Board of Directors/2018-05-01/Minutes

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Status of this document

This document is a draft. It has not yet been adopted by the board.

Attending

Present:

Absent with Regret:

Quorum was achieved.

Guests:

Meeting

Call to Order

The meeting was called to order by Brett at 17:30. Rose recorded the minutes.

Agenda

Moved by Igor Grujic seconded by Frank Melo that the Agenda be adopted as presented. Carried.

Minutes

Moved by Frank Melo, seconded by Igor Grujic that the minutes of the March 6, 2018 board meeting be adopted as presented. Carried.

New Member Applications

Moved by Brett Wuth, seconded by Frank Melo that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society: Carried

  • Jake Foster

Moved by Frank Melo, seconded by Igor Grujic that the following applicants be recommended as Members of the Community Response Group: Carried

  • Sabrina Ryans
  • David Scott

Administrators Report

Its time to review the contract for Administrator Rose Bonertz. It was decided that a committee consisting of Brett Wuth and Igor Grujic review the contract and working relationship. Moved by Frank Melo, seconded by Brett Wuth

Financial Statements

Moved by Igor Grujic, seconded by Frank Melo that the Financial Statements be accepted as information. Carried.

Approval of cheques over $500 or outside budget

Moved by Brett Wuth, seconded by Igor Grujic that payment of $2,563.51 to Rose Bonertz for Administrative Services in the months of March ($871.16) and the month of April ($1,400.00) and postage ($92.35) Suggested motion: Moved by Frank Melo, seconded by Igor Grujic that payment of $1,345.18 to Infosat for yearly satellite phone access be approved. Carried Suggested motion: Moved by Frank Melo, seconded by Brett Wuth that payment of $1,659.63 to Town of Pincher Creek for fleet registration and insurance be approved. Carried

Budget Changes

Moved by Igor Grujic, seconded by Brett Wuth that the 2017-2018 Budget be amended by increasing the Bank Services category from $50.00 to $100.00.

Membership

  • The Volunteer Recruitment Fair was held on April 16-20 at the Co-op mall which Brett attended and although we did not have a display this year it is something we should participate in in the future. Rose will work on a cardboard display for future opportunities.
  • The Emergency Preparedness Showcase is on May 8th and we will have our mobile command unit, pictures and brochures on display. We will also put on a demonstration of either Wilderness Skills, Man Tracking or both. Frank Melo agreed to help with this.

Liason

  • SAR Alberta Meeting - Brett attending this meeting and due to some resignations Brett filled in as Temporary Secretary. Brett reported that there have been some complaints and retaliation of same within a SAR group up North. The SAR Alberta Board is reviewing and deciding whether to give suspensions as a team and also to change the culture within Search and Rescue.
  • Norquest Study -

Fundraising

Shell CSF - Still working on scheduling meeting.

Provincial Training Grant - We were approved for grant of $7,700.00 to host the SAR Basics Course in October/November of this year.

Moved by Frank Melo, seconded by Cindy Mauthe Drake that the signing of the Conditional Grant Agreement for the 2017/2018 Ground Search and Rescue Program be authorized. Carried

Casino 2018 - select advisor - This task along with the letters from potential advisors was given to Igor for review. Our next Casino is scheduled for September 16th and 17th.


Training

  • Map Compass training after meeting tonight.
  • Mock Search in Lethbridge on March 17.
  • ICS 200 Course on March 27th and 28th
  • March 2-4 and 16-18 SAR Basics in Lethbridge
  • Next month Animal Safety, open to the public.

Membership

  • Volunteer Week, April 16-20, static display at mall. Cindy is looking into getting a display board. All board members to look through their pictures to include on display. We will have brochure and contact information available.
  • Brett has regained control of PCSAR Facebook account. If members could like and share our page it would be greatly appreciated. Update on both SAR and Community Events will be updated regularly on Facebook.
  • Emergency Preparedness Event - Tuesday May 8th, 14:00 to 19:00 PCSAR was invited to put on a demonstration of either rope rescue or canine search. It was also suggested that we bring the mobile command post.

Equipment

Cindy Mauthe Drake spoke about Narcan Kits and the epidemic of fentyl related events. She will look into procuring the kits from the pharmacy and how to use them on both people and the canine search dogs.

Pre-Plan

No report

Technical Rescue

No Report

Audit

Audit is completed.

Strategic Planning

  • Brett stated the importance of new members. Asked Board for ideas on recruitment.
  • New brochures and postures to be dispursed within the communities.
  • Utilization of other Face Book pages ie; the area MD's
  • Possible reward system as a motivator ie; Castle Mountain Ski Patrol offers daily ski passes.


Adjournment

Next Board Meeting: April 3, 2018

Moved by Frank Melo, seconded by Igor Grujic to adjourn. Carried.

Adjourned at 18:55.

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