Board of Directors/2018-05-01/Minutes

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(New page: __NOTOC__ == Status of this document == This document is a draft. It has not yet been adopted by the board. == Attending == Present: * {{member|Brett Wuth}} (President) * {{member|Igor...)
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__NOTOC__
__NOTOC__
== Status of this document ==
== Status of this document ==
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This document is a draft.
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These minutes have been adopted by the boat on [[Board of Directors/2018-06-05/Minutes|2018-06-05]].
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It has not yet been adopted by the board.
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They can be further amended by a board resolution.
== Attending ==
== Attending ==
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Absent with Regret:
Absent with Regret:
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* * {{member|Cindy Mauthe Drake}} (Director at Large)
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* {{member|Cindy Mauthe Drake}} (Director at Large)
Quorum was achieved.
Quorum was achieved.
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=== Administrators Report ===
=== Administrators Report ===
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Its time to review the contract for Administrator Rose Bonertz. It was decided that a committee consisting of Brett Wuth and Igor Grujic review the contract and working relationship.
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Its time to review the contract for Administrator Rose Bonertz.
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'''Moved''' by Frank Melo, seconded by Brett Wuth
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 +
'''Moved''' by Frank Melo, seconded by Brett Wuth that a committee consisting of Brett Wuth and Igor Grujic review the contract and working relationship. Carried.
=== Financial Statements ===
=== Financial Statements ===
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'''Moved''' by Igor Grujic, seconded by Cindy Mauthe Drake that the Financial Statements be accepted as information. Carried.
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'''Moved''' by Igor Grujic, seconded by Frank Melo that the Financial Statements be accepted as information. Carried.
=== Approval of cheques over $500 or outside budget ===
=== Approval of cheques over $500 or outside budget ===
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'''Moved''' by Brett Wuth, seconded by Igor Grujic that payment of $1,977.64 to Rose Bonertz for Administrative Services in the months of December, January and February be approved. Carried.
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'''Moved''' by Brett Wuth, seconded by Igor Grujic that payment of $2,563.51 to Rose Bonertz for Administrative Services in the months of March ($871.16) and the month of April ($1,400.00) and postage ($92.35) Carried.
 +
'''Moved''' by Frank Melo, seconded by Igor Grujic that payment of $1,345.18 to Infosat for yearly satellite phone access be approved. Carried
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'''Moved''' by Frank Melo, seconded by Brett Wuth that payment of $1,659.63 to Town of Pincher Creek for fleet registration and insurance be approved. Carried
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=== Liaison ===
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===Budget Changes===
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* SARA - Deputy Director for SAR Alberta Southern Region election was held and Brett Wuth was elected for that position. There is a new newsletter for SAR Alberta which should be in all members email. SAR Alberta has also sent out a survey on how well SAR Alberta is doing and Brett requested everyone take part in survey. The Provincial Training Conference will be held in Drayton Valley in April. There are new policies on how SAR Alberta handles finances.
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'''Moved''' by Igor Grujic, seconded by Brett Wuth that the 2017-2018 Budget be amended by increasing the Bank Services category from $50.00 to $100.00.
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The issues brought up in an earlier email distributed widely has been referred to the Disciplinary Committee.
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Carried.
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* CRG/Pincher RCMP - This meeting has not happened yet and will hopefully be scheduled in March. This meeting is currently on hold due to conflicting dates. Brett, Wanda and Jeff Feist will be attending once a date is set. Brett will let everyone know which date so those who wish to attend may.
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* CNP SAR/RCMP - This meeting is coming up and details will be forthcoming.
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* Castle Parks - We should schedule a meeting with Castle Parks regarding the role of PCSAR.
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=== Fundraising ===
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===Membership===
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Shell CSF - Still working on scheduling meeting.
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*The Volunteer Recruitment Fair was held on April 16-20 at the Co-op mall which Brett attended and although we did not have a display this year it is something we should participate in in the future. Rose will work on a cardboard display for future opportunities.
 +
*The Emergency Preparedness Showcase is on May 8th and we will have our mobile command unit, pictures and brochures on display. We will also put on a demonstration of either Wilderness Skills, Man Tracking or both. Frank Melo agreed to help with this.
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Provincial Training Grant - We were approved for grant of $7,700.00 to host the SAR Basics Course in October/November of this year.
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===Liaison===
 +
SAR Alberta Meeting - Brett attending this meeting and due to some resignations Brett filled in as Temporary Secretary.
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'''Moved''' by Frank Melo, seconded by Cindy Mauthe Drake that the signing of the Conditional Grant Agreement for the 2017/2018 Ground Search and Rescue Program be authorized. Carried
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Brett reported that there have been some complaints of abusive behaviour within a SAR group in the province. The SAR Alberta Board is reviewing and deciding whether to suspend the team as a means to change the culture.
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Casino 2018 - select advisor - This task along with the letters from potential advisors was given to Igor for review. Our next Casino is scheduled for September 16th and 17th.
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 +
Norquest Study - There was an email sent out to members in January or February regarding this study. It was a survey for members to participate in and the study is now complete. The findings will be released in the next few days.
 +
=== Fundraising ===
 +
*Shell CSF - Igor Grujic and Frank Melo will be meeting this Saturday. Brett will send Igor the link.
 +
*The Town of Pincher Creek has hired a Community Grant Writer to help people write grant applications.
===Training===
===Training===
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* Map Compass training after meeting tonight.
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* Rescue Equipment after meeting tonight.
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* Mock Search in Lethbridge on March 17.
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* Russell Bruder is offering ATV and UTV safety courses.
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* ICS 200 Course on March 27th and 28th
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* Matt Lynch will be providing regular training next month on search techniques/sound sweeps.
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* March 2-4 and 16-18 SAR Basics in Lethbridge
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* Next month Animal Safety, open to the public.
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=== Membership ===
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*Volunteer Week, April 16-20, static display at mall. Cindy is looking into getting a display board. All board members to look through their pictures to include on display. We will have brochure and contact information available.
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* Brett has regained control of PCSAR Facebook account. If members could like and share our page it would be greatly appreciated. Update on both SAR and Community Events will be updated regularly on Facebook.
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*Emergency Preparedness Event - Tuesday May 8th, 14:00 to 19:00 PCSAR was invited to put on a demonstration of either rope rescue or canine search. It was also suggested that we bring the mobile command post.
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=== Equipment ===
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Cindy Mauthe Drake spoke about Narcan Kits and the epidemic of fentyl related events. She will look into procuring the kits from the pharmacy and how to use them on both people and the canine search dogs.
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===Pre-Plan ===
===Pre-Plan ===
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=== Technical Rescue ===
=== Technical Rescue ===
No Report
No Report
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=== Audit ===
 
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Audit is completed.
 
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=== Strategic Planning ===
 
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*Brett stated the importance of new members. Asked Board for ideas on recruitment.
 
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*New brochures and postures to be dispursed within the communities.
 
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*Utilization of other Face Book pages ie; the area MD's
 
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*Possible reward system as a motivator ie; Castle Mountain Ski Patrol offers daily ski passes.
 
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=== Adjournment ===
=== Adjournment ===
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Next Board Meeting: April 3, 2018
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Next Board Meeting: June 5, 2018
'''Moved''' by Frank Melo, seconded by Igor Grujic to adjourn. '''Carried.'''
'''Moved''' by Frank Melo, seconded by Igor Grujic to adjourn. '''Carried.'''
Adjourned at 18:55.
Adjourned at 18:55.

Current revision

[edit] Status of this document

These minutes have been adopted by the boat on 2018-06-05. They can be further amended by a board resolution.

[edit] Attending

Present:

Absent with Regret:

Quorum was achieved.

Guests:

[edit] Meeting

[edit] Call to Order

The meeting was called to order by Brett at 17:30. Rose recorded the minutes.

[edit] Agenda

Moved by Igor Grujic seconded by Frank Melo that the Agenda be adopted as presented. Carried.

[edit] Minutes

Moved by Frank Melo, seconded by Igor Grujic that the minutes of the March 6, 2018 board meeting be adopted as presented. Carried.

[edit] New Member Applications

Moved by Brett Wuth, seconded by Frank Melo that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society: Carried

  • Jake Foster

Moved by Frank Melo, seconded by Igor Grujic that the following applicants be recommended as Members of the Community Response Group: Carried

  • Sabrina Ryans
  • David Scott

[edit] Administrators Report

Its time to review the contract for Administrator Rose Bonertz.

Moved by Frank Melo, seconded by Brett Wuth that a committee consisting of Brett Wuth and Igor Grujic review the contract and working relationship. Carried.

[edit] Financial Statements

Moved by Igor Grujic, seconded by Frank Melo that the Financial Statements be accepted as information. Carried.

[edit] Approval of cheques over $500 or outside budget

Moved by Brett Wuth, seconded by Igor Grujic that payment of $2,563.51 to Rose Bonertz for Administrative Services in the months of March ($871.16) and the month of April ($1,400.00) and postage ($92.35) Carried.

Moved by Frank Melo, seconded by Igor Grujic that payment of $1,345.18 to Infosat for yearly satellite phone access be approved. Carried

Moved by Frank Melo, seconded by Brett Wuth that payment of $1,659.63 to Town of Pincher Creek for fleet registration and insurance be approved. Carried

[edit] Budget Changes

Moved by Igor Grujic, seconded by Brett Wuth that the 2017-2018 Budget be amended by increasing the Bank Services category from $50.00 to $100.00. Carried.

[edit] Membership

  • The Volunteer Recruitment Fair was held on April 16-20 at the Co-op mall which Brett attended and although we did not have a display this year it is something we should participate in in the future. Rose will work on a cardboard display for future opportunities.
  • The Emergency Preparedness Showcase is on May 8th and we will have our mobile command unit, pictures and brochures on display. We will also put on a demonstration of either Wilderness Skills, Man Tracking or both. Frank Melo agreed to help with this.

[edit] Liaison

SAR Alberta Meeting - Brett attending this meeting and due to some resignations Brett filled in as Temporary Secretary.

Brett reported that there have been some complaints of abusive behaviour within a SAR group in the province. The SAR Alberta Board is reviewing and deciding whether to suspend the team as a means to change the culture.

Norquest Study - There was an email sent out to members in January or February regarding this study. It was a survey for members to participate in and the study is now complete. The findings will be released in the next few days.

[edit] Fundraising

  • Shell CSF - Igor Grujic and Frank Melo will be meeting this Saturday. Brett will send Igor the link.
  • The Town of Pincher Creek has hired a Community Grant Writer to help people write grant applications.

[edit] Training

  • Rescue Equipment after meeting tonight.
  • Russell Bruder is offering ATV and UTV safety courses.
  • Matt Lynch will be providing regular training next month on search techniques/sound sweeps.

[edit] Pre-Plan

No report

[edit] Technical Rescue

No Report

[edit] Adjournment

Next Board Meeting: June 5, 2018

Moved by Frank Melo, seconded by Igor Grujic to adjourn. Carried.

Adjourned at 18:55.

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