Board of Directors/2018-03-06/Minutes

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Revision as of 16:52, 8 March 2018

Status of this document

This document is a draft. It has not yet been adopted by the board.

Attending

Present:

Brett Wuth (President)
Igor Grujic (Secretary/Treasurer)
Frank Melo (Director at Large)
Cindy Mauthe Drake (Director at Large)
Rose Bonertz (Administrator)

Absent with Regret:

None

Quorum was achieved.

Guests:

None

Meeting

Call to Order

The meeting was called to order by Brett at 17:30. Rose recorded the minutes.

Agenda

Moved by Igor Grujic seconded by Frank Melo that the Agenda be adopted as presented. Carried.

Minutes

Minutes of 2018-01-02 meeting (Rose)
Moved by Igor Grujic, seconded by Frank Melo that the minutes of the January 2, 2018 board meeting be adopted as presented. Carried.

New Member Applications

New Member Applications (Brett)
Suggested motion: Moved by Brett Wuth, seconded by Cindy Mauthe Drake that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society: Carried
- Bree Kullman
Suggested motion: Moved by Frank Melo, seconded by Igor Grujic that the following applicants be recommended as Members of the Community Response Group: Carried
- Celesa Horvath
- Bernice Cyr

Incident Report

Incidents (Brett)
- 2018-01-07 Tent Mountain Snow Bike After midnight near the BC Border, it was reported that a 43 year old male snowmobiler was alone and unable to extract himself. Two PCSAR snowmobilers responded to request for support but were not deployed from muster point.
- 2018-01-20 Seven Gates Snowmobiler PCES received a call from a concerned wife that her husband was 2 hours late from a solo snowmobile trip. This incident was referred to RCMP who in turn, called PCSAR and requested assistance. In the end a friend of stranded snowmobiler rescued him and PCSAR stood down.
- 2018-02-23 Ground Blizzard On February 23rd a Emergency Response Centre was set up and PCSAR was requested to be on stand-by to assist in retrieval of both stranded motorist and rural homes in case of injury or accident. PCSAR was to assist the ambulance service with snowmobiles/other measures to reach anyone in medical distress. No calls came in and PCSAR stood down at 1:30 pm on February 24th.

Administrators Report

The T3010 Charity Form has been completed and submitted as well as the Alberta Registries form although the ladder may be returned due Rose signing it.

Financial Statements (Rose)
Moved by Igor Grujic, seconded by Cindy Mauthe Drake that the Financial Statements be accepted as information. Carried.

Approval of cheques over $500 or outside budget (Rose)
Moved by Brett Wuth, seconded by Igor Grujic that payment of $1,977.64 to Rose Bonertz for Administrative Services in the months of December, January and February be approved. Carried.

Liaison

regional SAR meeting 2018-01-07, elections
Brett will be attending this meeting in Lethbridge. Matt Lynch, the Deputy Director for the region, (a Pincher SAR member) is resigning. Brett may offer his nomination in order to ensure representation for this area. Igor may attend meeting with Brett.

Community Response Group

Brett met with Wanda in December and she would like PCSAR to continue to perform as the secretariat for them. It was agreed that we would make recommendations on new members applications for the Community Response Group, which means we will do the review and recommendation process.

PC RCMP

This meeting is currently on hold due to conflicting dates. Brett, Wanda and Jeff Feist will be attending once a date is set. Brett will let everyone know which date so those who wish to attend may.

Fundraising

The Shell application has not been submitted for the Community Response Group. Frank will look into this.

Training

First Aid after meeting tonight.
January 13th and 14th is Avalanche Training
Technical Rescue January 18th
January 23-27th Canadian Military Winter Survival Training in Cold Lake, Alberta.
March 2-4 and 16-18 SAR Basics in Lethbridge
Next month Brett will be conducting a Preparing for Disaster training that will be open to the public.

Membership

No Chair-No report

Equipment

No Chair however Frank indicated that he has no equipment concerns at this point. Frank will talk to Pat regarding plowing and ensuring vehicles are plugged in during extreme cold.

Pre-Plan

No report

Technical Rescue

No Report

Audit

Highest priority. The audit is very close to being completed. Due to some errors by administration corrections had to be made. Brett is working diligently to complete these so administration can complete the annual Charities Return.

Strategic Planning

Brett stated the importance of new members. Asked Board for ideas on recruitment.
New brochures and postures to be dispursed within the communities.
Utilization of other Face Book pages ie; the area MD's
Possible reward system as a motivator ie; Castle Mountain Ski Patrol offers daily ski passes.

Adjournment

Next Board Meeting: February 6, 2018

Moved by Frank Melo, seconded by Igor Grujic to adjourn. Carried.

Adjourned at 18:55.

Retrieved from "http://pcsar.dyndns.org:8080/mediawiki/index.php/Board_of_Directors/2018-03-06/Minutes"

@@ Line 43: / Line 43: @@
 #:* Celesa Horvath
 #:* Bernice Cyr
+===Incident Report===
+# [[Incidents]] (Brett)
+#* {{incident|2018-01-07 Tent Mountain Snow Bike}} After midnight near the BC Border, it was reported that a 43 year old male snowmobiler was alone and unable to extract himself.  Two PCSAR snowmobilers responded to request for support but were not deployed from muster point.
+#* {{incident|2018-01-20 Seven Gates Snowmobiler}} PCES received a call from a concerned wife that her husband was 2 hours late from a solo snowmobile trip.  This incident was referred to RCMP who in turn, called PCSAR and requested assistance.  In the end a friend of stranded snowmobiler rescued him and PCSAR stood down.
+#* {{incident|2018-02-23 Ground Blizzard}} On February 23rd a Emergency Response Centre was set up and PCSAR was requested to be on stand-by to assist in retrieval of both stranded motorist and rural homes in case of injury or accident.  PCSAR was to assist the ambulance service with snowmobiles/other measures to reach anyone in medical distress.  No calls came in and PCSAR stood down at 1:30 pm on February 24th.
 === Administrators Report ===