneault, seconded by John MacGarva that payment of $638.92 to Brett Wuth for _Refund of purchases be approved.


  1. Administrator's Report (Susanna, 17:41, 5 min)
  2. Financial
    1. Financial Statements (Susanna, 17:46, 10 min)
      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
    2. Approval of cheques over $500 or outside budget (Susanna, 17:56, 3 min)
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
  3. Functional Area Reports
    1. Liaison (Brett, 17:59, 2 min)
      RCMP mtg Oct 5, CNP Fire
    2. Fundraising (Igor, 18:01, 15 min)
      Town & MD Council presentation
      Provincial training grant
      Shell Social Investment Fund
      Shell Community Service Fund
      Suggested motion: Moved by Igor Grujic, seconded by _______________ that the 2016-2017 Budget be amended to add the purchase of __________________________________________ at $_______.
    3. Training (Brett, 18:16, 5 min)
      Announcements
    4. Membership
      1. Criminal Records Review (Susanna, 18:21, 2 min)
    5. Equipment (Brian, 18:23, 7 min)
      Search for new committee members
    6. Pre-Plan (Brett, 18:30, 2 min)
      Critique
    7. Technical Rescue (Brett, 18:32, 1 min)
    8. Call Out -- no report
    9. Audit (Igor, 18:33, 1 min)
    10. Technology -- no report
    11. Prevention -- no report
  4. Strategic Planning (Brett, 18:34, 25 min)
  5. Adjournment (Brett, 18:59, 1 min)
    If needed, our Next Board Meeting will be briefly, November 1, 17:30 prior to the 18:00 AGM and social.
    Suggested motion: Moved by _______________, seconded by _______________ to adjourn.


Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for ______________________ be approved. Functional Area Reports Liaison (Brett, 17:59, 2 min) RCMP mtg Oct 5, CNP Fire Fundraising (Igor, 18:01, 15 min) well received but the council questioned why the Province wasn't paying more in light of their new requirements. Asked for $20,000.00 operating costs Town & MD Council presentation Provincial training grant Deadline was the end of September, Wilderness course, ATV and Team leader courses were asked but not likely granted Shell Social Investment Fund Allows only for capital purchases used to purchase a lap top ($700.) 2000 to be applied to solar panel 1500. Budget amended to allow for the 700.00 laptop Shell Community Service Fund application in Jan 2017 and this can be used training asking for $12,000 Suggested motion: Moved by Igor Grujic, seconded by __Frank Melo__ that the 2016-2017 Budget be amended to add the purchase of __________________________________________ at $_______. Training (Brett, 18:16, 5 min) Grizzly lake wilderness training Oct 8,2016 Gun or Bear Spray recomended Announcements Provincal SAR Training Russell Bruder is teaching. Some money available to help with your costs. SAR Fund course is running Oct 28-30 and Nov 18-20,2016 Mock Search Nov 19,2016 Nov 1,2016 AGM c/w potluck and training session. Membership Application Oli Larsen Criminal Records Review (Susanna, 18:21, 2 min) Equipment (Brian, 18:23, 7 min) Command post and Briefing trailer is moved to the Fire Hall. Briefing has the equipment trailer ball lock hitch. Key is located in the Truck c/w 3 other labelled keys. Who ever looks after the equipment the vehicles need to be started once a month. Both water system need to be drained and winterized with pink antifreeze. CN Signs have completed Signage and they will be affixed some time in the next week. Generator that Shell donated wasn't working right and Rite line did some work and cut his bill down to $430.00. Search for new committee members Nichole volunteered to take over the Battery and printer the monthly maintenance. Pre-Plan (Brett, 18:30, 2 min) Critique Technical Rescue (Brett, 18:32, 1 min) The boat was not used at the last exercise. Call Out -- no report Audit (Igor, 18:33, 1 min) Technology -- no report Prevention -- no report Strategic Planning (Brett, 18:34, 25 min)OFC and the Province has requirements that we'll be required to have. we are running SAR Fund to increase our membership ICS 100 is an online course but not being taken advantage of. This is a cost prohibited course. A cheap compromise to run the online course as a training night over two month. Prize as a reward?? All members are required to have a Criminal Records check. ID Cards are required there has been a 30% success rate. Lucas Gruba offered and has not come thru. Letter of commitment has not been completed by the Province.

Adjournment (Brett, 18:59, 1 min) If needed, our Next Board Meeting will be briefly, November 1, 17:30 prior to the 18:00 AGM and social. Suggested motion: Moved by _Igor Grujic_, seconded by _______________ to adjourn.

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