Board of Directors/2017-10-03/Minutes

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(New page: __NOTOC__ # Call to Order (Brett, 17:30) ## Status of this document This document is a draft. It has not yet been adopted by the board. ## Attending #Present: Brent Wuth (President) F...)
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__NOTOC__
__NOTOC__
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# Call to Order (Brett, 17:30)
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== Status of this document ==
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## Status of this document
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This document is a draft.
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It has not yet been adopted by the board.
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<!--
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This document is a draft. It has not yet been adopted by the board.
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==Attending==
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## Attending
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#Present:
#Present:
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Rose Bonertz (Administrator, non-voting)
Rose Bonertz (Administrator, non-voting)
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#Absent with Regret:
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==Absent with Regret:==
None
None
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Quorum was achieved.
Quorum was achieved.
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#Guests:
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==Guests:==
None
None
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# Agenda (Brett, 17:31, 2 min)
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== Meeting ==
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=== Call to Order ===
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The meeting was called to order by Brett at 17:30. Rose recorded the minutes.
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=== Agenda === (Brett, 17:31)
## Additions to the Agenda
## Additions to the Agenda
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## ''Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
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## ''Suggested motion: Moved by Frank Melo seconded by Igor Grujic that the Agenda be adopted as presented. Carried.
# Minutes
# Minutes
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## Minutes of 2017-06-06 meeting (Rose, 17:33, 3 min)
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## Minutes of 2017-06-06 meeting (Rose, 17:33)
### Errors or Omissions
### Errors or Omissions
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### ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the June 6, 2017 board meeting be adopted as (presented/amended).
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### ''Suggested motion: Moved by John MacGarva seconded by Brett Wuth that the minutes of the June 6, 2017 board meeting be adopted as presented. Carried
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## Minutes of 2017-09-07 meeting (Rose, 17:36, 3 min)
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## Minutes of 2017-09-07 meeting (Rose, 17:36)
### Errors or Omissions
### Errors or Omissions
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### ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the September 7, 2017 board meeting be adopted as (presented/amended).
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### ''Suggested motion: Moved by John MacGarva, seconded by Igor Grujic that the minutes of the September 7, 2017 board meeting be adopted as presented. Carried
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# Incidents (Brett, 17:39, 5 min)
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# Incidents (Brett, 17:39)
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#: During the Kenow Fire, Pincher SAR supported the Pincher fire department (PCES) by providing a feeding and recuperation station using our Briefing Trailer. Service was provided within the evacuation zone at Twin Butte for 36 hours September 12 - 13 until the staging area was shut down.
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#: During the Kenow Fire, Pincher SAR supported the Pincher fire department (PCES) by providing a feeding and recuperation station using our Briefing Trailer. Service was provided within the evacuation zone at Twin Butte for 36 hours September 12 - 13 until the staging area was shut down. Brett Wuth, Matt Lynch and Cindy were on site during this time.
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# Administrator's Report (Rose, 17:41, 5 min)
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# Administrator's Report (Rose, 17:41)
# Financial
# Financial
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## Financial Statements (Rose, 17:46, 10 min)
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## Financial Statements (Rose, 17:46)
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
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## Budget Corrections (Brett, 17:56, 5 min)
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Rose presented the financial statements.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2016-2017 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2016-2017 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
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##: ''Suggested motion: Moved by Brett Wuth, seconded by John MacGarva that the Financial Statements be accepted as information.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2016-2017 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
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## Budget Corrections (Brett, 17:56)
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## Audit (Igor, 18:01, 3 min)
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##: ''Suggested motion: Moved by Brett Wuth, seconded by John MacGarva that the 2016-2017 Budget be amended by increasing the Recruitment and Retention category from $300 to $350.00.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ to appoint _______________ and _______________ to act as auditors for the Society for the financial year ending August 31, ________.
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## Approval of cheques over $500 or outside budget (Rose, 18:04, 3 min)
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Rose will update the year end financials and upload to wiki for Board approval and submission to the auditors.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to Red Ink Investments for administrator's services in the month of _____________ be approved.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
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## Audit (Igor, 18:01)
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
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##: ''Suggested motion: Moved by Igor Grujic, seconded by Brett Wuth to appoint Cindy Drake and Adam Grosse to act as auditors for the Society for the financial year ending August 31, 2017.
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Igor will contact Cindy Drake and Adam Grosse to see if they are available to conduct audit.
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## Approval of cheques over $500 or outside budget (Rose, 18:04)
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No cheques over $500.00 for this month.
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## Budget (Brett/Igor, 18:07, 15 min)
## Budget (Brett/Igor, 18:07, 15 min)
##: ''Suggestion Motion: Moved by ______________, seconded by ______________ that the 2017-2018 budget be adopted as (presented/amended) and that expenditures be authorized to the total of each line item of the budget, with any individual expenditure of over $500 requiring additional board approval.
##: ''Suggestion Motion: Moved by ______________, seconded by ______________ that the 2017-2018 budget be adopted as (presented/amended) and that expenditures be authorized to the total of each line item of the budget, with any individual expenditure of over $500 requiring additional board approval.

Revision as of 15:31, 4 October 2017

Status of this document

This document is a draft. It has not yet been adopted by the board.

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