Board of Directors/2019-06-04/Minutes

From PCSAR

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Revision as of 02:07, 5 June 2019

Status of this document

This document is NOT Official. This document has been adopted by the board at the link meeting. It can be amended at any board meeting.

Attending

Present:

• Igor Grujic (President)
• Brett Wuth (Secretary/Treasurer)
• Sabrina Ryans (Administrator)

Absent with Regret:

• Claus Burchert (Director at Large)

Quorum was achieved.

Meeting

Call to Order

Meeting was called to order Igor Grujic at 1735. Sabrina Ryans recorded minutes.

Agenda

Moved by Brett Wuth, seconded by Igor Grujic that the Agenda be adopted as amended.

Minutes

Moved by Igor Grujic, seconded by Brett Wuth that the minutes of the [2019-05-07] board meeting be adopted as presented.

1. New Member Applications (Membership Cmte - Brett, 17:39, 2 min)
   1. Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:

      
      

      
      

   2. Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:

      
      

      
      

2. Incidents (Preplan - Brett, 17:41, 5 min)
3. Administrator's Report (Admin - Sabrina, 17:46, 5 min)
4. Financial
   1. Financial Statements (Admin - Sabrina, 17:53, 5 min)

      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.

   2. Budget Changes (Treasurer - Brett, 17:53, 5 min)

      Suggested motion: Moved by _______________, seconded by _______________ that the 2018-2019 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2018-2019 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2018-2019 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

   3. Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min)

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $632.89 to Sabrina Ryans for administrator's services from April 16-May 15, 2019 be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.

   4. PCSAR Credit Card processes - disuccsion on use for non-bill purchases.
   5. Scheduling for Budget Planning for 2019/2020
5. Break (5 min)
6. Norquest College Focus Group - Seeking PCSAR members for Focus Group - creating recommendations to improve effectiveness of SAR volunteer services and administration.
7. Functional Area Reports
   1. Liaison (President - Igor)
   2. Fundraising (Treasurer - Brett)
   3. Training (Training Cmte - Brett, 18:29, 3 min)
   4. Membership
   5. Equipment (?, 18:34, 5 min)
   6. Pre-Plan (Preplan - Brett, 18:39, 2 min)
   7. Technical Rescue (Techinical - Brett, 18:41, 1 min)
   8. Call Out (?, 18:42, 1 min)
   9. Audit (Treasurer - Brett, 18:43, 3 min)
   10. Technology (Technology - Brett)
   11. Prevention (?)
8. Action Items Review & Update (Brett, 18:46, 5 min)
9. Strategic Planning (18:34, 25 min)
10. Adjournment (President - Igor, 18:51, 1 min)

    Next Board Meeting: [date] 17:30

    Suggested motion: Moved by _______________, seconded by _______________ to adjourn.