Board of Directors/2017-10-03/Minutes

From PCSAR

1. Call to Order (Brett, 17:30)
   1. Status of this document

This document is a draft. It has not yet been adopted by the board.

1. 1. Attending

1. Present:

Brent Wuth (President) Frank Melo (Director at Large) Igor Grujic (Director at Large) John MacGarva (Director at Large) Rose Bonertz (Administrator, non-voting)

1. Absent with Regret:

None

Quorum was achieved.

1. Guests:

None

1. Agenda (Brett, 17:31, 2 min)
   1. Additions to the Agenda
   2. Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
2. Minutes
   1. Minutes of 2017-06-06 meeting (Rose, 17:33, 3 min)
      1. Errors or Omissions
      2. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the June 6, 2017 board meeting be adopted as (presented/amended).
   2. Minutes of 2017-09-07 meeting (Rose, 17:36, 3 min)
      1. Errors or Omissions
      2. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the September 7, 2017 board meeting be adopted as (presented/amended).
3. Incidents (Brett, 17:39, 5 min)

   During the Kenow Fire, Pincher SAR supported the Pincher fire department (PCES) by providing a feeding and recuperation station using our Briefing Trailer. Service was provided within the evacuation zone at Twin Butte for 36 hours September 12 - 13 until the staging area was shut down.

4. Administrator's Report (Rose, 17:41, 5 min)
5. Financial
   1. Financial Statements (Rose, 17:46, 10 min)

      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.

   2. Budget Corrections (Brett, 17:56, 5 min)

      Suggested motion: Moved by _______________, seconded by _______________ that the 2016-2017 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2016-2017 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2016-2017 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

   3. Audit (Igor, 18:01, 3 min)

      Suggested motion: Moved by _______________, seconded by _______________ to appoint _______________ and _______________ to act as auditors for the Society for the financial year ending August 31, ________.

   4. Approval of cheques over $500 or outside budget (Rose, 18:04, 3 min)

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to Red Ink Investments for administrator's services in the month of _____________ be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.

   5. Budget (Brett/Igor, 18:07, 15 min)

      Suggestion Motion: Moved by ______________, seconded by ______________ that the 2017-2018 budget be adopted as (presented/amended) and that expenditures be authorized to the total of each line item of the budget, with any individual expenditure of over $500 requiring additional board approval.

6. Functional Area Reports
   1. Liaison (Brett, 18:22, 5 min)

      SARA Financial Controversy, GM Oct 21, Drayton Valley, Code of Conduct, New Training Coordinator, Communications Strategy, CSA Curriculum Workshop Nov 3-5, Burnt Timber training site, Norquest College, AGM 2018

   2. Fundraising (Brett/Igor, 18:27, 3 min)
      1. Training grant application (done)
      2. Shell SIF grant application (done)
      3. Shell CSF grant application
   3. Training (Brett, 18:30, 3 min)
   4. Equipment (John, 18:33, 5 min)
   5. Pre-Plan (Brett, 18:38, 2 min)

      manager on-call changes

7. Strategic Planning (Brett, 18:40, 18 min)
8. Adjournment (Brett, 18:58, 1 min)

   Next Board Meeting: December 5, 17:30

   Suggested motion: Moved by _______________, seconded by _______________ to adjourn.